Regular Meeting Minutes

Jasper County Board of Commissioners

September 18, 2017

Regular Meeting Minutes

6:00 P.M.

Comm. Pennamon called the meeting to order at 6:00 p.m.

Commissioners Present: Chairman, Carl Pennamon, Vice-Chairman, Bruce Henry, Don Jernigan. Craig Salmon, and Doug Luke were absent.

Staff Present: Mike Benton, County Manager, Clerk, Sharon Robinson, Finance Director, Rhonda Blissit, and County Attorney, David Ozburn..

Pledge of Allegiance:

Invocation:

District 3, Don Jernigan

Agenda Approval:

Comm. Jernigan made motion to approve the agenda as presented, Comm. Henry seconded; passed unanimously.

Consent Agenda:

Minutes:

Comm. Jernigan made motion to approve the Minutes of; Regular Meeting of August7, 2017 Called Meetings August 21, 2017, August 24, 2017, and August 28, 2017; Comm. Henry seconded; passed unanimously.

 

Check Register:

Comm. Henry made motion to approve the check register which included check #’s 050457 – 050797, Comm. Jernigan seconded; passed unanimously.

Contracts:

Comm. Henry made motion to approve the mapping contract with Sewall for FY2018 and FY2019 for the Tax Assessors and authorize Chairman to sign; Comm. Jernigan seconded; passed unanimously.

Public Hearing:

Shane Sealy noted this is a Public Hearing for a Special Exception for family burial plot on Tax Map 011-004B containing 60.03 acres. Owner of the property is Frank Arnold Bowen and Denise Bowen.

 

Mr. Sealy noted he has required the applicants to provide a survey with a map depicting where the cemetery would lie on the property. If approved the plat would be placed on record in the Clerk of Superior Courts office.

 

Comm. Pennamon opened the Public Hearing for anyone speaking for or against.

 

Natasha Bowen spoke in favor of the special exception

 

Comm. Pennamon declared the Public Hearing closed at 6:08 p.m.

Commissioner’s Items:

Pennamon: None

Henry:  Gave appreciation to all involved in containing the Landfill Fire last week

Jernigan: None

Presentations/Delegations:

911 Communications System Update:

Comm. Jernigan made motion to table this item, Comm. Henry seconded; passed unanimously.

Regular Agenda:

Old Business:

Discussion on New 4-H Vehicle:

Mr. Benton noted that we should wait until we have a full board to finish this discussion.

Comm. Henry made motion to table this item until full board is present, Comm. Jernigan seconded; passed unanimously.

Comprehensive Plan Memorandum of Agreement:

Mr. Benton noted this is the MOA to contract with NEGRC to help perform the Comprehensive Plan, we have already approved the fee rate.

 

Comm. Henry made motion to authorize the Chairman to sign the Comprehensive Plan Memorandum of Agreement, Comm. Jernigan seconded; passed unanimously.

 

Planning and Zoning – Debit and Credit Card Machine:

Rhonda Blissit, Finance Director noted we are requesting approval of a debit and credit card machine for Planning and Zoning. Staff is recommending Windstar as they had the lowest terminal cost of $125; plan on passing along the convenience fees to customers, monthly charge is $12 a month.

Comm. Henry questioned how many times we have people ask if we have debit/credit card machine.

Ms. Blissit noted about 20%.

Comm. Henry made motion to authorize Chairman to sign the agreement with Windstar for the Debit and Credit Card Machine for Planning and Zoning Department, Jernigan seconded; passed unanimously.

Comm. Henry questioned if the machine will be available for use by other departments.

Mr. Benton noted it would.

Financial Policy Review:

Comm. Henry made motion to table this item until full board is present; Jernigan seconded; passed unanimously.

New Business:

Probation Services Agreement for Probate Court:

Mr. Benton noted this is an annual contract that is up for renewal.

 

Comm. Jernigan made motion to approve the Probation Services Agreement and authorize the Chairman to sign; Comm. Henry seconded; passed unanimously.

 

Application for a Special Use Permit to Place a Family Burial Plot on Private Land:

Comm. Jernigan made motion to approve the application #2017-SU-001 request from Arnold and Denise Bowen for a Special Use Permit to place a Family Burial Plot on Private Land, Comm. Henry seconded; passed unanimously.

Outdoor Project at Jasper County Senior Center:

Comm. Henry made motion to table this item until a full board is present, Comm. Jernigan seconded; passed unanimously.

Request to Increase Budget for Janitorial Services for Senior Center:

Comm. Henry made motion to table this item until a full board is present, Comm. Jernigan seconded; passed unanimously.

Request to Purchase ADA Compliant Van with Wheelchair Lift – Senior Center:

Comm. Henry made motion to table this item until a full board is present, Comm. Jernigan seconded; passed unanimously.

Request to Purchase a Storage Building with 2012 SPLOST Funds – Senior Center

Comm. Henry made motion to table this item until a full board is present, Comm. Jernigan seconded; passed unanimously.

Application for Alcohol Retail License Transfer from Susie Q’s to Tyson’s Country Store:

Mr. Sealy noted Lisa Wilkerson has presented Application #2017-A-012 applying for alcohol license for retail sale of beer and wine at location 22044 Hwy. 11N formerly Susie Q’s. Background check is clear and list of 911 calls shows nothing within reason. The name will change to Tyson’s Country Store.

Comm. Jernigan made motion to approve Application #2017-A-012 for a transfer of the alcohol retail license from Susie Q’s to Tyson’s Country Store, Comm. Henry seconded; passed unanimously.

Request to Provide Code Enforcement – City of Monticello:

Comm. Pennamon invited Mayor Bryan Standifer to the podium.

Mayor Standifer noted that the City of Monticello is requesting that the County take over doing Code Enforcement with the City paying the cost involved. Request approval to move forward with joint Code Enforcement.

Comm. Pennamon noted there are a lot of unanswered questions; a letter was received by the county last week from the Magistrate Judge in reference to what services he is able to provide for the City through the County. He feels the Board of Commissioners, City of Monticello, County and City Attorneys and the Magistrate Judge need to sit down and discuss this.

Mayor Standifer noted they would be happy to sit down and discuss. He noted he would like to match the City’s Code Enforcement with the County’s’ Code regiments to not have two different ones out there.

Comm. Pennamon noted that is why he feels there needs to be discussion, because the County ordinance may be different from the City’s.

Mayor Standifer noted that the City and County Managers have discussed this also and the City is on target to adopt the County Ordinance.

Comm. Henry noted he doesn’t know that we can have our P&Z Director donating 5 hours a week of his time.

Mayor Standifer questioned if there is another person needed, what is that cost. It will need to go before Council; we want to do our due diligence not to add cost to the County.

Comm. Pennamon noted we still need to sit down and talk about things before a decision is made.

Mayor Standifer noted this is a joint Code Enforcement effort.

Comm. Jernigan noted he would like the other two commissioners to be here. Also he believes the City has had a Code Enforcement Officer in the past, correct.

Mayor Standifer noted many years ago, probably under Susan Holmes; further noted when they disbanded the City Police Department, they also did away with City Courts. The City Manager right now has about 19 citations but the problem is taking them to Magistrate Court when the Magistrate Judge is saying he can’t take the cases. Thus the City is asking to joint Code Enforcement to get these cases heard, get something done with the derelict properties, and get homeowners to do something.

Comm. Pennamon noted that is a concern of his, the fact that Code Enforcement has been done in the City in a long time.

Mayor Standifer noted there has been activity; the problem is the homeowners that are not taking action, we need a Magistrate Court to take the cases.

Mayor Standifer clarified the way he understands is if the Commission and City Council agree and vote to have the County do Code Enforcement it will go under the County Code Enforcement.

Atty. Ozburn noted it would be an Intergovernmental Agreement, technically it will be a parallel issue to jurisdiction of the Magistrate Court. So, the meeting with Judge Lam is really to address Magistrate Court jurisdiction issues and whether he can hear city ordinance cases. It is technically separate from an IGA with the City and County about Code Enforcement issues; which is related, but totally separate issues.

Mayor Standifer clarified if we go into an Intergovernmental Agreement, there is nothing stopping us from doing it correct.

Atty. Ozburn noted on the Code Enforcement side of things, correct. The legal side of it is do able, it’s just the matter of the management logistics.

Mayor Standifer noted that is what we are here for, we need to know the numbers to get the ball rolling on Code Enforcement.

Comm. Pennamon again noted we need to sit down and discuss the issues.

Mayor Standifer asked for a time frame.

Comm. Pennamon noted possibly within the next 30 days, he will have to poll his board and see when everyone is available; once that is done, they will notify the City.

Mayor Standifer re-stated the Code Enforcement through an Intergovernmental Agreement, the Magistrate Judge, City Attorney and County Attorney are working out the legal aspects; but the Intergovernmental Agreement would in a sense by-pass that.

Comm. Pennamon noted we will have a Regular meeting October 2, 2017 and will notify you all.

Mayor Standifer noted if there is any information needed from the City, please have the County Manager notify the City Manager so we can get the needed information to you all.

Update Bank Account Signature Cards:

Ms. Blissit noted this is to add Comm. Jernigan as a signer on all the accounts.

Comm. Henry made motion to approve the updated bank signature cards and all the Commissioners sign them; Comm. Jernigan seconded; passed unanimously.

4th Quartet FY2017 Financial Review:

Comm. Jernigan mad motion to table until full board present, Comm. Henry seconded; passed unanimously.

County Attorney Items:

Atty. Ozburn wanted to clarify that the Code Enforcement IGA between the City and County that is proposed, we can legally work that out, but until the Magistrate jurisdiction issues get worked out, it is kind of a moot point.

County Manager Items:

Mr. Benton clarified that he has not sat down with the City Manager and had discussion on the Ordinances.

Comm. Pennamon noted there needs to be a lot of discussion on the ordinances.

Mr. Benton noted he is very thankful that no one was hurt with the storms and Landfill fire last week. All issues have been resolved. Still having some issues with right-of-way cleanup. EMA Director is working with GEMA to make sure we get all documentation to get reimbursed. Landfill fire has been remedied as of 4:00 p.m. today. Thanks to everyone involved.

Comm. Pennamon thanked Mr. Benton, Chris Finch, Sammie McCowan, EPD and all other employees involved. Also Morgan County for their mutual aid; asked County Manager to send a thank you letter to Morgan County Fire for their assistance. Also Thanked Georgia Forestry for sending over their sprinkler system, Sheriff Department for the use of their drone, Public Works employees, and Volunteer firefighters for their hard work.

Comm. Henry noted that in addition because of the smoke Recreation Director, Jonathan Green put together some alternative plans for recreation.

Citizen Comments:

Adam McGinnis – Code Enforcement with City

Charles Forsyth – Financial Policy Review, Code Enforcement Cost

Mary Patrick – Comprehensive Plan, Credit Card Machine, County Procedures, Code Enforcement

Executive Session:

Comm. Henry made motion to go into Executive Session at 6:11 p.m. to discuss litigation and personnel, Comm. Jernigan seconded; passed unanimously.

Comm. Henry made motion to come out of Executive Session at 7:58 p.m., Comm. Jernigan seconded; passed unanimously.

Adjourn:

Comm. Jernigan made motion to adjourn at 7:59 p.m., Comm. Henry seconded; passed unanimously.

 

___________________________

Carl Pennamon, Chairman

 

 

___________________________

Sharon S. Robinson, Clerk