Jasper County Board of Commissioners
October 2, 2017
Regular Meeting Minutes
Comm. Pennamon called the meeting to order at 6:00 p.m.
Commissioners Present: Chairman, Carl Pennamon, Vice-Chairman, Bruce Henry, Don Jernigan, Craig Salmon, and Doug Luke.
Staff Present: Mike Benton, County Manager, Clerk, Sharon Robinson, and County Attorney, David Ozburn.
Pledge of Allegiance:
District 4, Craig Salmon
Comm. Jernigan made motion to approve the agenda moving item No. 6 under New Business to Item No. 1, Comm. Salmon seconded; passed unanimously.
Comm. Henry made motion to approve the Minutes of Regular Meeting of September 18, 2017 noting that his motions should say “until larger representation of the board is present,” Comm. Salmon seconded; passed unanimously.
Comm. Luke made motion to approve the check register which included check #’s 050798 – 050983, Comm. Henry seconded; passed unanimously.
Jernigan: Requested curbside can count and website updates. Notices 18 wheelers on county roads and would like county manager to research and see if there is something we can get done about it.
Mr. Benton noted, we do have a person that will represent Jasper County for the count, there will be a cost of approximately $1,000 involved for us. Advanced will provide the truck.
Comm. Pennamon questioned how we will go back and bill those residents that have 2 cans.
Mr. Benton noted on a case by case basis.
Comm. Luke noted there are some specifications on what type can they will and won’t pick up.
Comm. Pennamon noted we need to let Advanced know to take a can out to those residents.
Mr. Benton noted the new website is set to go Live a week from today.
Salmon: Noted at one time we asked the state about putting signage up for no trucks and they said we couldn’t put no trucks this way signs but we could put up truck route signs and then on county roads we could put no thru trucks. Also want to work toward the $5,000 purchasing policy threshold a little better, October is National Breast Cancer Awareness month, reminded everyone to get mammograms.
Mr. Benton noted he would really need to hear from Public Works and the Sheriff Dept. on what routes needed signage.
Luke: Noted former Hwy. 142 Bar and Grill looks like a junkyard. Add mowing on Post Road to work list. Recognized Public Safety workers for efforts during storm.
Pennamon: Noted he and others will be traveling to Savannah on Wednesday to be presented with CDBG check from DCA for the Senior Center Renovation and Expansion. Also, on October 14th Senior Center will be having a fundraiser at the high school, “Seniors on the Runway,” he will be one of the models.
911 Communications System Update:
Jeffery Lee, Chairman of 911 Authority Board and Betty Jump, EMA Director gave presentation on the needed upgrades. With current status of radios, our police, fire, and EMS lives are on the line. Phase1 will resolve 80-90% of the issues. Total amount of this phase is $35,228.99; the 911 Authority Board voted recently to go ahead and get started on this.
Sheriff Pope noted the sense of urgency for all of this, when you have public safety that can’t hear the dispatchers and vice versa.
Discussion on New 4-H Vehicle:
Kasey Reid noted she is requesting to purchase a 12 passenger Ford Transit Van for 4-H.
Comm. Pennamon clarified with County Manager that we were previously looking at purchase of 2 vans and an ambulance, and we thought we were going to have some fund balance to use and the contingency could pay for at least 2 of them.
Mr. Benton clarified that the unused contingency and rolled over fund balance was going to pay for the ambulance, one van, and half of another van.
Comm. Henry made motion to table purchase of the 15-passenger van for 4-H until details on financing are worked out; Salmon seconded; passed unanimously.
Comm. Salmon questioned if the price will still be good.
Ms. Reid noted the price is good until February 2018.
Barr Bridge Road Abutment Repair Bid Results:
Mr. Benton noted there was one bid for 2017 Bridge Abutment Repair project in the amount of $168,259; and one bid for Addendum #1 Barr Bridge Road Option 2 in the amount of $198,622.60. He recommends to not accept the bids and go back and look at it again.
Comm. Henry made motion to reject bids, Salmon seconded; passed unanimously.
Comm. Henry noted instead of putting this back out for bid; he would like to see if we can pave over it in-house.
Mr. Benton noted he would like to come back next meeting with the possibility of in-house paving and more options.
Goolsby Road Paving Bid Results:
Mr. Benton noted the request was to have a commercial contractor to mill, patch, and level a 2.2-mile section and no bids were received.
No action was taken.
Request to Purchase ADA Compliant Van with Wheelchair Lift – Senior Center:
Tracy Norton noted the need for the Senior Center to have an ADA Compliant Van with a wheelchair lift noting they have seniors on walkers and others in wheelchairs whom they are not able to service.
Comm. Salmon made motion to table this item and make decision at next meeting when there are hard numbers and specs; Luke seconded; passed unanimously.
Triple Point Engineering Landfill Compliance & Engineering Consulting Services Proposal – Kent McCormick:
Mr. Benton noted Triple Point Engineering has provided a scope of services and a fee proposal for Compliance and Engineering Services for the Jasper County Municipal Solid Waste (MSW) and the Construction/Demolition/Industrial (CDI) landfills.
Comm. Salmon made motion to approve the Chairman to sign the Landfill Compliance & Engineering Consulting Services Contract with Triple Point Engineering. Inc. for FY2018 in the amount of $64,150 out of Landfill Fund; Comm. Jernigan seconded; passed unanimously.
Request to Increase Budget for Janitorial Services for Senior Center:
Ms. Norton noted janitorial services were previously covered by a Senior Employment Program where they paid two employees for working 20 hours per week at $7.25/hour ($7,540 per year per employee). That program has been cut. She would like to increase her budget by $3,900 to cover this service – 2 hours per day, $15 per day x 5 days a week x 52 weeks = $3,900. She further noted this would be a contracted service.
Comm. Salmon made motion for Ms. Norton to get with County Attorney to draw up contract and look at any scheduling issues and get back with the Board; Comm. Luke seconded; passed unanimously.
Request to Purchase a Storage Building with 2012 SPLOST Funds – Senior Center:
Ms. Norton noted they have been approved to receive a $750,000 CDB Grant for expansion and renovation of the Senior Citizens building. The new plans do not allow enough storage space as they prefer more space for the seniors than for storage. They must have more storage space for gardening items and tools, Christmas and seasonal décor, supplies, and other miscellaneous items. The 2012 SPLOST funds allow for “capital equipment/facility upgrades”. There is about $6,000 remaining in that fund.
Comm. Jernigan made motion to purchase the taller storage Building with 2012 SPLOST Funds in the amount of $4,149.53, Comm. Luke seconded; passed unanimously.
Tax Assessor Field Work Contract Name Change:
Lynn Bentley, Chief Appraiser noted that the person that was doing the field work has changed business names from Kight Appraisal Services to The Million Pines Company, LLC. She is requesting permission for Chairman to sign a new contract with the name changed.
Comm. Salmon made motion to approve Chairman to sign new contract due to name change of contractor from Kight Appraisal Services to Million Pines Company, LLC and change to correct year, Comm. Jernigan seconded; passed unanimously.
Jasper County Water and Sewer Authority Policy Statement:
Mr. Benton noted that JCWSA has issued a Policy Statement and Recommended Action Plan regarding the proposed project located at 8841 Hwy. 11 South, Monticello, GA.
Ken McMichael and Mary Alice Carter had discussion with the Board regarding the lake and aquifers.
Commissioners agreed to have County Manager coordinate a joint meeting with The City of Monticello and JCWSA.
2018 LMIG Application:
Mr. Benton noted the deadline to apply for 2018 LMIG is January 1, 2018. Jasper County’s local match will be $163,877.91 and GDOT LMIG amount is $546,259.70. He further noted the local match will be funded from 2012 SPLOST.
Commissioners agreed to have County Manger come back with recommendations at the November meeting.
County Attorney Items:
County Manager Items:
Mr. Benton noted that Public Works has cleared all roads from storm debris.
Mr. Benton noted that the Landfill will be officially back open on Thursday. Tipping fees are being waived for trees and limbs for county residences and businesses.
Comm. Jernigan made motion to waive tipping fees at Landfill through December for trees and limbs only, for county residents and businesses, Comm. Luke seconded; passed unanimously.
Bill Mobley – Meadowlark
Comm. Pennamon asked County Manager to get with Public Works and see what can be done.
Comm. Salmon made motion to go into Executive Session at 7:79 p.m. to discuss personnel and land acquisition, Comm. Henry seconded; passed unanimously.
Comm. Henry made motion to come out of Executive Session at 8:25 p.m., Comm. Jernigan seconded; passed unanimously.
Comm. Jernigan made motion to adjourn at 8:26 p.m., Comm. Salmon seconded; passed unanimously.
Carl Pennamon, Chairman
Sharon S. Robinson, Clerk