Called Meeting Minutes

Jasper County Board of Commissioners
October 23, 2017

Called Meeting Minutes
6:00 P.M.

Commissioners Present: Chairman, Carl Pennamon, Vice-Chairman, Bruce Henry, Don Jernigan, Doug Luke, and Craig Salmon.

Staff Present: Mike Benton, County Manager, Clerk, Sharon Robinson, Finance Director, Rhonda Blissit, and County Attorney, David Ozburn.

Pledge of Allegiance:

Invocation:

District 5, Doug Luke

Agenda Approval:

Comm. Henry made motion to approve the agendas presented, Comm. Jernigan seconded; passed unanimously.

Commissioner’s Items:

Luke:  Asked for an update on Hwy. 142 Bar and Grill

Mr. Benton noted it is in foreclosure.

Salmon: signage at Recreation.

Mr. Benton noted he will need to make some phone calls.

Henry: Haunticello – he will be here to pass out candy if anyone would like to join him.

Jernigan: Asked for update on can count.

Mr. Benton noted he has found our person; Advanced is now stalling.

Pennamon: Asked the Board to prepare themselves for a lot of meetings in next six months.

Presentations/Delegations:
None

Regular Agenda:

New Business:

Discussion of Annual CIE Update to the Comprehensive Plan:

Mr. Benton noted that there needs to be a citizens committee comprised of:

6 from County, 2-City of Monticello, 2-Shady Dale, 1 at-large citizen, and county business owner.

Comm. Pennamon noted the Board needs to review the handouts and make corrections at the next meeting, and also need to have Public Hearing and vote at next meeting; adding any changes noted.

Mr. Benton noted they will need to have Work Session soon on Impact Fees.

Mr. Benton reviewed handouts on Impact Fee and CIE Update.

Mr. Benton noted that NEGRC has asked that the county be more descriptive on the project list.

Comm. Pennamon noted that Administrative money can be used for commission computer equipment for the board room.

Mr. Benton reviewed the Short-Term Work Program handout. (A copy of all handouts will be attached and made a part of the official minutes)

Comm. Salmon noted the need to add crack sealing machine.

Mr. Benton noted he will advertise the Public Hearings in this week’s paper.

County Attorney Items:

None

County Manager Items:

None

Citizens Comments:

Charles Forsythe – Short Term Work Program (STWP)

Executive Session:

Comm. Henry made motion to go into Executive Session to discuss personnel and potential litigation at 6:28 p.m., Comm. Salmon seconded; passed unanimously.

Comm. Salmon made motion to come out of Executive Session at 7:28 p.m., Comm. Jernigan seconded; passed unanimously.

Adjourn:

Comm. Luke made motion to adjourn at 7:28 p.m., Comm. Jernigan seconded; passed unanimously.

___________________________

Carl Pennamon, Chairman

___________________________

Sharon S. Robinson, Clerk

Regular Meeting Minutes

Jasper County Board of Commissioners
October 2, 2017

Regular Meeting Minutes
6:00 P.M.

Comm. Pennamon called the meeting to order at 6:00 p.m.

Commissioners Present: Chairman, Carl Pennamon, Vice-Chairman, Bruce Henry, Don Jernigan, Craig Salmon, and Doug Luke.

Staff Present: Mike Benton, County Manager, Clerk, Sharon Robinson, and County Attorney, David Ozburn.

Pledge of Allegiance:

Invocation:

District 4, Craig Salmon

Agenda Approval:

Comm. Jernigan made motion to approve the agenda moving item No. 6 under New Business to Item No. 1, Comm. Salmon seconded; passed unanimously.

Consent Agenda:

Minutes:

Comm. Henry made motion to approve the Minutes of Regular Meeting of September 18, 2017 noting that his motions should say “until larger representation of the board is present,” Comm. Salmon seconded; passed unanimously.  

Check Register:

Comm. Luke made motion to approve the check register which included check #’s 050798 – 050983, Comm. Henry seconded; passed unanimously.

Public Hearing:

None

Commissioner’s Items:

Jernigan: Requested curbside can count and website updates. Notices 18 wheelers on county roads and would like county manager to research and see if there is something we can get done about it.

Mr. Benton noted, we do have a person that will represent Jasper County for the count, there will be a cost of approximately $1,000 involved for us. Advanced will provide the truck.  

Comm. Pennamon questioned how we will go back and bill those residents that have 2 cans.

Mr. Benton noted on a case by case basis.

Comm. Luke noted there are some specifications on what type can they will and won’t pick up.  

Comm. Pennamon noted we need to let Advanced know to take a can out to those residents.

Mr. Benton noted the new website is set to go Live a week from today.

Henry:   None

Salmon: Noted at one time we asked the state about putting signage up for no trucks and they said we couldn’t put no trucks this way signs but we could put up truck route signs and then on county roads we could put no thru trucks. Also want to work toward the $5,000 purchasing policy threshold a little better, October is National Breast Cancer Awareness month, reminded everyone to get mammograms.

Mr. Benton noted he would really need to hear from Public Works and the Sheriff Dept. on what routes needed signage.

Luke: Noted former Hwy. 142 Bar and Grill looks like a junkyard.  Add mowing on Post Road to work list.  Recognized Public Safety workers for efforts during storm.

Pennamon:  Noted he and others will be traveling to Savannah on Wednesday to be presented with CDBG check from DCA for the Senior Center Renovation and Expansion.  Also, on October 14th Senior Center will be having a fundraiser at the high school, “Seniors on the Runway,” he will be one of the models.

Presentations/Delegations:

911 Communications System Update:

Jeffery Lee, Chairman of 911 Authority Board and Betty Jump, EMA Director gave presentation on the needed upgrades. With current status of radios, our police, fire, and EMS lives are on the line.  Phase1 will resolve 80-90% of the issues.  Total amount of this phase is $35,228.99; the 911 Authority Board voted recently to go ahead and get started on this.

Sheriff Pope noted the sense of urgency for all of this, when you have public safety that can’t hear the dispatchers and vice versa.

Regular Agenda:

Old Business:

Discussion on New 4-H Vehicle:

Kasey Reid noted she is requesting to purchase a 12 passenger Ford Transit Van for 4-H.

Comm. Pennamon clarified with County Manager that we were previously looking at purchase of 2 vans and an ambulance, and we thought we were going to have some fund balance to use and the contingency could pay for at least 2 of them.

Mr. Benton clarified that the unused contingency and rolled over fund balance was going to pay for the ambulance, one van, and half of another van.

Comm. Henry made motion to table purchase of the 15-passenger van for 4-H until details on financing are worked out; Salmon seconded; passed unanimously.

Comm. Salmon questioned if the price will still be good.

Ms. Reid noted the price is good until February 2018.

Barr Bridge Road Abutment Repair Bid Results:

Mr. Benton noted there was one bid for 2017 Bridge Abutment Repair project in the amount of $168,259; and one bid for Addendum #1 Barr Bridge Road Option 2 in the amount of $198,622.60. He recommends to not accept the bids and go back and look at it again.

Comm. Henry made motion to reject bids, Salmon seconded; passed unanimously.

Comm. Henry noted instead of putting this back out for bid; he would like to see if we can pave over it in-house.

Mr. Benton noted he would like to come back next meeting with the possibility of in-house paving and more options.

Goolsby Road Paving Bid Results:

Mr. Benton noted the request was to have a commercial contractor to mill, patch, and level a 2.2-mile section and no bids were received.

No action was taken.

Request to Purchase ADA Compliant Van with Wheelchair Lift – Senior Center:

Tracy Norton noted the need for the Senior Center to have an ADA Compliant Van with a wheelchair lift noting they have seniors on walkers and others in wheelchairs whom they are not able to service.

Comm. Salmon made motion to table this item and make decision at next meeting when there are hard numbers and specs; Luke seconded; passed unanimously.

New Business:

Triple Point Engineering Landfill Compliance & Engineering Consulting Services Proposal – Kent McCormick:

Mr. Benton noted Triple Point Engineering has provided a scope of services and a fee proposal for Compliance and Engineering Services for the Jasper County Municipal Solid Waste (MSW) and the Construction/Demolition/Industrial (CDI) landfills.

Comm. Salmon made motion to approve the Chairman to sign the Landfill Compliance & Engineering Consulting Services Contract with Triple Point Engineering. Inc. for FY2018 in the amount of $64,150 out of Landfill Fund; Comm. Jernigan seconded; passed unanimously.

Request to Increase Budget for Janitorial Services for Senior Center:

Ms. Norton noted janitorial services were previously covered by a Senior Employment Program where they paid two employees for working 20 hours per week at $7.25/hour ($7,540 per year per employee). That program has been cut. She would like to increase her budget by $3,900 to cover this service – 2 hours per day, $15 per day x 5 days a week x 52 weeks = $3,900. She further noted this would be a contracted service.

Comm. Salmon made motion for Ms. Norton to get with County Attorney to draw up contract and look at any scheduling issues and get back with the Board; Comm. Luke seconded; passed unanimously.

Request to Purchase a Storage Building with 2012 SPLOST Funds – Senior Center:

Ms. Norton noted they have been approved to receive a $750,000 CDB Grant for expansion and renovation of the Senior Citizens building. The new plans do not allow enough storage space as they prefer more space for the seniors than for storage. They must have more storage space for gardening items and tools, Christmas and seasonal décor, supplies, and other miscellaneous items. The 2012 SPLOST funds allow for “capital equipment/facility upgrades”. There is about $6,000 remaining in that fund.

Comm. Jernigan made motion to purchase the taller storage Building with 2012 SPLOST Funds in the amount of $4,149.53, Comm. Luke seconded; passed unanimously.

Tax Assessor Field Work Contract Name Change:

Lynn Bentley, Chief Appraiser noted that the person that was doing the field work has changed business names from Kight Appraisal Services to The Million Pines Company, LLC. She is requesting permission for Chairman to sign a new contract with the name changed.  

Comm. Salmon made motion to approve Chairman to sign new contract due to name change of contractor from Kight Appraisal Services to Million Pines Company, LLC and change to correct year, Comm. Jernigan seconded; passed unanimously.

Jasper County Water and Sewer Authority Policy Statement:

Mr. Benton noted that JCWSA has issued a Policy Statement and Recommended Action Plan regarding the proposed project located at 8841 Hwy. 11 South, Monticello, GA.

Ken McMichael and Mary Alice Carter had discussion with the Board regarding the lake and aquifers.

Commissioners agreed to have County Manager coordinate a joint meeting with The City of Monticello and JCWSA.

2018 LMIG Application:

Mr. Benton noted the deadline to apply for 2018 LMIG is January 1, 2018. Jasper County’s local match will be $163,877.91 and GDOT LMIG amount is $546,259.70.  He further noted the local match will be funded from 2012 SPLOST.

Commissioners agreed to have County Manger come back with recommendations at the November meeting.

County Attorney Items:

None

County Manager Items:

Mr. Benton noted that Public Works has cleared all roads from storm debris.

Mr. Benton noted that the Landfill will be officially back open on Thursday.  Tipping fees are being waived for trees and limbs for county residences and businesses.

Comm. Jernigan made motion to waive tipping fees at Landfill through December for trees and limbs only, for county residents and businesses, Comm. Luke seconded; passed unanimously.

Citizen Comments:

Bill Mobley – Meadowlark

Comm. Pennamon asked County Manager to get with Public Works and see what can be done.

Executive Session:  

Comm. Salmon made motion to go into Executive Session at 7:79 p.m. to discuss personnel and land acquisition, Comm. Henry seconded; passed unanimously.

Comm. Henry made motion to come out of Executive Session at 8:25 p.m., Comm. Jernigan seconded; passed unanimously.

Adjourn:

Comm. Jernigan made motion to adjourn at 8:26 p.m., Comm. Salmon seconded; passed unanimously.

___________________________

Carl Pennamon, Chairman

___________________________

Sharon S. Robinson, Clerk

Regular Meeting Minutes

Jasper County Board of Commissioners

September 18, 2017

Regular Meeting Minutes

6:00 P.M.

Comm. Pennamon called the meeting to order at 6:00 p.m.

Commissioners Present: Chairman, Carl Pennamon, Vice-Chairman, Bruce Henry, Don Jernigan. Craig Salmon, and Doug Luke were absent.

Staff Present: Mike Benton, County Manager, Clerk, Sharon Robinson, Finance Director, Rhonda Blissit, and County Attorney, David Ozburn..

Pledge of Allegiance:

Invocation:

District 3, Don Jernigan

Agenda Approval:

Comm. Jernigan made motion to approve the agenda as presented, Comm. Henry seconded; passed unanimously.

Consent Agenda:

Minutes:

Comm. Jernigan made motion to approve the Minutes of; Regular Meeting of August7, 2017 Called Meetings August 21, 2017, August 24, 2017, and August 28, 2017; Comm. Henry seconded; passed unanimously.

 

Check Register:

Comm. Henry made motion to approve the check register which included check #’s 050457 – 050797, Comm. Jernigan seconded; passed unanimously.

Contracts:

Comm. Henry made motion to approve the mapping contract with Sewall for FY2018 and FY2019 for the Tax Assessors and authorize Chairman to sign; Comm. Jernigan seconded; passed unanimously.

Public Hearing:

Shane Sealy noted this is a Public Hearing for a Special Exception for family burial plot on Tax Map 011-004B containing 60.03 acres. Owner of the property is Frank Arnold Bowen and Denise Bowen.

 

Mr. Sealy noted he has required the applicants to provide a survey with a map depicting where the cemetery would lie on the property. If approved the plat would be placed on record in the Clerk of Superior Courts office.

 

Comm. Pennamon opened the Public Hearing for anyone speaking for or against.

 

Natasha Bowen spoke in favor of the special exception

 

Comm. Pennamon declared the Public Hearing closed at 6:08 p.m.

Commissioner’s Items:

Pennamon: None

Henry:  Gave appreciation to all involved in containing the Landfill Fire last week

Jernigan: None

Presentations/Delegations:

911 Communications System Update:

Comm. Jernigan made motion to table this item, Comm. Henry seconded; passed unanimously.

Regular Agenda:

Old Business:

Discussion on New 4-H Vehicle:

Mr. Benton noted that we should wait until we have a full board to finish this discussion.

Comm. Henry made motion to table this item until full board is present, Comm. Jernigan seconded; passed unanimously.

Comprehensive Plan Memorandum of Agreement:

Mr. Benton noted this is the MOA to contract with NEGRC to help perform the Comprehensive Plan, we have already approved the fee rate.

 

Comm. Henry made motion to authorize the Chairman to sign the Comprehensive Plan Memorandum of Agreement, Comm. Jernigan seconded; passed unanimously.

 

Planning and Zoning – Debit and Credit Card Machine:

Rhonda Blissit, Finance Director noted we are requesting approval of a debit and credit card machine for Planning and Zoning. Staff is recommending Windstar as they had the lowest terminal cost of $125; plan on passing along the convenience fees to customers, monthly charge is $12 a month.

Comm. Henry questioned how many times we have people ask if we have debit/credit card machine.

Ms. Blissit noted about 20%.

Comm. Henry made motion to authorize Chairman to sign the agreement with Windstar for the Debit and Credit Card Machine for Planning and Zoning Department, Jernigan seconded; passed unanimously.

Comm. Henry questioned if the machine will be available for use by other departments.

Mr. Benton noted it would.

Financial Policy Review:

Comm. Henry made motion to table this item until full board is present; Jernigan seconded; passed unanimously.

New Business:

Probation Services Agreement for Probate Court:

Mr. Benton noted this is an annual contract that is up for renewal.

 

Comm. Jernigan made motion to approve the Probation Services Agreement and authorize the Chairman to sign; Comm. Henry seconded; passed unanimously.

 

Application for a Special Use Permit to Place a Family Burial Plot on Private Land:

Comm. Jernigan made motion to approve the application #2017-SU-001 request from Arnold and Denise Bowen for a Special Use Permit to place a Family Burial Plot on Private Land, Comm. Henry seconded; passed unanimously.

Outdoor Project at Jasper County Senior Center:

Comm. Henry made motion to table this item until a full board is present, Comm. Jernigan seconded; passed unanimously.

Request to Increase Budget for Janitorial Services for Senior Center:

Comm. Henry made motion to table this item until a full board is present, Comm. Jernigan seconded; passed unanimously.

Request to Purchase ADA Compliant Van with Wheelchair Lift – Senior Center:

Comm. Henry made motion to table this item until a full board is present, Comm. Jernigan seconded; passed unanimously.

Request to Purchase a Storage Building with 2012 SPLOST Funds – Senior Center

Comm. Henry made motion to table this item until a full board is present, Comm. Jernigan seconded; passed unanimously.

Application for Alcohol Retail License Transfer from Susie Q’s to Tyson’s Country Store:

Mr. Sealy noted Lisa Wilkerson has presented Application #2017-A-012 applying for alcohol license for retail sale of beer and wine at location 22044 Hwy. 11N formerly Susie Q’s. Background check is clear and list of 911 calls shows nothing within reason. The name will change to Tyson’s Country Store.

Comm. Jernigan made motion to approve Application #2017-A-012 for a transfer of the alcohol retail license from Susie Q’s to Tyson’s Country Store, Comm. Henry seconded; passed unanimously.

Request to Provide Code Enforcement – City of Monticello:

Comm. Pennamon invited Mayor Bryan Standifer to the podium.

Mayor Standifer noted that the City of Monticello is requesting that the County take over doing Code Enforcement with the City paying the cost involved. Request approval to move forward with joint Code Enforcement.

Comm. Pennamon noted there are a lot of unanswered questions; a letter was received by the county last week from the Magistrate Judge in reference to what services he is able to provide for the City through the County. He feels the Board of Commissioners, City of Monticello, County and City Attorneys and the Magistrate Judge need to sit down and discuss this.

Mayor Standifer noted they would be happy to sit down and discuss. He noted he would like to match the City’s Code Enforcement with the County’s’ Code regiments to not have two different ones out there.

Comm. Pennamon noted that is why he feels there needs to be discussion, because the County ordinance may be different from the City’s.

Mayor Standifer noted that the City and County Managers have discussed this also and the City is on target to adopt the County Ordinance.

Comm. Henry noted he doesn’t know that we can have our P&Z Director donating 5 hours a week of his time.

Mayor Standifer questioned if there is another person needed, what is that cost. It will need to go before Council; we want to do our due diligence not to add cost to the County.

Comm. Pennamon noted we still need to sit down and talk about things before a decision is made.

Mayor Standifer noted this is a joint Code Enforcement effort.

Comm. Jernigan noted he would like the other two commissioners to be here. Also he believes the City has had a Code Enforcement Officer in the past, correct.

Mayor Standifer noted many years ago, probably under Susan Holmes; further noted when they disbanded the City Police Department, they also did away with City Courts. The City Manager right now has about 19 citations but the problem is taking them to Magistrate Court when the Magistrate Judge is saying he can’t take the cases. Thus the City is asking to joint Code Enforcement to get these cases heard, get something done with the derelict properties, and get homeowners to do something.

Comm. Pennamon noted that is a concern of his, the fact that Code Enforcement has been done in the City in a long time.

Mayor Standifer noted there has been activity; the problem is the homeowners that are not taking action, we need a Magistrate Court to take the cases.

Mayor Standifer clarified the way he understands is if the Commission and City Council agree and vote to have the County do Code Enforcement it will go under the County Code Enforcement.

Atty. Ozburn noted it would be an Intergovernmental Agreement, technically it will be a parallel issue to jurisdiction of the Magistrate Court. So, the meeting with Judge Lam is really to address Magistrate Court jurisdiction issues and whether he can hear city ordinance cases. It is technically separate from an IGA with the City and County about Code Enforcement issues; which is related, but totally separate issues.

Mayor Standifer clarified if we go into an Intergovernmental Agreement, there is nothing stopping us from doing it correct.

Atty. Ozburn noted on the Code Enforcement side of things, correct. The legal side of it is do able, it’s just the matter of the management logistics.

Mayor Standifer noted that is what we are here for, we need to know the numbers to get the ball rolling on Code Enforcement.

Comm. Pennamon again noted we need to sit down and discuss the issues.

Mayor Standifer asked for a time frame.

Comm. Pennamon noted possibly within the next 30 days, he will have to poll his board and see when everyone is available; once that is done, they will notify the City.

Mayor Standifer re-stated the Code Enforcement through an Intergovernmental Agreement, the Magistrate Judge, City Attorney and County Attorney are working out the legal aspects; but the Intergovernmental Agreement would in a sense by-pass that.

Comm. Pennamon noted we will have a Regular meeting October 2, 2017 and will notify you all.

Mayor Standifer noted if there is any information needed from the City, please have the County Manager notify the City Manager so we can get the needed information to you all.

Update Bank Account Signature Cards:

Ms. Blissit noted this is to add Comm. Jernigan as a signer on all the accounts.

Comm. Henry made motion to approve the updated bank signature cards and all the Commissioners sign them; Comm. Jernigan seconded; passed unanimously.

4th Quartet FY2017 Financial Review:

Comm. Jernigan mad motion to table until full board present, Comm. Henry seconded; passed unanimously.

County Attorney Items:

Atty. Ozburn wanted to clarify that the Code Enforcement IGA between the City and County that is proposed, we can legally work that out, but until the Magistrate jurisdiction issues get worked out, it is kind of a moot point.

County Manager Items:

Mr. Benton clarified that he has not sat down with the City Manager and had discussion on the Ordinances.

Comm. Pennamon noted there needs to be a lot of discussion on the ordinances.

Mr. Benton noted he is very thankful that no one was hurt with the storms and Landfill fire last week. All issues have been resolved. Still having some issues with right-of-way cleanup. EMA Director is working with GEMA to make sure we get all documentation to get reimbursed. Landfill fire has been remedied as of 4:00 p.m. today. Thanks to everyone involved.

Comm. Pennamon thanked Mr. Benton, Chris Finch, Sammie McCowan, EPD and all other employees involved. Also Morgan County for their mutual aid; asked County Manager to send a thank you letter to Morgan County Fire for their assistance. Also Thanked Georgia Forestry for sending over their sprinkler system, Sheriff Department for the use of their drone, Public Works employees, and Volunteer firefighters for their hard work.

Comm. Henry noted that in addition because of the smoke Recreation Director, Jonathan Green put together some alternative plans for recreation.

Citizen Comments:

Adam McGinnis – Code Enforcement with City

Charles Forsyth – Financial Policy Review, Code Enforcement Cost

Mary Patrick – Comprehensive Plan, Credit Card Machine, County Procedures, Code Enforcement

Executive Session:

Comm. Henry made motion to go into Executive Session at 6:11 p.m. to discuss litigation and personnel, Comm. Jernigan seconded; passed unanimously.

Comm. Henry made motion to come out of Executive Session at 7:58 p.m., Comm. Jernigan seconded; passed unanimously.

Adjourn:

Comm. Jernigan made motion to adjourn at 7:59 p.m., Comm. Henry seconded; passed unanimously.

 

___________________________

Carl Pennamon, Chairman

 

 

___________________________

Sharon S. Robinson, Clerk

Called Meeting Minutes

Jasper County Board of Commissioners

August 24, 2017

Called Meeting Minutes

6:00 P.M.

 

Commissioners Present: Chairman, Carl Pennamon, Vice-Chairman, Bruce Henry, Don Jernigan, Doug Luke, and Craig Salmon.

Staff Present: Mike Benton, County Manager, Clerk, Sharon Robinson, and Finance Manager, Rhonda Blissit, and County Attorney, David Ozburn.

Pledge of Allegiance:

Invocation:

District 1, Carl Pennamon

Agenda Approval:

Comm. Henry made motion approve the agenda as presented, Salmon seconded; passed unanimously.

Commissioner’s Items:

Pennamon: Informed Board of meeting at Pitts Chapel Bridge, the project has been approved on the Low Impact Bridge Program. They also have agreed to come back and look at Cedar Creek Bridge. The City qualifying ended today, there is no opposition.

Presentations/Delegations:

None

Regular Agenda:

Old Business:

2018 SPLOST:

Comm. Pennamon noted we are here to approve resolutions as discussed on Monday.

Atty. Ozburn reviewed documents that need to be approved and signed. The first one authorizes Chairman to sign the Intergovernmental Agreement, the second contains all the ballot language and the project lists, the third document is resolution calling for the tax.

Comm. Luke clarified the Intergovernmental Agreement allows us to collect the tax for a full 6 year term.

Comm. Pennamon noted yes, without the IGA the tax collection would stop at 5 years.

Comm. Luke questioned the restrictions on any money collected above the 3.9 million.

Atty. Ozburn noted it would go to debt first.

Comm. Salmon made motion to Adopt and Authorize Board Chairman to Execute Resolution No. 2017.08.24A titled “Resolution Authorizing County Chairman to Execute 2018 SPLOST Intergovernmental Agreement”.

Comm. Luke seconded; passed unanimously.

Comm. Henry made motion to Adopt and Authorize Board Chairman to Execute Resolution No. 2017.08.24B titled” Resolution Calling for an Election to Impose a County Special Purpose Local Option Sales Tax”.

Comm. Luke seconded; passed unanimously.

Comm. Luke noted he would like to see the chart in the advertisement.

Comm. Luke made motion to advertise in the legal organ, the chart on exhibit A of the IGA, Comm. Salmon seconded; passed unanimously.

Comm. Luke noted this has been a long hard process and Thanks to everyone for all their hardwork.

County Attorney Items:

None

County Manager Items:

Mr. Benton noted Facebook page is up.

Citizens Comments:

None

Executive Session:

None

Adjourn:

Comm. Luke made motion to adjourn at 6:17 p.m., Comm. Salmon seconded; passed unanimously.

 

___________________________

Carl Pennamon, Chairman

 

___________________________

Sharon S. Robinson, Clerk

Called Meeting Minutes

Jasper County Board of Commissioners

August 24, 2017

Called Meeting Minutes

6:00 P.M.

 

Commissioners Present: Chairman, Carl Pennamon, Vice-Chairman, Bruce Henry, Don Jernigan, Doug Luke, and Craig Salmon.

Staff Present: Mike Benton, County Manager, Clerk, Sharon Robinson, and Finance Manager, Rhonda Blissit, and County Attorney, David Ozburn.

Pledge of Allegiance:

Invocation:

District 1, Carl Pennamon

Agenda Approval:

Comm. Henry made motion approve the agenda as presented, Salmon seconded; passed unanimously.

Commissioner’s Items:

Pennamon: Informed Board of meeting at Pitts Chapel Bridge, the project has been approved on the Low Impact Bridge Program. They also have agreed to come back and look at Cedar Creek Bridge. The City qualifying ended today, there is no opposition.

Presentations/Delegations:

None

Regular Agenda:

Old Business:

2018 SPLOST:

Comm. Pennamon noted we are here to approve resolutions as discussed on Monday.

Atty. Ozburn reviewed documents that need to be approved and signed. The first one authorizes Chairman to sign the Intergovernmental Agreement, the second contains all the ballot language and the project lists, the third document is resolution calling for the tax.

Comm. Luke clarified the Intergovernmental Agreement allows us to collect the tax for a full 6 year term.

Comm. Pennamon noted yes, without the IGA the tax collection would stop at 5 years.

Comm. Luke questioned the restrictions on any money collected above the 3.9 million.

Atty. Ozburn noted it would go to debt first.

Comm. Salmon made motion to Adopt and Authorize Board Chairman to Execute Resolution No. 2017.08.24A titled “Resolution Authorizing County Chairman to Execute 2018 SPLOST Intergovernmental Agreement”.

Comm. Luke seconded; passed unanimously.

Comm. Henry made motion to Adopt and Authorize Board Chairman to Execute Resolution No. 2017.08.24B titled” Resolution Calling for an Election to Impose a County Special Purpose Local Option Sales Tax”.

Comm. Luke seconded; passed unanimously.

Comm. Luke noted he would like to see the chart in the advertisement.

Comm. Luke made motion to advertise in the legal organ, the chart on exhibit A of the IGA, Comm. Salmon seconded; passed unanimously.

Comm. Luke noted this has been a long hard process and Thanks to everyone for all their hardwork.

County Attorney Items:

None

County Manager Items:

Mr. Benton noted Facebook page is up.

Citizens Comments:

None

Executive Session:

None

Adjourn:

Comm. Luke made motion to adjourn at 6:17 p.m., Comm. Salmon seconded; passed unanimously.

 

___________________________

Carl Pennamon, Chairman

 

___________________________

Sharon S. Robinson, Clerk

Called Meeting Minutes

Jasper County Board of Commissioners

August 21, 2017

Called Meeting Minutes

6:00 P.M.

 

Commissioners Present: Chairman, Carl Pennamon, Vice-Chairman, Bruce Henry, Don Jernigan, Doug Luke, and Craig Salmon.

Staff Present: Mike Benton, County Manager, Clerk, Sharon Robinson, Finance Director, Rhonda Blissit, and County Attorney, David Ozburn.

Pledge of Allegiance:

Invocation:

District 5, Doug Luke

Agenda Approval:

Comm. Salmon made motion approve the agenda as presented, Henry seconded; passed unanimously.

Commissioner’s Items:

Luke: Asked if the Pitts Chapel Bridge meeting was today.

Mr. Benton noted it is tomorrow at 1:30 p.m.

Jernigan: In regards to the subdivision special exception; Called clerk in McDowell County, SC; she noted they are upstanding, have done everything they were asked.

Presentations/Delegations:

None

Regular Agenda:

Old Business:

2018 SPLOST:

Comm. Pennamon noted he asked Mr. Benton to prepare a draft of a pay back on the $6.2 million.

Comm. Luke asked to open up the floor to see what feedback other Commissioners are getting.

Comm. Pennamon noted he is getting feedback from people concerned with the debt.

Comm. Luke noted people are confused about amounts.

Comm. Pennamon also noted people think this is going to be added to their property tax. He was also questioned about ESPLOST.

Comm. Luke noted if we don’t get on the same page then everyone is misinformed.

Mr. Benton noted the Facebook page is up.

Comm. Pennamon noted once we get what we want we can use FB to get the word out with the actual facts.

Comm. Luke noted he hopes through Facebook we will get some feedback.

Comm. Pennamon noted he has thought about this over the weekend and suggests to stick with the $3.9 that SPLOST will bring in and change the projects to just the Jail and Recreation.

Comm. Luke said he feels roads and bridges needs to be on there and stay at 3.9

Commissioners had discussion about fund balance and how much they should have.

Comm. Salmon reminded the Board in 2008-2012 there was a $4 million fund balance and it was spent.

Comm. Henry noted he feels we should use the $3.9 million we will get from SPLOST to fund Roads and Bridges at $1.5 million, Sheriff at $1.5 million and Recreation at $900,000. He feels that people want Roads and Bridges on SPLOST.

Comm. Luke questioned if they are all in agreement to drop down to the 3.9 for SPLOST.

Comm. Jernigan noted he really doesn’t want to cut the Sheriff back anymore

Comm. Pennamon recommends go with the $3.9 million dollars; $2.5 million for Sheriff and $900,000 for Recreation to include interest fees and everything.

Comm. Salmon questioned if we list roads, do we have to list the roads.

Atty. Ozburn noted you don’t have to list specific roads, you can just list Roads and Bridges.

Comm. Henry noted we should spend the money we have.

Comm. Jernigan noted sometimes you have to borrow money.

Comm. Salmon noted you can do other things and stabilize your cash flow.

Comm. Luke noted if we pass the SPLOST for the regular amount, can’t we finance it after the fact.

Atty. Ozburn noted you would need to get permission to issue the GO bonds or debt.

Mr. Benton noted we really need to have this ironed out to get wording for ballot to Judge Keller next week.

Comm. Henry noted we can just borrow $2.4 million and save on interest.

Comm. Luke noted he does think Roads and Bridges needs to be on there.

Comm. Pennamon noted we have to look at all the variables, when it comes to using fund balance, we have to remember we cut curbside fund balance when it was reduced.

Comm. Henry made motion to go with Roads and Bridges at $1 million, Sheriff at $1.5 million, and Recreation at $900,000, for a total of $3.4 million, Comm. Luke seconded; Henry and Luke vote yes, Pennamon, Jernigan, and Salmon vote no; motion failed

Comm. Pennamon made motion to go with $2.5million for Sheriff, $900,000 for Recreation, and borrow $3.4 with interest rate not to exceed 4.5% and pay it back in a 6 year period, Comm. Jernigan seconded; Jernigan and Pennamon vote yes; Henry, Luke, and Salmon vote no; motion failed.

Comm. Luke made motion to borrow a total of $3.5 million with $1 million for Roads and Bridges $1.6 million for Sheriff, and $900,000 for Recreation; with a maximum 4.5% for term of 72 months for a total project cost not to exceed $3.9 million project and interest, Comm. Henry seconded; Henry and Luke vote yes, Pennamon and Jernigan vote no, Salmon abstained. Motion failed.

Commissioners took a 5-minute break.

Comm. Luke questioned if it is safe to say we can take $1 million for Sheriff; if we can work together to complete the facility, he feels we can make it work. We can do it in phases.

Comm. Luke questioned if we have $1 million of fund balance to help pay interest or fund Sheriff Project.

Ms. Blissit noted right now no, but down the road a few years she would say yes.

Mr. Benton noted we may want to consider the excess that the Sheriff has and get him to commit to not spending it.

Comm. Salmon noted he is passionate about having a reserve.

Sheriff Pope noted that the last proposal amount was $2.2 million for his project and the plan that was discussed was to figure out a way to build the structure and use inmate labor for the inside.

Comm. Salmon questioned Ms. Blissit, based upon what he said does it seem like the numbers would work to get the extra $900,000 for the Sheriff.

Ms. Blissit noted starting FY 2018; that is just a projection, as we tighten down on the budget it could get less; it depends on how we do the budget as to what the change in fund balance is.

Sheriff Pope noted if we could all work together to complete the facility, he is good with extending the time. He cannot do it for the $1.6 million. He feels this is a decent compromise.

Comm. Salmon made motion to set borrowing cap at $3.5 million with Roads and Bridges at $1 million, Sheriff at $1.6 million, Recreation at $900,000 not to exceed 4.5% over 72 months and any additional needed for the Sheriff is to come out of fund balance as it grows over 45%, Comm. Henry seconded; Salmon, Henry, and Luke vote yes; Pennamon and Jernigan vote no. Motion pass 3 to 2.

Atty. Ozburn noted he needs the specific names of the projects detailed enough to let the public know what the projects are.

Comm. Henry noted he feels Roads and Bridges is good.

Comm. Pennamon noted he feels it needs to be LMIG Match.

Comm. Henry noted that would just confuse voters, because most won’t know what LMIG is.

Sheriff Pope noted he would like to see the ballot wording as Sheriff Office Facility Expansion.

Comm. Jernigan suggested Recreation Multi-purpose Facility.

Comm. Luke made motion to list as Roads and Bridges as it was on the last SPLOST, Comm. Henry seconded, passed unanimously.

Mr. Benton noted current SPLOST has 2 more years of LMIG match.

Mr. Benton reminded Commissioners of the meeting at 6p.m. Thursday, August 24th .

County Attorney Items:

None

County Manager Items:

None

Citizens Comments:

None

Executive Session:

None

Adjourn:

Comm. Jernigan made motion to adjourn at 8:05 p.m., Comm. Salmon seconded; passed unanimously.

 

___________________________

Carl Pennamon, Chairman

 

___________________________

Sharon S. Robinson, Clerk

Regular Meeting Minutes

Jasper County Board of Commissioners

August 7, 2017

Regular Meeting Minutes

6:00 P.M.

Comm. Pennamon called the meeting to order at 6:00 p.m.

Commissioners Present: Chairman, Carl Pennamon, Vice-Chairman, Bruce Henry, Don Jernigan, Craig Salmon, and Doug Luke.

Staff Present: Mike Benton, County Manager, Clerk, Sharon Robinson, Finance Director, Rhonda Blissit, and County Attorney, David Ozburn..

Pledge of Allegiance:

Invocation:

District 4, Craig Salmon

Agenda Approval:

Comm. Salmon made motion to approve the agenda as presented, Comm. Henry seconded; passed unanimously.

Consent Agenda:

Minutes:

Comm. Luke made motion to approve the Minutes of; Called Meeting June 19, 2017, Called Meeting, June 22, 2017, Called Meeting, June 26, 2017, Called Meeting, June 29, 2017, Regular Meeting, July 10, 2017, Public Hearing, July 20, 2017, Public Hearing, July 24, 2017, Work Session, July 24, 2017, Public Hearing, July 27, 2017, and Called Meeting, July 31, 2017; Comm. Jernigan seconded; passed unanimously.

 

Check Register:

Comm. Salmon made motion to approve the check register which included check #’s 050201 – 050456, Comm. Jernigan seconded; passed unanimously.

Public Hearing:

A special exception is being requested to develop a Conventional Subdivision rather than a Conservation Subdivision on Tax Map 025C Parcel 082 containing 231.70 acres. Owner of the property is Key Family Holdings, LLC.

Jim Deal, Comm. Development gave brief presentation.

 

Chairman Pennamon called for people speaking in favor of:

John Snow reviewed a packet provided to Commissioners. (A copy is attached and made a part of the official minutes).

Tom Joy, Pete Malone, and Ron Burch

People speaking against:

Bob Dominey and Mary Patrick

Chairman declared the Public Hearing closed at 6:33 p.m.

Commissioner’s Items:

Luke: None

Salmon: None

Pennamon: None

Henry:  None

Jernigan: Requested an update on curbside can count and website progress.

Mr. Benton noted he is having difficulty finding someone to ride with the Advanced Rep. and he is committing to have the website up by August 31st.

Presentations/Delegations:

None

Regular Agenda:

Old Business:

Shepherd Road Resurfacing:

Mr. Pennamon noted GDOT has offered70% LMIG funding to pave Shepherd Road with Full Depth Reclamation if Jasper County provides a 30% match of $66,300

Comm. Luke noted we could not get quality paving for $66,000

Comm. Pennamon noted our share of 30% will come out of 2012 SPLOST.

Comm. Luke noted we need to take advantage for every opportunity we have for quality paving.

Comm. Henry questioned if they provided a timeline.

Mr. Benton noted they did not, but they have been asking since March.

Comm. Salmon made motion to approve county to match GDOT’s 70% LMIG offer with a 30% county match to repave the 1.13 mile section of Shepherd Road with funds to come from 2012 SPLOST, Comm. Henry seconded; passed unanimously.

 

 

2018 Comprehensive Plan Development and Cost:

Mr. Benton noted NEGRC has agreed to develop Jasper County’s required update to the Comprehensive Plan that is due to DCA in October 2018. They don’t charge for the basic plan; they have agreed to charge a fee not to exceed $7,500 for the required Land Use Element.

 

Comm. Henry questioned if the City will be participating in cost, and which budget it will come from.

 

Comm. Luke clarified this helps us stay in compliance to be eligible for grants. He would like to use FY2019 budget.

 

Comm. Henry noted he would like to have a line item for Land use.

 

Comm. Henry questioned if they are the only one that do this, noting he would like to see what others would charge.

 

Comm. Luke made motion to approve Northeast Georgia Regional Commission to develop Jasper County’s required update to the Comprehensive Plan for a fee not to exceed $7500, Comm. Salmon seconded; passed unanimously. (County Manager to see when payment is expected and bring back to board),

 

Final Adoption of Jasper County Board of Education 2017 Tax Millage:

Angela Walsh, Tax Commissioner noted the Board of Commissioners needs to set the Final 2017 Tax Millage for the Jasper County Board of Education.

Comm. Luke made motion to approve the Final Jasper County Board of Education Resolution for the 2017 Tax Millage of 18.140, Comm. Salmon seconded; passed unanimously.

2018 SPLOST Planning and Projects:

Commissioners reviewed the updated timeline, projects and funding summary, and debt service schedules. (A copy will be attached and made a part of the official minutes).

Mr. Benton noted he would like to come back next meeting and look at the amortization schedules.

Comm. Luke made motion not to exceed $6.2 million for 2018 SPLOST debt service for projects, Henry seconded. Luke, Henry, Pennamon, and Jernigan vote yes; Salmon vote no based on funding issues. Motion passed 4 to 1.

Comm. Salmon questioned how the other items would be funded.

Comm. Pennamon noted we talked about fund balance.

New Business:

Equipment Donation – Jasper County High School Emergency Responder Class:

Chris Finch noted the high school is starting an Emergency Responder Class this fall and is requesting the donation of a stretcher and an ambulance box. Jasper County Fire Rescue has a used stretcher that is no longer used and an ambulance box that is attached to the 2008 Ford with the blown motor; the box has been remounted twice and can no longer be used as an ambulance box. Asking for authorization to donate the requested items.

 

Comm. Luke clarified that these will be used just for simulation.

 

Mr. Finch noted that is correct.

 

Comm. Henry clarified that the stretcher has no use.

 

Mr. Finch noted the stretcher is no longer used and they are aware of the need for repair and will take the necessary steps to repair it.

 

Comm. Pennamon noted maybe we should sell it to them for a dollar and that takes the liability off us.

 

Comm. Jernigan made motion to authorize Fire Chief to donate the Stryker stretcher and the ambulance box on the Ford 2008 truck to the Jasper County Board of Education for their new Emergency Medical Responder class beginning this school year for $1. Comm. Salmon seconded. Passed unanimously.

 

Comm. Salmon clarified that they understand they will remove the box and repair the stretcher.

 

 

Penn Credit Contract – Past Due Collections Agency for Probate Court:

Linda Keller, Probate Judge noted when citizens get a ticket and don’t pay or don’t come to court they would like to be able to use Penn Credit to collect the money owed. They have tickets that are over 90 days old. There is no cost to the county, Penn Credit will add an additional 40%, but the entire ticket amount will be sent to Probate Court.

Ms. Keller further noted that Penn credit is a national company that collects for governments.

Comm. Jernigan made motion to authorize Chairman to sign Penn Credit Corporation Contract, Comm. Henry seconded; passed unanimously.

Intergovernmental Agreement for Monticello General Municipal Election:

Ms. Keller noted this agreement will allow the county to conduct the city election along with the county election in November.

Comm. Salmon made motion to authorize Chairman to sign Intergovernmental Agreement titled Agreement By Monticello and Jasper County For Conduct of Monticello General Municipal Election on November 7, 2017. Comm. Jernigan seconded; passed unanimously.

 

Recreation Purchase Equipment with 2005 SPLOST Funds:

Johnathan Green provided information he obtained with options for purchase of equipment needed at the Recreation Department. (A copy of the list is attached and made a part of the official minutes).

Mr. Green recommends authorization to purchase items in Option A, noting the John Deere Gator is cheaper in option B, however the vendor is in Greenville. Option A’s is in Milledgeville.

Comm. Henry noted if we get the one from Greenville wouldn’t Milledgeville have to service the warranty.

Mr. Green noted he is not opposed to the one in Greenville.

Comm. Henry questioned if there is a place to store the equipment.

Mr. Green noted there is.

Comm. Henry made motion to approve purchases listed in Option A with the cheaper pricing from John Deere in Greenville on Option B if it is confirmed servicing can be done in Milledgeville, Salmon seconded; passed unanimously.

Senior Center – Purchase Ice Machine with 2012 SPLOST Funds:

Tracy Norton noted the ice machine at the senior center only cost $1,300 and will cost $1,000 to repair. She is requesting to purchase a Scotsman HID312A-1 for $3,876 with 3 year part/labor, 5 year parts on compressor/condenser; this will better suit their needs as the current one is too small for what they need.

Ms. Norton noted she would like to use 2012 SPLOST funds for this purchase.

Comm. Jernigan made motion to authorize the Senior Center Director to purchase the Scotsman HID312A-1 for $3,876 with funding coming from the 2012 SPLOST, Comm. Luke seconded; passed unanimously.

Animal Control Kennel Fencing Upgrades Bid Award:

Mr. Benton noted Animal Control held the bid opening for fencing upgrades and recommend awarding the project to Bullzye Fence in the amount of $5,413.59.

Comm. Salmon made motion to award the Animal Control Kennel Fencing Upgrades Bid to Bullzye Fence in the amount of $5413.59 and fund the project with 2012 SPLOST, Comm. Henry seconded; passed unanimously.

 

2018 LMIG Application

Mr. Benton noted he would like to get an early start on 2018 LMIG the application process is open through Jan 1 2018.  The 2018 LMIG amount for Jasper County is $546,259.70 from the state, the required match to be provided by Jasper County is $163, 877.91.

Comm. Luke noted he would like to get through SPLOST first.

Mr. Benton noted August 29th is new date from Judge Keller.

Commissioners agreed to bring this back at the September meeting.

County Attorney Items:

Atty. Ozburn noted August 29th is when we have to get the ballot language Judge Keller, he will need information before then for the resolution.

County Manager Items:

Roads and Bridges:

None

Other County Items:

None

Citizen Comments:

None

Executive Session:

Comm. Salmon made motion to go into Executive Session at 7:48 p.m. to discuss litigation, employment compensation, Comm. Jernigan seconded; passed unanimously.

Comm. Salmon made motion to come out of Executive Session at 9:00 p.m., Henry seconded; passed unanimously.

Comm. Pennamon made motion to approve settlement of lawsuit and authorize Chairman Signature on Resolution 2018.08.07B, Luke seconded; passed unanimously.

Comm. Salmon made motion to suspend County Manager for a week without pay and place him on a 30-day probation, then give week’s pay back after probationary period. Motion died for lack of second.

Adjourn:

Comm. Salmon made motion to adjourn at 9:03 p.m., Comm. Henry seconded; passed unanimously.

 

___________________________

Carl Pennamon, Chairman

 

___________________________

Sharon S. Robinson, Clerk

Called Meeting Minutes

Jasper County Board of Commissioners

July 31, 2017

Called Meeting Minutes

6:00 P.M.

Comm. Pennamon called the meeting to order at 6:00 p.m.

Commissioners Present: Chairman, Carl Pennamon, Bruce Henry, Don Jernigan, Craig Salmon, and Doug Luke.

Staff Present: Mike Benton, County Manager, Clerk, Sharon Robinson, and Finance Director, Rhonda Blissit, Sheriff, Donnie Pope, and County Attorney, David Ozburn.

Pledge of Allegiance:

Invocation:

District 2, Bruce Henry

Agenda Approval:

Comm. Jernigan made motion to approve the agenda, Salmon seconded; passed unanimously.

Commissioner’s Items:

Jernigan: Ernest Gibson Road, would like to thank Public Works for clearing the right-of-way on behalf of the residents on that road.

Luke: None

Henry: Concerned if we mix SPLOST with debt it may not pass. If it doesn’t pass we don’t get anything. He talked to Mark Hardison last Friday and he says Mr. Hardison recommends we have between 2 and 6 months of fund balance, but 6 months is not what we have to have. Noted we have $4 million in fund balance, and will have more after the fiscal year. He worked with Mr. Benton over the weekend and got some numbers together. Mr. Benton provided Commissioners with a copy of the spreadsheet Comm. Henry was reading from. (A copy will be attached and made a part of the official minutes). Comm. Henry reviewed the spreadsheet noting the fund balance amounts since June of 2012 and the projected Stanton Springs revenues. Feels we need to look at this and bring our SPLOST projects down to $3.9 million dollars which is what we are going to bring in and then use fund balance to fund some of these projects. Feels if we put too much on the referendum it will not pass.

Comm. Pennamon noted if we sell it wrong, it will fail.

Atty. Ozburn noted you can note in referendum that 100% of county portion goes to pay those projects.

Comm. Pennamon clarified that Comm. Henry is wanting them to ask for 2 separate votes.

Comm. Henry noted that is what he thinks we should do, cause if we don’t we a jeopardizing the SPLOST completely.

Comm. Luke noted, he missed a couple meetings but he is not sure how everything got confusing. He clarified his understanding of using the $3.9 million dollar SPLOST to retire the debt that they intend to incur. He noted we need to work to a positive agreement on this and not let the waters get muddied, the future of this county rides on the next ten years. We either make it or break it.

Comm. Henry noted he wants to present something that will pass.

Comm. Luke noted keep in mind we are going to have to forward fund the Sheriff project, he cannot wait 6 years for the money to come in.

Comm. Pennamon clarified the other thing we need to understand is that we are not asking for any additional tax, it is to renew the tax we already have.

Salmon: Expressed thanks to Public Works also.

Pennamon: Received a call from Joey Odom, his truck was damaged on Post Road from a low hanging tree, City and County worked together on project. Requested County Manager to send a thank you letter to the City,

Presentations/Delegations:

None

Regular Agenda:

Old Business:

2018 SPLOST Planning:

Mr. Tom Owens, Raymond James introduced himself and noted they help cities and counties with general obligation bonds in a cost efficient way. He provided board members with a presentation. (A copy is attached and made a part of the official minutes).

Mr. Owens noted the historical sales tax numbers for past years.

Mr. Owens explained option of a lease program, which is a poor option in this instance for the county, as you have to put up collateral and it is hard to put up a road as collateral. Best option is General Obligation bond.

Mr. Owens explained the process of General Obligation (GO) Bonds. Their goal would be to help county find the best buyer with the lowest interest rate.

Mr. Owens reviewed terms for a $7.5 million dollar SPLOST, showing payments for terms of 12, 15, and 18 years.

Comm. Luke questioned if there is a prepayment penalty.

Mr. Owens noted it depends on the buyer of the bonds, most don’t like you to prepay for 10 years.

Comm. Salmon questioned the time frame on GO bonds.

Mr. Owens noted about 60-75 days from the time of election.

Mr. Owens noted USDA is a great source of funds, it is just time consuming

Comm. Pennamon gave citizens from the audience the opportunity to ask questions.

Mary Patrick questioned if we go with GO bonds it is going to be a separate referendum just for the bonds, or is it going to be mixed with the SPLOST.

Mr. Owens noted it will typically be presented in a single question that says you are authorizing the SPLOST and issuance of the bonds.

Ms. Patrick questioned if the amount will be listed.

Mr. Owens noted it will have an authorized amount, which will be the same amount listed on the resolution the board will pass.

Mr. Forsythe questioned if the $8.2 million amount includes the interest.

Mr. Benton noted the amount of the project list does not include interest.

Mr. Owens noted the language will read we will spend up to $3.9 million on principal and interest.

Comm. Henry noted he still thinks before we go out and borrow money we should look at using fund balance for some of the items. He doesn’t feel that we need LMIG money up front.

Comm. Salmon asked in reference to a bond if you are doing it to construct a project; can you take draws on the bond?

Mr. Owens noted if you do it as a bank loan you can do draws. For the bonds the structure can be adjusted. You can have 2 issuances as needed. He further noted that the fees would be more on 2 $4 million dollar bonds than one $8 million dollar bond.

Comm. Salmon noted if it passes we can get those projects done as fast as possible.

Mr. Owens noted that is the benefit of doing bonds; you are building projects at today’s cost of doing that project.

Comm. Jernigan noted the longer we wait to do these projects, the more it is going to cost us.

Comm. Pennamon noted Comm. Henry brought up some good points, do we really want to finance the LMIG match?

Comm. Luke noted if we cut LMIG match out and use fund balance to pay it; we just cut $1.2 million off that number.

Mr. Owens noted you can schedule that in your bonds.

Comm. Pennamon noted we can pay the Public Works truck, Fire, 911, and LMIG match out of fund balance or general fund then we have cut the amount of bonds we will need. This brings us down to $6.5 million.

Comm. Henry noted if we take $300,000 from Recreation to make it $1.7 million, then we would be down to $6.2 million to borrow.

Commissioners agreed to have the County Manager draw up the project list at $6.2 million dollars.

Comm. Henry noted he does not like the thought of going 20 years.

Comm. Salmon noted he would like to look at the numbers of the bond and the delay payments over six years.

Mr. Owens noted he will do it a couple different ways for the board to look at it.

County Attorney Items:

None

County Manager Items:

None

Citizens Comments:

Mary Patrick – Business License/Legal Business issue – Welding Business on Edwards Road

Executive Session:

None

Adjourn:

Comm. Jernigan made motion to adjourn at 7:52 p.m., Comm. Salmon seconded; passed unanimously.

 

___________________________

Carl Pennamon, Chairman

 

___________________________

Sharon S. Robinson, Clerk

Public Hearing Minutes

Jasper County Board of Commissioners

July 27, 2017

Public Hearing Minutes

6:00 P.M.

Comm. Pennamon called the Public Hearing to order at 6:00 p.m.

Commissioners Present: Chairman, Carl Pennamon, Vice- Chairman, Bruce Henry, Don Jernigan, and Craig Salmon. Doug Luke was absent.

Staff Present: County Manager, Mike Benton, Clerk, Sharon Robinson, and Finance Director, Rhonda Blissit,

City of Monticello Officials Present: Mayor Pro Tem, Stone Workman, Councilwoman Jenny Murphy, and Councilman, David Wease.

City of Shady Dale, Mayor Larry Champion was also present.

Comm. Pennamon noted the 2 cities and the county have agreed on the split to stay the same as the current SPLOST (78% for County, 19% for City of Monticello, and 3% for City of Shady Dale), for a $5 million dollar SPLOST for 6 years.

Comm. Pennamon noted Jasper County will use the $3.9 million as debt service, City of Monticello amount is $950,000, and the City of Shady Dale amount is $150,000. (A copy of the project list is attached and made a part of the official minutes).

Comm. Pennamon reviewed the project list for each entity.

Ms. Bretta Perkins noted she is curious as to why Turtle Cove is not included.

Comm. Pennamon noted that Turtle Cove is a community, not an incorporated area, so it will not be included in SPLOST, it falls within Jasper County portion.

Comm. Pennamon declared the Public Hearing closed at 6:05 p.m.

___________________________

Carl Pennamon, Chairman

___________________________

Sharon Robinson, Clerk

Work Session Minutes

Jasper County Board of Commissioners

July 24, 2017

Work Session Minutes

6:15 P.M.

Comm. Pennamon called the work session to order at 6:15 p.m.

Commissioners Present: Chairman, Carl Pennamon, Vice- Chairman, Bruce Henry, Don Jernigan, and Craig Salmon. Doug Luke was absent.

Staff Present: County Manager, Mike Benton, Clerk, Sharon Robinson, and County Attorney, David Ozburn. Also, Recreation Director, Johnathon Green

Mr. Benton noted we need to finalize the projects, the amount to be financed, the length of terms, and the length of amortization. He has several lending institutions working on their interest pricing.

Comm. Pennamon questioned would it be beneficial to the board to get a Financial Advisor.

Mr. Benton noted Tom Owens of Raymond James has offered to come as an advisor or consultant.

Comm. Pennamon noted he feels we should reach out to him, to see how we can structure this and get it done.

Comm. Jernigan felt this was a good idea.

Comm. Pennamon questioned when we need to have the final on the ballot and advertisement.

Mr. Benton noted we have a drop dead date of August 25th from the Probate Judge.

Comm. Pennamon suggested contacting Mr. Owens and see if we can schedule him to come and talk to us.

Mr. Benton noted he will get him here as soon as possible.

Comm. Henry noted if we are trying to get down to $7.5 million, we take $780,132 off Recreation that would bring them down to $1,219,868, we already have $300,000 set aside in current SPLOST, add that back to it and it would give us $1,519,868. This would bring the $8.2 million down to $7.5 million.

Comm. Pennamon asked why we are just jumping on Recreation.

Comm. Henry noted he is not jumping on Recreation, he is just making a suggestion.

Comm. Pennamon suggest go with the $8.2 million and move forward.

Comm. Henry noted if we want this thing to pass we have to get some numbers that the people will accept.

Comm. Pennamon noted we will have to get on board and get people out there to sell it.

Comm. Salmon clarified that at the end of the SPLOST, whatever is left on the debt we could look at re-financing or doing another SPLOST.

Mr. Benton noted that is correct.

Mr. Benton noted the board will need to decide if they want to go 15 years or 20 years on amortization.

Comm. Henry noted he would like to keep it at 15 years.

Comm. Pennamon noted he thinks we need to let a financial person tell us the best way to go.

Comm. Henry noted we don’t need someone from outside the county telling us how much debt to go into.

Comm. Jernigan noted we are going to make the decision, he will be advising us.

Mr. Benton noted he will get Mr. Owens here next week for a called meeting.

Commissioners discussed a possible called meeting on Thursday, July 27, 2017 at 5:00 p.m.

Atty. Ozburn noted he may need an Executive Session on Thursday, he will know in the morning if it can wait until the August 7th meeting.

Comm. Pennamon declared the Work Session closed at 6:40 p.m.

 

___________________________

Carl Pennamon, Vice – Chairman

 

___________________________

Sharon S. Robinson, Clerk