Called Meeting Minutes – March 12, 2018

 Jasper County Board of Commissioners

March 12, 2018

Called Meeting Minutes

7:21 P.M.

Comm. Pennamon called the meeting to order at 7:21 p.m.

Commissioners Present: Chairman, Carl Pennamon, Bruce Henry, Don Jernigan, and Doug Luke. Vice-Chair, Craig Salmon was absent.

Staff Present: Mike Benton, County Manager, Clerk, Sharon Robinson, and County Attorney, David Ozburn.

Pledge of Allegiance:

Invocation:

District 1, Carl Pennamon

Agenda Approval:

Comm. Henry made motion approve the agenda as presented, Jernigan seconded; passed unanimously.

Commissioner’s Items:

Luke – Noted that a resident on Jackson Lake Road called him about pothole repair.  Also, Wild, Road, Jackson Lake Road, and Hwy. 11 in need of trash pickup. Trash is also bad on County Line Road.

Henry – signage request on Ross Road – Horse Crossing.

Presentations/Delegations:

None

Regular Agenda:

New Business:

Opioid Litigation:

 

Atty. Ozburn noted he was asked to look into whether this would be a good thing for the County to do.  The potential cost to the County could be a great deal if they do not join the lawsuit.  He talked with Candler County Attorney and they have already filed suit along with their Hospital Authority.

 

Atty. Ozburn explained that this is a lawsuit in federal court, it is multi-district.  The firm that is handling this in Georgia, is the Blasingame Firm in Athens. This is an area of specialty for them. There is no cost to the county. The State Attorney General will bring an action and try to negotiate a settlement state-wide; it will work out better for the county to do it this way; instead of having to apply for it later. He recommends the county join in this fight against opioid crisis.

 

Comm. Henry made motion to authorize the Chairman to sign the resolution on the Opioid Litigation based on information obtained from Attorney, Luke seconded; passed unanimously.

 

County Attorney Items:

None

County Manager Items:

None

Citizens Comments:

Mary Patrick – JCWSA, Code Enforcement

Mark Hughes – Public Works, work order put in on Jasper St.

Charles Forsythe – Illegal Meeting

Cathy Benson – Thanks for speed bumps.

Executive Session:

None

Adjourn:

Comm. Jernigan made motion to adjourn at 7:55 p.m., Comm. Henry seconded; passed 3-0.

___________________________

Carl Pennamon, Chairman

 

___________________________

Sharon S. Robinson, Clerk

Work Session Minutes – March 12, 2018

 Jasper County Board of Commissioners

March 12, 2018

Work Session Minutes

6:00 P.M.

Comm. Pennamon called the meeting to order at 6:00 p.m.

Commissioners Present: Chairman, Carl Pennamon, Vice-Chairman, Craig Salmon, Bruce Henry, Don Jernigan, and Doug Luke.

City of Monticello: Mayor, Bryan Standifer, Mayor Pro-Tem, Stone Workman, and David Wease.

City of Shady Dale: Mayor, Larry Champion, and Clerk, Lynn McLaurin.

Staff Present: Mike Benton, County Manager, Clerk, Sharon Robinson, and County Attorney, David Ozburn.

Pledge of Allegiance:

Invocation:

District 1, Carl Pennamon

Comm. Pennamon noted this is a Work Session with the City of Monticello and City of Shady Dale to discuss the Service Delivery Strategy update.

Mayor Standifer noted the City of Monticello has also had meetings on SDS and they have provided a letter to the County and the City of Shady Dale noting the changes they propose. (A copy is attached and made a part of the official minutes).

Comm. Pennamon began review of the current SDS:

Animal Control –County only

Code Enforcement/Building Inspection – hold off as it will take a lot of discussion

Courts – Jasper County only; strike the word recorder

Economic Development Service – Jasper County

Elections – Needs updating to show contract with City of Monticello, City of Shady Dale.

Emergency Medical Services – Jasper County, City of Monticello provides utility for Station 3. More discussion needed.

Fire Protection – Jasper County more discussion needed.

Hospital – Update funding method

Indigent Defense – County only

Jail – County only; remove Monticello

Law Enforcement – County only; remove Monticello

Library – add LOST percentages;

Mapping/Addresses – County, Shady Dale – needs work

Parks and Recreation – Shady Dale needs to be added

Planning and Zoning – remain the same

Public Works – remain the same

Public Housing – Monticello, Housing Authority

Senior Citizens Services –County; no senior council

Solid Waste – County and Monticello

Social Services – County, Dept. of Public Health;

Tax Assessors – County

Sewerage Collection – remain same

Water Supply and Distribution – update JCWSA w user fees and Box 1

 

All parties reviewed the City of Monticello’s letter.

 

Comm. Luke noted Parks and Recreation explanation in the back on page 3 needs to be updated to add Shady Dale and remove Monticello.

 

Mr. Workman noted the city would like Code Enforcement and Water Distribution to be updated.

 

Comm. Salmon noted there are several things that the City of Monticello used to do that they no longer do, and they have been placed on the County.  He noted that is why he feels we should look at a consolidation of services.

 

Mayor Standifer noted that the City residents pay county taxes; he wants to avoid double taxation.

 

Comm. Salmon emphasized that the consolidation of services for a community as small as ours would save the taxpayers money.

 

Comm. Pennamon noted we should also go back and look at LOST.

 

Atty. Ozburn noted LOST will be negotiated after the Census.

 

Mr. Benton explained the Special Tax District and the money that is paid to JCWSA.

 

Comm. Salmon left the meeting at 6:46 p.m.

 

Mayor Pro-Tem Workman noted the City of Monticello is asking that Court parking be added to the Service Delivery Strategy and would like the County to put in a parking deck to alleviate parking on the square on court days.

 

Mayor Pro-Tem Workman noted that the City will provide water from the property they recently acquired and will come back into town.

 

Atty. Ozburn noted he is not sure that is a Service Delivery Strategy, there is a provision of extra territorial water and sewer services by any jurisdiction shall be consistent with all applicable Land Use Plans and Ordinances; so we may need to update these plans as well.

 

Commissioners and City of Monticello officials had discussion on Code Enforcement in reference to what the cost would be for County to do Code Enforcement in the City, City adopting the County ordinances, as well as one issue being that Magistrate cannot hear the cases.

 

Atty. Ozburn noted the service could be done with an IGA between the City and County, but the City no longer has a court to do this.

 

Comm. Pennamon suggested we have the County and City Attorneys sit down and figure out the legal part of Code Enforcement.

 

All agreed the next joint meeting on Service Delivery Strategy will be at City Hall. Fire, EMS, and Parks and Recreation will be discussed.

 

Comm. Pennamon declared the Work Session closed at 7:20 p.m.

 

___________________________

Carl Pennamon, Chairman

 

___________________________

Sharon S. Robinson, Clerk

Regular Meeting Minutes – March 5, 2018

Jasper County Board of Commissioners

March 5, 2018

Regular Meeting Minutes

6:00 P.M.

Comm. Pennamon called the meeting to order at 6:00 p.m.

Commissioners Present: Chairman, Carl Pennamon, Bruce Henry, Don Jernigan, Vice-Chair, Craig Salmon arrived at 6:02 p.m. Doug Luke was absent.

Staff Present: Mike Benton, County Manager, Clerk Sharon Robinson, and County Attorney, David Ozburn.

Pledge of Allegiance:

Invocation:

District 4, Craig Salmon

Agenda Approval:

Comm. Jernigan made motion approve the agenda as presented, Comm. Henry seconded; passed unanimously.

Consent Agenda:

Minutes:

Comm. Henry made motion to approve the Minutes of February 5, 2018 Regular Meeting with noted correction to change from 48 billion to 42 billion, Jernigan seconded; passed unanimously.

Check Register:

Comm. Salmon made motion to approve the check register which included check #’s 52207-52440 for payment, Henry seconded; passed unanimously.

Public Hearing:

None

Commissioner’s Items:

Salmon:  None

Henry: Gave an update on the Comprehensive Plan Committee Meeting.

Jernigan: still getting calls on stripping, would like departments to inventory equipment and get rid of what is not good to get it off the books. Would like to give pay raises for employees; encourages department heads to look at budgets and cut as much as possible.  He would like to give employees a 5% pay raise.

Pennamon: He talked with Mr. Jimmy Smith at DOT and he indicated that we can use LMIG money for stripping and it wouldn’t hurt us; we will just have to cut back on the road projects. Morning Hornet Project closed last Thursday for $42 billion and Gov. Deal will be making the announcement Wednesday.

Mr. Benton noted striping is $4,000 per mile.

Presentations/Delegations:

Jasper County’s New Agriculture and Natural Resource Extension Agent – Charlie Todd:

Mr. Charlie Todd introduced himself to the Board.

Regular Agenda:

Old Business:

Senior Center New Van Lettering and Logo:

Tracy Norton noted they would love to have a nice new logo on the new van that was purchased for the Senior Center.

Commissioners reviewed the logos considered, Ms. Norton recommends the logo similar to Clayton County’s; it would read “Jasper County Senior Center, Healthy Aging Never Gets Old” the center number will be on the back of the van.

Comm. Pennamon noted the board likes the Clayton County one as well with the Jasper County logo.

Ms. Norton noted the van will be delivered on May 31st instead of March 31st. Because they are late, they will provide the logo at no cost.

Comm. Henry made motion to go with logo that staff is asking for; Salmon seconded for discussion.

Comm. Salmon noted he understands the thought of a multi-use logo, but wonders if we should look at getting a magnetic sign that would cover the logo when the van is used by other departments.

Comm. Pennamon suggests using a common logo for Jasper County.

Comm. Henry withdrew his motion, Commissioner Salmon withdrew his second.

Comm. Salmon made motion that we accept the emblem presented by Ms. Norton saying Jasper County Senior Services Department with the Jasper County round logo to replace the one that was presented and to include “Healthy Aging Never Gets Old, Comm. Jernigan seconded; Salmon, Henry, Jernigan vote yes; Pennamon opposed; passed 3 to 1.

Sheriff Department Vehicles Lease Financing:

Mr. Benton noted there were 4 Sheriff Cars approved for lease purchasing with 3 months of financing to be charged to the FY2018 Budget.  BB&T has offered a rate of 3.72% for 60 months. Mr. Benton recommends authorization for Chairman to sign the resolution of the lease purchase agreement.

Comm. Salmon made motion to authorize Chairman to sign resolution authorizing the execution of a lease purchase agreement with ACCG for the following four Dodge Chargers for the Sheriff Department with VIN #’s 2C3CDXAT0JH189088; 2C3CDXAT2JH189089; 2C3CDXAT9JH189090; 2C3CDXAT0JH189091 per amortization schedule at 60 months with interest rate of 3.72%. Comm. Jernigan seconded; passed unanimously.

Comm. Salmon questioned if the first 4 cars have rolled off.

Sheriff noted they have not.

Comm. Pennamon gave an update of the Sheriff cars purchased noting he would like to pay the earliest 2 off early if there is no penalty.

New Business:

Request by the American Legion, Post 110 for a Proclamation to Name Jasper County a “Purple Heart County”:

Mr. Otis Clark, Commander, Post 110 noted they are requesting Jasper County to be designated by proclamation as a “Purple Heart” County.

Comm. Henry questioned what is involved in this.

Mr. Clark noted the proclamation signed and then we will need to get the signs; the American Legion is willing to share the cost of the signs.

Comm. Pennamon noted we would have to let DOT know.

Comm. Jernigan made motion to partner with American Legion Post 110 to name Jasper County a Purple Heart County and authorize Chairman to sign a proclamation; Comm. Henry seconded. Passed Unanimously.

Mr. Clark noted markers can be purchased for deceased veterans.

Comm. Jernigan noted they don’t have to be a resident of Jasper County but we would like the person making the donation to be a resident of Jasper County.

New Alcohol Application for Bear Creek Marina Restaurant:

Shane Sealy noted Bear Creek Marina Restaurant Application 2018-A-009 at 60 Bear Creek Marina Road, Mansfield, GA; applying for pouring license for distilled spirits, beer, and wine. Background checks on new property owners, John Herman and Nick Platek were both clean.

Comm. Jernigan made motion to approve Bear Creek Marina Restaurant, application 2018-A-009 for a pouring license for distilled spirits, beer, and wine; Comm. Henry seconded; passed unanimously.

Mr. Sealy noted Application 2018-A-010, John Herman and Nick Platek property owners for Bear Creek Marina store located at 62 Bear Creek Marina Road, Mansfield, GA; applying for retail sales of beer and wine.

Comm. Salmon made motion to approve application 2018-A-010 at Bear Creek Marina Store, 62 Bear Creek Marina Road, Mansfield, Ga. for retail sale of beer and wine; Comm. Jernigan seconded; passed unanimously.

Hazard Mitigation Plan Grant Pre Application:

Mr. Benton noted every 5 years the county has to update their Hazard Mitigation Plan, this is an application to apply for federal funding to help pay for the plan. There is no matching cost as the EMA Director’s salary counts toward the county’s match.

Comm. Henry made motion to authorize the Chairman to sign the application stating that Jasper County has met our criteria for the local match for the GEMA for the Hazard Mitigation Plan, Comm. Salmon seconded; passed unanimously.

Health Department Mold Remediation Quotes:

Mr. Benton noted Morris Hutchinson will discuss the issues and solutions.

Mr. Hutchinson noted mold remediation bids have been procured. He has asked Mr. Travis Shepherd to assist with the quotes.

Mr. Shepherd reviewed the 4 bids received. He noted Bid #3 had technical problems; they had a line item of cleaning the basement and there is no basement.  He did like bid #1 ServPro Macon and Bid #4 Merritt Pro Carpet Cleaning & Restoration. He would like to see Bid #4 add a different product for the health department setting. Bid #2 Rapid Mold Removal.

Mr. Shepherd noted if we chose #4 we could ask them to use a different product and increase the price by $1500. He will recommend an equivalent product.

Comm. Salmon made motion based upon recommendation to go with Bid #4 Merrit Pro Carpet Cleaning & Restoration in the amount of $3.679 with the stipulation that we will discuss the cleaning agent protocol to be used and it be charged to Building Maintenance budget, Comm. Henry seconded; passed unanimously.

Comm. Henry questioned how quick the process will take.

Mr. Shepherd noted typically 72 hours.

Comm. Pennamon requested the County Manager to send out a cost of what the additional would be and limit is $1,500.

Mr. Hutchinson noted that there are some roof leaks at the Health Department that will also need to be addressed to prevent this problem again.

Comm. Pennamon suggested that they get some pricing on the roof repairs and get with County Manager.

Clean up Jasper County – April 2018:

Mr. Pennamon noted during the month of April we typically give County residents a free pass to use the landfill.

Comm. Henry noted he would like to add limits on tires and demolitions.

Comm. Henry made motion to approve Jasper County Landfill to waive tipping fees for the month of April for Jasper County residents only; no demolition and limit tires to 4 per vehicle, Comm. Jernigan seconded; passed unanimously.

Mr. Benton noted that last year 4-H picked up trash along roads.

Kasey Hall noted they would like to do it again this year.

Mr. Benton noted bags and vests can be picked up at the Landfill, Chamber of Commerce, and Board of Commissioners Office.

 

County Attorney Items:

Atty. Ozburn noted in terms of the affect that the City of Monticello Code Enforcement will have on the County, he is not sure at this time.

Commissioners discussed the Service Delivery Strategy meeting scheduled for Monday, March 12th with the City of Monticello and City of Shady Dale.

Comm. Salmon questioned how we would go about putting a referendum on the ballot to consolidate.

Atty. Ozburn noted he would have to research that.

Atty. Ozburn noted that he will need a brief Executive Session to discuss potential litigation.

County Manager Items:

Mr. Benton noted that our Finance Director, Rhonda Blissit has accepted a position in another county. We are still looking for a Finance Director, degreed accountant with some experience.

Roads and Bridges:

Mr. Benton noted the Tub Grinding Contract will be finished on Saturday.

Legislative Update:

HB 85 – Bill to greatly change the FLPA (Forest Land Protection Act) Grant. This did pass the House and will have negative effect on Jasper County.

Citizens Comments:

Sheriff Donnie Pope – Special Operation – Crime Watch Daily

Executive Session:

Comm. Salmon made motion to go into Executive Session at 7:25 p.m. to discuss potential litigation and land acquisition, Jernigan seconded; passed unanimously.

Comm. Henry made motion to come out of Executive Session at 8:20 p.m., Salmon seconded; passed unanimously.

Adjourn:

Comm. Salmon made motion to adjourn at 8:21 p.m., Jernigan seconded; passed unanimously.

___________________________

Carl Pennamon, Chairman

 

___________________________

Sharon S. Robinson, Clerk

 

Work Session Minutes – February 26, 2018

 Jasper County Board of Commissioners

February 26, 2018

Work Session Minutes

6:00 P.M.

Comm. Pennamon called the Work Session to order at 6:00 p.m.

Commissioners Present: Chairman, Carl Pennamon, Vice-Chairman, Craig Salmon, Bruce Henry, and Don Jernigan.  Doug Luke joined the meeting at 6:06 p.m.

Staff Present: Mike Benton, County Manager, Clerk, Sharon Robinson, and County Attorney, David Ozburn.

Pledge of Allegiance:

Invocation:

Rev. Preston Campbell

Comm. Pennamon noted this is a Work Session on Public Works SPLOST.

Comm. Pennamon reviewed handouts with Commissioners noting that there are $579,066.71 for Public Works in 2012 SPLOST. (A copy of the handouts will be attached and made a part of the official Work Session Minutes).

Mr. Benton reviewed Public Works Capital Expenditure handout noting $642,947 available for Public Works shop and equipment needs.

Preston Campbell noted the need for dump trucks and reviewed the vehicle inventory.  He noted they currently have 2 dump trucks without operators, they are currently advertising to fill one of the positions. One of the dump trucks is down.

Comm. Pennamon suggested to scrap truck #210 and use it for parts.

Mr. Campbell discussed purchasing a Mack versus and International Brand truck.

Comm. Pennamon noted a flyer he received of an equipment Auction in Alabama that they may need to check into.

Mr. Benton discussed Crack Sealing.  We can purchase a machine, will need a truck to pull it.  Recommends using SPLOST money to purchase. He did make phone call and got a price of $4,000 per mile per lane.

Mr. Benton stressed the need to do something with crack sealing so as not to lose some of our roads.

Mr. Campbell noted roads like Avant, Post Road, and Harvey Lane Road, if we don’t do something to those roads in the next five years they will fall apart.

Comm. Pennamon noted he doesn’t see how we can afford to contract it out.

Comm. Luke questioned if there were roads right now that are ready to crack seal.

Mr. Campbell noted about six.

Comm. Henry questioned if we had the equipment how much staff would it take to run the equipment.

Mr. Campbell noted he would use the patch machine crew to do crack sealing in the fall of the year. That crew consist of 3 men, don’t have manpower to use flaggers.

Comm. Pennamon noted he feels we need to go ahead and authorize staff to bid these items.

Commissioners agreed that we should bid new and used.

Mr. Campbell noted they also need a road broom to get loose gravel off road when they are doing road work.

Mr. Benton noted they also have a tree limb sheer attachment that fits onto a gradall on the list of needed equipment.

Mr. Benton noted that Keith Smith, Building Inspector and Preston went to the DOT Shop on Highway 212, they came up a 40 feet deep and 56 foot high bay with a concrete pad and metal building would work for a shop at Public Works. He further noted Robert Jordan will do the site plan for grading.

Mr. Campbell noted he would like to put new building on left side of building.  He would like to have a building big enough that he, supervisors and Administrative Clerk can move into as well.

Comm. Salmon noted he would like to see the Sheriff Dept., Senior Center, Recreation and Public Works Shop all by the end of this year.

Mr. Benton noted the Courthouse needs some repairs.  We need a Industrial Commercial Inspector to look at the Courthouse.

Comm. Pennamon suggested staff needs to find someone to do inspection and bring specs back.

Mr. Benton noted he can try to have cost identified by April.

Comm. Salmon expressed his concerns that we need a Fleet Manager and a Building and Grounds Maintenance person.

Comm. Pennamon expressed concern that we need to do everything we can to save money in order to give our employees raises this year. We need to do something to retain our own people here in the county.

Comm. Pennamon declared the Work Session closed at 7:02 p.m.

 

___________________________

Carl Pennamon, Chairman

 

___________________________

Sharon S. Robinson, Clerk

Called Meeting Minutes – February 12, 2018

Jasper County Board of Commissioners

February 12, 2018

Called Meeting Minutes

6:00 P.M.

Comm. Pennamon called the meeting to order at 6:00 p.m.

Commissioners Present: Chairman, Carl Pennamon, Bruce Henry, Don Jernigan. Craig Salmon was present via telephone,  and Doug Luke was absent.

Staff Present: Mike Benton, County Manager, Clerk, Sharon Robinson, and County Attorney, David Ozburn.

Pledge of Allegiance:

Invocation:

District 3, Don Jernigan

Agenda Approval:

Comm. Jernigan made motion approve the agenda as presented, Henry seconded; passed unanimously.

Commissioner’s Items:

Henry – Gave an update on the possibility of bringing a Boys and Girls Club to Jasper County; he attended a meeting back in December that was put on by Targie Folds with Family Connection. Last week he went and toured the BGC of Morgan County and Greene County.  Will be going to look at Newton County tomorrow as they are just starting up. In the future if anyone would like to join, they would be glad to have you.

Presentations/Delegations:

None

Regular Agenda:

New Business:

Service Delivery Strategy:

 

Comm. Pennamon noted Comm. Salmon is on the phone listening in.

 

Comm. Pennamon noted tonight we are just going over the services that are being provided; after tonight we will contact the Mayors of Monticello and Shady Dale to schedule a joint meeting.

 

Mr. Benton noted that the packet has the original 1998 Service Delivery Strategy included.

 

Commissioners reviewed the departmental sheets of the Service Delivery Strategy from 1998 noting the updates they felt needed to be made:

 

Animal Control – Jasper County only (no contracts to be implemented)

Code Enforcement/Building Inspection – we provide City Building Inspections. Need to separate these out one page for each.

Courts – Jasper County only; City no longer has Recorder Court.

Economic Development Service – Jasper County, City of Monticello need to add the Industrial Park.

Elections – Jasper County, City of Shady Dale does their own; City of Monticello contracts with County.

Emergency Medical Services – Jasper County

Fire Protection – Jasper County and City of Shady Dale; not Monticello

Hospital – Update tax mil

Indigent Defense –

Jail – County

Law Enforcement – County

Library – add City of Monticello

Mapping/Addresses – County, Shady Dale – needs work

Parks and Recreation – Shady Dale needs to be included

Planning and Zoning –  This one is correct

Public Works – This one is correct

Public Housing – Correct

Senior Citizens Services – correct, County Manager will do a little clean up

Solid Waste – needs update with Curbside in all areas

Social Services – add user fees

Tax Assessors – County

Sewerage Collection – Current

Water Supply and Distribution – needs updating

 

Commissioners agreed to have County Manager set up a joint meeting between the County and the 2 cities.

 

County Attorney Items:

Atty. Ozburn Cities and County will have to check their Land Use Plans as well, and they will need to be adopted.

County Manager Items:

None

Citizens Comments:

Mark Hughes – Service Delivery Supply – Water Distribution.

Executive Session:

None

Adjourn:

Comm. Henry made motion to adjourn at 6:36 p.m., Comm. Jernigan seconded; passed 3-0.

 

___________________________

Carl Pennamon, Chairman

 

___________________________

Sharon S. Robinson, Clerk

Regular Minutes – February 5, 2018

Jasper County Board of Commissioners
February 5, 2018
Regular Meeting Minutes
6:00 P.M.

Comm. Pennamon called the meeting to order at 6:00 p.m.

Commissioners Present: Chairman, Carl Pennamon, Vice-Chair, Bruce Henry, Don Jernigan, Craig Salmon and Doug Luke arrived at 6:02 p.m.

Staff Present: Mike Benton, County Manager, Finance Director, Rhonda Blissit, and County Attorney, David Ozburn.

Pledge of Allegiance:

Invocation:

District 3, Don Jernigan

Agenda Approval:

Comm. Jernigan made motion approve the agenda as presented, Comm. Henry seconded; passed unanimously.

Consent Agenda:

Minutes:

Comm. Henry made motion to approve the Minutes of January 4, 2018 Regular Meeting, Jernigan seconded; passed unanimously.

Comm. Salmon made motion to approve the Minutes of January 4, 2018 Regular Meeting, Henry seconded; passed unanimously.

Check Register:

Comm. Salmon made motion to approve the check register which included check #’s 52036-52206 for payment, Henry seconded; passed unanimously.

Public Hearing:

None

Commissioner’s Items:

Jernigan: – Been getting quite a few calls on Jackson Lake Road needs striping. Also has had requests for trash pickup on Jackson Lake Road. Would like County Manager to get with Departments Head as we go into budget season to find it in their hearts and minds to cut back on some of their wants in order to give our employees a pay raise that is tied to performance as well as cost of living.

Henry: King Plow Road off 83, there is a clogged culvert that is causing damage to the road. April 14th Jasper County FFA is holding a tractor pull, in the past we have allowed Mayor Champion to use the rubber tire tractor, he would like the board to approve that.

Comm. Henry made motion that we allow Mayor Champion to use the rubber tire tractor for the FFA Tractor Pull on April 14th and they will pick up and return the tractor, Jernigan seconded; passed unanimously.

Pennamon: Asked County Manager to extend a thanks to Captain Walker and the Community Service Workers that picked up trash along our county roads.

Salmon: Jackson Lake Road stripping as well.  Would like to look at a preventative maintenance plan.  Want to keep Palalto and Herd Creek Road in forefront where we have subdivision that you have to travel a dirt road to get to the subdivision. Palalto has a low point on one end. Also sent an email, he got a request on Turbo and Fields Roads getting in pretty bad shape again.

Luke: He finally remembered to bring evaluation forms for possible use that they use at his place of business.

Presentations/Delegations:

2017 CAFR Presentation – Mark Hardison, Clifton, Lipford, Hardison, & Parker:

Mr. Hardison presented the FY2017 Audit, noting the county has received a clean opinion. He also noted that the County has won the GFOA Certificate of Excellence for the 7th year.

Mr. Hardison reviewed the audit noting that as of June 30th 2017 the county had $5million dollars in the bank, $5.8 million assets, Liabilities were $1million sixty six thousand.

Mr. Hardison discussed Fund Balance, SPLOST, Landfill, and Curbside.

Comm. Salmon made motion to accept the FY2017 Audit as presented, Jernigan seconded; passed unanimously.

Four County Development Authority – Economic Update – Shane Short, Walton County:

Mr. Shane Short thanked the board for having him at their meeting and provided an Economic Update on Four County Development Authority.

Mr. Short gave update on the purchase and sale agreement on the Morning Hornet LLC, fortune 200 company.  They will have 5 phase development in Stanton Springs, they approved a bond resolution for $42 billion dollars.  The company is solely responsible for the bond. This is the largest ever in the state of Georgia.  The PILT (payment in lieu of taxes) is quite significant.

Comm. Luke questioned the tentative ground breaking time.

Mr. Short noted they expect the announcement sometime later this month.

Comm. Henry questioned how many acres they are purchasing.

Mr. Short noted a total of 416 acres and about 250 acres is owned by Joint Development Authority. The JDA will preliminarily collect about$15 million dollars on the sale of the property.  This sale of the property immediately eliminates the debt service on the property, once the deal is closed.

Mr. Short noted after this deal there is still about 600 acres of developable property.

Mr. Luke questioned the projection of jobs it will create.

Mr. Short noted approximately 50 full-time employees per building with starting salaries of about $60k.

Mr. Pennamon noted the debt service being eliminated will be a savings of about $70k for Jasper County.

Mr. Short added that the county will also begin receiving funds from the PILT.

Regular Agenda:

Appointments:

Appointment of Chairman:

Comm.  Salmon nominated Carl Pennamon for Chairman, Jernigan seconded; passed unanimously.

Appointment of Vice-Chairman:

Comm. Jernigan nominated Craig Salmon for Vice-Chairman, Luke seconded for discussion; passed unanimously.

Mr. Luke questioned if Mr. Salmon would be available.

Mr. Salmon noted he would.

Appointment of County Attorney:

Comm. Salmon nominated David Ozburn for County Attorney and any associates that he will need to rely on, Jernigan seconded; passed unanimously.

Appointment of County Clerk:

Comm. Jernigan nominated Sharon Robinson as County Clerk, Pennamon seconded; passed unanimously.

Old Business:

Senior Center Budget Amendment – Funding from Northeast Georgia Area Agency on Aging:

Ms. Norton noted she is asking the BOC to approve the one time Budget Increase for FY18 for $4,800 from the NEGA Area Agency on Aging. These funds must be fronted by the county and then will be reimbursed by the NEGA Area Agency on Aging, as approved by Director Peggy Jenkins.

Comm. Jernigan made motion to amend the Senior Center budget by $4,800; Henry seconded; passed unanimously.

911 Authority – Communications System Update and Request for Funding:

Ms. Betty Jump noted the update of phase 1 completed on the radios on December 18th. The 911 Board is requesting ½ of the Transcomm cost be funded from the Jasper County BOC Contingency.  This will leave the other half of the bill outstanding.

Mr. Benton noted that the work has been completed and reviewed potential funding sources. (See agenda packet). If there is still work to be done he is fine with paying half of the bill at this time.

Comm. Henry made motion to approve recommended funding source as outlined in the agenda packet totaling $35,228.99, Salmon seconded; passed unanimously.

Comm. Henry questioned if the department heads are aware that these funds will be used.

Mr. Benton noted yes.

Comm. Luke made motion to pay ½ of the $35,228.99 and then get a report back and pay the remaining balance, Jernigan seconded; passed unanimously.

New Business:

Judicial Alternatives of Georgia Probation Services Agreement for Magistrate Court:

Mr. Pennamon noted these are annual agreements that are to be renewed annually.

Atty. Ozburn noted he has reviewed the document

Comm. Salmon made motion to authorize the Chairman to sign the Probation Services Agreement between the Jasper County Magistrate Court and Judicial Alternatives of Georgia, Inc., Henry seconded; passed unanimously.

Judicial Alternatives of Georgia Probation Services Agreement for Superior Court:

Comm. Salmon made motion to authorize the Chairman to sign the Probation Services Agreement between the Jasper County Superior Court and Judicial Alternatives of Georgia, Inc., Jernigan seconded; passed unanimously.

Jasper County Health Department Building Repairs Update and Request for Funding:

Ms. Christa McMillian, Nurse Manager, Jasper County Health Department and Mr. Morris Hutchinson, Director of Developmental Special Projects for the North Central Health District both addressed the Board of the needs of the Jasper County Health Department, and to request an application for the 2019 CDBG Grant.

Comm. Salmon made motion to seek bids for mold remediation at Health Department, Jernigan seconded; passed unanimously.

Comm. Jernigan made motion to apply for CDBG grant funding in 2019 for the purpose of funding the renovation of Jasper County Health Department, Salmon seconded; passed unanimously.

Tub Grinding Storm Materials Bid Award:

Mr. Benton noted that staff received 4 bids for tub grinding material located at Jasper County C&D Landfill. 85% of the cost will be reimbursed by FEMA and the remainder charged to the Landfill budget.

Comm. Henry made motion to award the bid for Tub Grinding of Storm Materials to Landrum Environmental Grinding located in Stockbridge, GA in the amount of $15,496, Luke seconded; passed unanimously.

FY2019 Budget Calendar Review and Approval:

Mr. Pennamon noted we need to approve the FY2019 Budget Calendar.

Comm. Henry made motion to accept the FY2019 Budget Calendar as presented, Henry seconded; passed unanimously.

County Attorney Items:

None

County Manager Items:

Roads and Bridges:

Mr. Benton noted the County has received the 2018 LMIG fund in the amount of $546,259 so we do need to be thinking about the final road selection.

Working on identifying a Chip Seal Program for the year.

Communications:

Mr. Benton commended Comm. Salmon for initiating staff to upgrade our phone system to Voice over IP.  He would like to engage an independent person.

Comm. Henry made motion to ask County Manager to proceed with the investigation with what we need to improve our phone system, Salmon seconded; passed unanimously.

Legislative Update:

HB 446 and HB 751, our ACCG representatives support both bills as they pertain to 911.

HB533, ACCG is negotiating to take the teeth out the bill as it pertains to Broadband.

Planning:

Work Session scheduled on February 12th and 26th at 6:00 p.m.

Qualifying is March 5th – 9th.

Citizens Comments:

Rev. Jimmy Horton – Thanks, Recognition of Mr. Pennamon

Rev. Leroy Grant –

Executive Session:

Comm. Henry made motion to go into Executive Session at 8:15 p.m., Jernigan seconded; passed unanimously.

Comm. Salmon made motion to come out of Executive Session at 8:55 p.m., Jernigan seconded; passed unanimously.

 

 

 

 

Adjourn:

Comm. Jernigan made motion to adjourn at 8:56 p.m., Luke seconded; passed unanimously.

___________________________

Carl Pennamon, Chairman

 

___________________________

Sharon S. Robinson, Clerk

Regular Meeting Minutes – January 8, 2018

Jasper County Board of Commissioners
January 8, 2018
Regular Meeting Minutes
6:00 P.M.

Comm. Pennamon called the meeting to order at 6:00 p.m.

Commissioners Present: Chairman, Carl Pennamon, Vice-Chair, Bruce Henry, and Don Jernigan, Craig Salmon and Doug Luke were absent.

Staff Present: Mike Benton, County Manager, Clerk, Sharon Robinson, Finance Director, Rhonda Blissit, and County Attorney, David Ozburn.

Pledge of Allegiance:

Invocation:

District 2, Bruce Henry

Agenda Approval:

Comm. Jernigan made motion approve the agenda removing appointments until we have a larger representation of the board, Comm. Henry seconded; passed unanimously.

Consent Agenda:

Minutes:

Comm. Henry made motion to approve the Minutes of December 4, 2017 Regular Meeting, Jernigan seconded; passed unanimously.

Check Register:

Comm. Jernigan made motion to approve the check register which included check #’s 51687-52035 for payment, Henry seconded; passed unanimously.

Public Hearing:

Comm. Henry motion to go into public hearing at 6:06 p.m., Jernigan seconded; passed unanimously.

A public hearing is being held for adoption of the amended Continuing Certification of being a local issuing authority pursuant to the Georgia Erosion and Sedimentation Act of 1975.

Mr. Sealy noted each county has to adopt the updates to the Georgia Erosion and Sedimentation Control Act.

No one from the Public spoke for or against

Comm. Jernigan made motion to close the public hearing at 6:08 p.m.; passed unanimously.

Commissioner’s Items:

Henry: Go Dawgs!

Jernigan: – Asked for an update on the Employee Evaluation Process.

Mr. Benton noted the HR Director met with Department Heads in December and they have all been given a timeline of the process.  They are to start evaluations this week.

Pennamon: None

Presentations/Delegations:

None

Regular Agenda:

Appointments: – Removed

Old Business:

Adopt Annual Update of Impact Fees Capital Improvement Element – FY2017:

Mr. Pennamon noted we went over this with a public hearing, DCA approved it and now it is time to finally adopt it.

Comm. Henry made motion to adopt the Annual update to the Impact Fees Capital Improvement Element for FY2017 and authorize Chairman to sign resolution, Jernigan seconded; passed unanimously.

Adopt Annual Update of Short Term Work Program – FY2018-2022:

Mr. Pennamon noted this was also approved by DCA and needs final adoption.

Comm. Jernigan made motion to adopt Jasper County’s STWP 2018-2022 and authorize Chairman to sign the resolution, Henry seconded; passed unanimously.

Additional 2018 Comprehensive Plan Steering Committee Appointments:

Mr. Pennamon noted last month we adopted and appointed 18 members and now the City has turned in their requests for 2 additional members and the Board of Education would like 2 members appointed. So we will go from 2 on the city to 4 and 2 from the Board of Education. This will bring the total number to 22 appointments

Comm. Henry made motion to appoint 2 additional members from the City of Monticello and 2 members from the Jasper County Board of Education to the Jasper County Comprehensive Plan Steering Committee for a total of 22 appointments, Jernigan seconded; passed unanimously.

Comm. Pennamon noted the City appointees will be: Lathaydra Sands, Jenny Murphy, David Wease, and Larry Thurman.  The Board of Education appointees will be Bill Schilling, Erin Lynch or Dr. Mike Newton.

New Business:

Alcohol License Application – Hillsboro Station Market – Retail Sale of Beer:

Mr. Sealy noted we have application 2018-A-005 Hillsboro Station Market at 1750 Highway 11 S. Hillsboro, Ga the business is up and running, it is up to code now.

Comm. Henry made motion to approve application 2018-A-005 Hillsboro Station Market for sale of retail beer, Jernigan seconded; passed unanimously.

Adoption of Amendment to Georgia Erosion Control Act of 1975:

Comm. Jernigan made motion to adopt the Jasper County amendment to the Georgia Erosion, Sedimentation and Pollution Control Act, Henry seconded; passed unanimously.

2018 Fiscal Agent Designation – Family Connection:

Comm. Pennamon noted this is a routine grant where we act as the fiscal agent for Family Connection.

Comm. Henry made motion that Jasper County Board of Commissioners continue to serve as the Fiscal Agent for Jasper County Family Connection that allows the Finance Director to sign as the Fiscal Agent, Jernigan seconded; passed unanimously.

Request to Increase Budget by $4,000 for the What a Waste Grant:

Ms. Tracy Norton noted that the Senior Center is asking the Board of Commissioners to approve a one-time budget increase for FY18 of $4,000 for the What a Waste Grant. The funds must be fronted by the county and then will be reimbursed by the NEGAAA.

Comm. Jernigan made motion to approve the budget increase of $4,000 for the What a Waste Grant to be reimbursed by NEGAAA, Henry seconded; passed unanimously.

2018 Holidays:

Comm. Pennamon noted staff has presented the Proposed Holidays for 2018 as follows:

Martin Luther King Day Monday, January 15, 2018

President’s Day, Monday, February 19, 2018
Good Friday, Friday, March 30, 2018
Memorial Day Monday, May 28, 2018
Independence Day Wednesday, July 4, 2018
Labor Day Monday, September 3, 2018
Columbus Day Monday, October 8, 2018

Veterans Day Monday, November 12, 2018
Thanksgiving Day Thursday, November 22, 2018
Day after Thanksgiving Friday, November 23, 2018
Christmas Eve Monday, December 24, 2018
Christmas Day Tuesday, December 25, 2018

New Year’s Day Tuesday, January 1, 2019
Comm. Henry made motion to approve the list of 2018 holidays as presented, Jernigan seconded; passed unanimously.

2018 Meeting Dates:

Comm. Pennamon noted the 2018 Tentative Meeting dates as follows:

Monday, January 8th

Monday, February 5th

Monday, March 5th

Monday, April 2nd

Monday, May 7th

Monday, June 4th

Monday, July 2nd    

Monday, August 6th

Monday, September 10th

Monday, October 1st

Monday, November 5th

Monday, December 3rd

Monday, January 7, 2019

 

Comm. Jernigan made motion to approve the tentative 2018 meeting dates, Henry seconded; passed unanimously.

Set Qualifying Fees for 2018 Elections:

Comm. Pennamon noted there is only the primary and general elections for 2018.

Comm. Jernigan made motion to approve the Qualifying fee schedule and resolution for advertisement and it be included in the minutes, Henry seconded; passed unanimously.

Adopt Language Access Plan (LAP) for CDBG Grant:

Mr. Benton noted that Jasper County was awarded a CDBG grant for the addition and remodeling of the Jasper County Senior Center. The CDBG grant is funded from the U.S. Housing and Urban Development Agency thru the Georgia Department of Community Affairs.

The Housing and Urban Development Agency requires grant recipients to comply with all Federal rules and regulations regarding limited English speaking persons. The plan will enable Jasper County to be in compliance with HUD.

 

Comm. Jernigan made motion to adopt Jasper County’s Language Access Plan for Limited Speaking Persons, Henry seconded; passed unanimously.

County Attorney Items:

None

County Manager Items:

Thanked the Board for providing turkeys for all the employees and volunteers.

Surveying has begun at the Peninsula at Jackson Lake.

Citizens Comments:

Ken McMichael – Water

Elvis Singleton – Community Needs.

Executive Session:

None.

Adjourn:

Comm. Jernigan made motion to adjourn at 6:40 p.m., Henry seconded; passed unanimously.

___________________________

Carl Pennamon, Chairman

___________________________

Sharon S. Robinson, Clerk

Called Meeting Minutes – January 4, 2018

Jasper County Board of Commissioners
January 4, 2018
Called Meeting Minutes
6:00 P.M.

Comm. Pennamon called the meeting to order at 6:00 p.m.

Commissioners Present: Chairman, Carl Pennamon, Vice-Chairman, Bruce Henry, Don Jernigan, Craig Salmon, and Doug Luke.

Staff Present: Mike Benton, County Manager, Clerk, Sharon Robinson,  and County Attorney, David Ozburn.

Pledge of Allegiance:

Invocation:

District 1, Carl Pennamon

Agenda Approval:

Comm. Salmon made motion approve the agenda as presented, Jernigan seconded; passed unanimously.

Commissioner’s Items:

None

Presentations/Delegations:

None

Regular Agenda:

New Business:

None

Old Business:

None

 

County Attorney Items:

None

County Manager Items:

None

Citizens Comments:

None

Executive Session:

Comm. Jernigan made motion to go into Executive Session at 6:05 p.m., Luke seconded; passed unanimously.

Comm. Henry made motion to come out of Executive Session at 7:30 p.m., Jernigan seconded; passed 4-0. Comm. Salmon had to leave at 6:45 p.m.

Adjourn:

Comm. Jernigan made motion to adjourn at 7:31 p.m., Comm. Henry seconded; passed 4-0.

 

___________________________

Carl Pennamon, Chairman

 

___________________________

Sharon S. Robinson, Clerk

Regular Meeting Minutes – December 4, 2017

Jasper County Board of Commissioners
December 4, 2017
Regular Meeting Minutes
6:00 P.M.

Comm. Pennamon called the meeting to order at 6:00 p.m.

Commissioners Present: Chairman, Carl Pennamon, Vice-Chairman, Bruce Henry, Don Jernigan, Craig Salmon, and Doug Luke.

Staff Present: Mike Benton, County Manager, Clerk, Sharon Robinson, Finance Director, Rhonda Blissit, and Hillary Edgar sitting in for County Attorney David Ozburn. Also, Shane Sealy, Planning and Zoning Director, Tracy Norton, Senior Center Director, and Pam Mayer, Chamber Director.

Pledge of Allegiance:

Invocation:

District 2, Bruce Henry

Agenda Approval:

Comm. Salmon made motion to approve the agenda moving Item #6 under New Business up, Comm. Henry seconded; passed unanimously.

Consent Agenda:

Minutes:

Comm. Henry made motion to approve the Minutes of Regular Meeting of November 6, 2017; Comm. Jernigan seconded; passed unanimously.  

 

Check Register:

Comm. Salmon made motion to approve the check register which included check #’s 051307 – 051686, Comm. Luke seconded; passed unanimously.

Commissioner’s Items:

Jernigan:  None

Henry:   None

Salmon:  None

Luke: None

Pennamon:  January Meeting, need to move from Jan. 1st to Jan. 8th, suggest to set the January 2019 meeting when we set meeting calendar next month.

Presentations/Delegations:

None

New Business Item 6 (moved):

Alcohol Application/License Renewals – Planning and Zoning:

Shane Sealy noted that there are 7 renewals and 1 new application; noted background checks have been done.

Comm. Henry noted on Hillsboro Station he feels we should bring it back once the building is up to Code.

Comm. Jernigan noted he is on the Board at Turtle Cove and will recuse himself from voting on that renewal.

Commissioners voted on the Applications as follows:

  • 2018-A-001 – Convenience Stores, Inc dba Larry’s 4-Way Retail Sales of Beer and Wine-Renewal –Comm. Salmon made motion to approve, Jernigan seconded; passed unanimously.
  • 2018-A-002 – Lakeview Marina Retail Sale of Beer and Wine-Renewal – Comm. Jernigan made motion to approve, Henry seconded; passed unanimously.
  • 2018-A-003 – Lakeview Restaurant Pouring of Distilled Spirits, beer and wine-Renewal – Comm. Jernigan made motion to approve, Luke seconded; passed unanimously.
  • 2018-A-004 – Tyson’s Country Store Retail Sale of Beer and Wine-Renewal – Comm. Henry made motion to approve, Salmon seconded; passed unanimously.
  • 2018-A-005 – Hillsboro Station Market-Retail Sale of beer New Application – Comm. Salmon made motion to table until building is up to code, Henry seconded; passed unanimously.
  • 2018-A-006 – Turtle Cove POA Pouring of Distilled Spirits, Beer and Wine-Renewal – Comm. Salmon made motion to approve, Henry seconded; Salmon, Pennamon, Luke and Henry vote yes, Jernigan recused; passed 4-0.
  • 2018-A-007 – Sac-O –Suds Retail Sales of Beer and Wine-Renewal – Comm. Luke made motion to approve, Salmon seconded; passed unanimously.
  • 2018-A-008 – Frank’s Restaurant Pouring License for Distilled Spirits, Beer and Wine-Renewal – Comm. Salmon made motion to approve, Jernigan seconded; passed unanimously.

 

Regular Agenda:

Old Business:

2018 Comprehensive Plan Update Steering Committee Appointments:

Mr. Benton noted our Comprehensive Plan update is due October 31, 2018. A Steering Committee needs to be put together. NEGRC is suggesting a committee of 12-14 people. Mr. Benton noted individuals that have requested to serve include; Ken McMichael, Mary Patrick, Tracy Norton, and Pam Mayer. Individuals that were recommended include; Andrew Boyd, Bud Cowan, Ross Hays, Adam McGinnis, Gerald Stunkel, and Sue Patterson.

Comm. Pennamon asked for recommendation from Board of Commissioners to serve.

Comm. Salmon recommended Commissioner Henry.

Comm. Henry noted he would be glad to serve.

Mr. Benton noted 12 to 14 persons is not a hard number, it is just a guide.

Comm. Pennamon noted he would be willing to sit on committee.

Mr. Benton recommends County Manager and Planning and Zoning Director as staff members.

Comm. Pennamon suggested only allow the City 1 elected person and 1 staff person.

Comm. Jernigan made motion to appoint list of people below to the 2018 Steering Committee, Comm. Salmon seconded; passed unanimously

Bruce Henry

Mike Benton

Shane Sealy

Ken McMichael

Mary Patrick

Tracy Norton

Andrew Boyd

Bud Cowan

Ross Hays

Adam McGinnis

Gerald Stunkel

Pam Mayer

Sue Patterson

David Dyer

2 from City of Monticello

2 from City of Shady Dale

 

Comm. Salmon made note that Ross Hays is his nephew by marriage.

EMS Billing and Collections Bid Proposals:

Mr. Benton noted currently the billing is done by a single employee; the process is a much regulated function and there are a lot of laws that change yearly; therefore many counties contract out the business side of EMS.

 Chris Finch noted there are a lot of different things to consider; currently we do report to 3 different locations. By outsourcing billing, we can mainstream this process.  We got bids from 7 companies and narrowed it down to 3 that are best suited for us; he recommends awarding bid to Emergency Billing Services.

Mr. Benton noted the recommendation is to enter into a 1-year agreement.

Comm. Pennamon questioned the timeframe it will take to be implemented.

Chief Finch noted there is a 4 to 6-month transition period.

Comm. Pennamon suggested change over process be completed by April 1, 2018.

Comm. Luke clarified we will we track the difference through Finance or EMS Billing person.

Comm. Pennamon expressed concern if the billing persons job duties will be increased.

Mr. Benton noted the job description is being re-written.

Comm. Salmon made motion based on Chief Finch’s recommendation to authorize Chairman to enter into a one-year agreement with Emergency Billing, Commerce, GA for EMS Billing and Collection services subject to attorney review of contract with a projected start date of April 1, 2018; Comm. Jernigan seconded; Salmon, Henry, Luke, and Jernigan vote yes; Pennamon vote no; motion passed 4 to 1.

Comm. Salmon clarified this is the billing and collection side, not operations.

 

2018 GDOT LMIG Application Submittal:

Mr. Benton noted 2018 LMIG application is nearing submittal deadline. He reviewed the 2016 and 2017 LMIG projects. He noted we need a decision on 2018 project tonight.

Comm. Pennamon noted that we will get the same amount of money regardless, so we can submit a project with the option to change.

Mr. Benton noted the 2018 GDOT LMIG amount to Jasper County is $546,259; the county’s 30% match is $163,877. We will have the option to change the project.

Comm. Luke made motion to approve 2018 LMIG Application for 2.5 miles full depth reclamation of Post Road; beginning North of Bowden Road proceeding 2.5 miles to Smith Brock Road, Henry seconded; passed unanimously.

New Business:

Jasper County Water and Sewer Authority Board Appointments:

Mr. Benton noted Jasper County Water and Sewer Authority has four vacancies; staff advertised and received interest from Eileen Ott, Joseph Hinton, and Bobby Sutton.

Mr. Benton also noted the current board members; Bill Whitten, Elvis Singleton, Ken McMichael and Mary Alice Carter also need re-appointment.

Ms. Robinson noted that Ms. Ott apologizes for not being able to be here her husband had an appointment.

Comm. Salmon noted that their terms are staggered 3 years not 5 as stated in the agenda item. He also feels the City should have representation.

Staff was asked to look at who is filling what terms and report back.

Comm. Luke made motion to re-appoint Bill Whitten, Elvis Singleton, Ken McMichael and Mary Alice Carter, Henry seconded; passed unanimously.

Comm. Luke made motion to appoint Eileen Ott, Joseph Hinton, and Bobby Sutton; Clerk to look at staggered terms and report back, Henry seconded; passed unanimously.

Comm. Pennamon noted that Comm. Salmon will get with the City to see if they want to appoint someone.

 

Ocmulgee Judicial Circuit Adult Treatment Court Collaborative Advisory Board Appointment:

Mr. Pennamon noted that he was contacted by Judge Trammell and asked if the Board of Commissioners would appoint Ms. Norma J. Trammell to this board.  To the best of his knowledge there is no relation. Ms. Norma J. Trammell was here earlier and had to leave.

Comm. Salmon made motion to appoint Norma J. Trammell to the Ocmulgee Judicial Circuit Adult Treatment Court Collaborative Advisory Board, Henry seconded; passed unanimously.

Mandatory Firefighters Cancer and Long Term Disability Insurance Coverage Proposals:

Chief Finch noted the State of Georgia passed HB146 that requires organized Fire Departments to purchase and maintain certain insurance coverage for eligible firefighters with an effective date of January 1, 2018. Jasper County Fire Rescue received 2 quotes with ACCG being the lowest and is who he recommends.

 

Comm. Henry made motion to approve ACCG-IRMA to provide insurance coverage in the amount of $7,905 annual premium for Jasper County Fire Rescue and authorize chairman to sign resolution, Salmon seconded; passed unanimously.

 

Mr. Benton noted there is money in the Fire Rescue budget to fund this.

 

Fire Rescue Self Contained Breathing Apparatus Procurement:

Chief Finch noted Jasper County Fire Rescue is in need of replacing al Self Contained Breathing Apparatus used by the department due to poor condition, age, expirations and current compliance issues. All the bottles that attach will expire in February and March 2018.

Chief Finch noted he recommends purchasing from Municipal Emergency Services 46 packs, 46 masks and 92 bottles for a cost of $336,366.72 with a 10-year warranty.

Comm. Henry questioned how we can prevent them missing in the future.

Chief Finch noted we are working on an accountability checklist.

Comm. Pennamon clarified that 46 was what was needed.

Chief Finch noted yes, 7 per station

Comm. Jernigan questioned if we need all 46 at one time.

Chief Finch explained we have to have a certain amount of equipment to comply with state regulations.

Comm. Pennamon expressed concern on how we would pay for the equipment.

Chief Finch noted that the Ambulance we bought last year with contingency money, is showing on his Capital Outlay line item for this year due to the timing of it.

Ms. Blissit noted we can assign the ambulance to 2017 fund balance.

Comm. Henry questioned what is included in a pack.

Chief Finch showed Commissioners one of the SCBA packs and a bottle.

Mr. Benton noted that BB&T does finance the packs and we are looking at 84 months at 2.80%, monthly payment of $6,014 and annual amount of $72,171.

Mr. Benton further noted one of the items that needs to be handled is the ambulance. If we do this, his current budget can pay for the financing and the insurance we just approved.

Comm. Salmon made motion to assign the recent ambulance purchase to 2017 Capital Outlay and approve the purchase of the 46 SCBA’s and equipment and the Board will determine financing going forward, Luke seconded; passed unanimously.

FY2017 Final Budget Amendments – To Finalize Audit:

Ms. Blissit reviewed the final FY2017 Budget Amendments.

 

Commissioners approved the budget amendments as follows:

 

Budget Amendment #1 – Comm. Salmon made motion to approve, Jernigan seconded; passed unanimously.

Budget Amendment #2 – Comm. Henry made motion to approve, Salmon seconded; passed unanimously.

Budget Amendment #3 – Comm. Jernigan made motion to approve, Salmon seconded; passed unanimously.

Budget Amendment #4 – Comm. Henry made motion to approve, Salmon seconded; passed unanimously.

Budget Amendment #5 – Comm. Jernigan made motion to approve, Henry seconded; passed unanimously.

Budget Amendment #6 – Comm. Luke made motion to approve, Jernigan seconded; passed unanimously.

Budget Amendment #7 – Comm. Henry made motion to approve, Salmon seconded; passed unanimously.

Budget Amendment #8 – Comm. Luke made motion to approve, Henry seconded; passed unanimously.

Budget Amendment #9 – Comm. Salmon made motion to approve, Henry seconded; passed unanimously.

Budget Amendment #10 – Comm. Jernigan made motion to approve, Henry seconded; passed unanimously.

Budget Amendment #11 – Comm. Luke made motion to approve, Salmon seconded; passed unanimously.

 

(A copy of these Budget Amendments will be attached and made a part of the official minutes).

 

County Attorney Items:

None

County Manager Items:

Mr. Benton noted he would like to bid a Tub Grinder for storm debris; will be reimbursed by FEMA through GEMA

Comm. Henry questioned if the plan is to grind and put in Landfill.

Mr. Benton noted EPD says we can use as cover for Cell 5.

Mr. Benton noted he is meeting with Public Works Director in the morning to identify bridgework.  Also Keldrick Collins with DOT is scheduled to come Wednesday at 9:30 a.m.; Comm. Salmon requested him to come about a new sign at Recreation Department.

Mr. Benton noted there will need to be Work Sessions and Called Meetings in January on Public Works 2012 SPLOST.

Mr. Benton reminded the Board that the employee Christmas Dinner is December 14th and encouraged Commissioners to attend.

Comm. Pennamon noted the board would like to provide all employees with a ham or turkey.

Comm. Salmon made motion to authorize County Manager to purchase turkeys for all full-time, part-time, and volunteer employees not to exceed $4,000, Jernigan seconded; passed unanimously.

Citizen Comments:

Ken McMichael – JCWSA Policy Statement

Executive Session:  

None

Adjourn:

Comm. Salmon made motion to adjourn at 8:15 p.m., Comm. Henry seconded; passed unanimously.

 

___________________________

Carl Pennamon, Chairman

 

___________________________

Sharon S. Robinson, Clerk

Regular Meeting Minutes – November 6, 2017

Jasper County Board of Commissioners
November 6, 2017
Regular Meeting Minutes
6:00 P.M.

Comm. Pennamon called the meeting to order at 6:00 p.m.

Commissioners Present: Chairman, Carl Pennamon, Vice-Chairman, Bruce Henry, Don Jernigan, and Craig Salmon. Doug Luke arrived at 6:12 p.m.

Staff Present: Mike Benton, County Manager, Clerk, Sharon Robinson, Finance Director, Rhonda Blissit, and County Attorney, David Ozburn.

Pledge of Allegiance:

Invocation:

District 1, Carl Pennamon

Agenda Approval:

Comm. Jernigan made motion to approve the agenda as presented, Comm. Henry seconded; passed unanimously.

Consent Agenda:

Minutes:

Comm. Salmon made motion to approve the Minutes of Regular Meeting of October 2, 2017 and Called Meeting of October 23, 2017; Comm. Henry seconded; passed unanimously.  

 

Check Register:

Comm. Salmon made motion to approve the check register which included check #’s 050984 – 051306, Comm. Jernigan seconded; passed unanimously.

Public Hearing:

Comm. Salmon made motion to open the Public Hearing regarding the request for installation of Speed Bumps to be placed on Lakeshore Drive located off of State Route 212 at 6:03 p.m.; Comm. Jernigan seconded; passed unanimously.

Ms. Cathy Benson presented her request for installation of speed bumps on Lakeshore Drive. 79 homes, 4 homes cornered on Lakeshore, for total of 83 homes. 85% have voted yes for speed bumps, 10 no’s,

No one spoke against.

Comm. Salmon made motion to close the Public Hearing at 6:08 p.m., Comm. Henry seconded; passed unanimously.

Comm. Jernigan made motion to open the Public Hearing for the Department of Community Affairs (DCA) Capital Improvements Element (CIE) of the Development Impact Fee Compliance Requirement and the Short- Term Work Program Component of the County Comprehensive Plan for FY2017 at 6:11 p.m., Comm. Henry seconded; passed unanimously.

Charles Forsythe noted he does not feel the numbers have validity.

Comm. Salmon made motion to close the Public Hearing at 6:14 p.m., Comm. Henry seconded; passed unanimously.

Commissioner’s Items:

Jernigan:  Requested update on Insurance for storm damages and clean-up on roads.

Mr. Benton noted we have not received final on the damage to the courthouse.

Henry:   He is glad to see people at the meeting, invited them to come all the time.

Salmon:  Recreation dept. sign, like to see it put up quickly. Trees and limbs on Palalto; future acquisition of property off Liberty Church will get with County Manager later on the property and other issues.

Luke: None

Pennamon:  He has been contacted in regards to we need to appoint someone to the regional mental health board, he would like staff to advertise for volunteers to serve.

Presentations/Delegations:

Proclamation – Celebrating the Heritage:

Ms. Robinson read the Proclamation declaring the day of December 2, 2017 as Celebrating the Heritage: The Jasper County Training School Educator Legacy Day.

Comm. Jernigan made motion to approve the proclamation for signature, Salmon seconded; passed unanimously.

Proclamation – St. James AME Church celebrating 150 years:

Ms. Robinson read the Proclamation into the minutes commending St. James AME Church for its 150 years of service to Jasper County community.

Comm. Luke made motion to approve the proclamation for signature, Henry seconded; passed unanimously.

Regular Agenda:

 

Old Business:

Request to purchase ADA Compliant Van with Wheelchair Lift – Senior Center:

Tracy Norton noted the center has never been able to serve Senior Citizens in wheelchairs or on walkers; they are requesting a replacement van. The one they use now has 195K miles.

Comm. Pennamon reminded the board that they had asked staff to look at financing options.

Mr. Benton noted at one time we were talking about using unused contingency balance from FY2017; the unused contingency is $170,787 as we didn’t use much contingency last year.

Comm. Jernigan questioned what Ms. Norton plans to do with the other vans.

Ms. Norton noted the plan was to get wheelchair accessible and apply for 5311 grant funds next year; hopefully the van with 165K miles will hold up.

Mr. Benton noted we can use our current contingency of $150,000 or out of fund balance.

Comm. Henry made motion to approve $52,784.92 out of contingency for a Star Trans Senator II Shuttle Bus 12 passengers with 2 wheelchairs (or 14 Passengers with No Wheelchairs) as specified in attachment purchased by State Contract (to save $6,300) Contract #48400-140-DOT0000426-0001.

Salmon seconded; passed unanimously.

Request to Increase Budget for Janitorial Services for Senior Center:

Ms. Norton noted the program that paid for her 2 janitors was cut. She is in need of janitorial services at 2 hours a day/10 hour a week for $75 a week for 52 weeks for an annual amount of $3,900.

 

Comm. Salmon questioned if this will this be a contract.

 

Atty. Ozburn noted it is an independent contractor.

 

Comm. Pennamon noted at last meeting we asked County Attorney

Mr. Benton noted that he feels it would be better to charge it to Govt. buildings budget building maintenance line item and watch the line item for the remainder of this year.

 

Comm. Jernigan made motion to authorize Chairman to sign contract for Senior Center Janitorial Services in the amount of $3,900 annually and to post it to Government Buildings budget under the line item building maintenance, Comm. Salmon seconded; passed unanimously.

 

Request to purchase New Shuttle Van for County Extension:

Kasey Reid noted at the October 2nd meeting she presented the specs and information for the Star Trans 15 passenger shuttle bus in the amount of $49,892.92. Ms. Reid gave a recap of the problems with the current van.

Ms. Reid gave a rundown of how often the van is used to transport children.

Comm. Salmon made a motion to purchase the Star Trans 15 passenger shuttle bus as presented at a cost of $49,892.92 to come out of contingency, Comm. Jernigan seconded; passed unanimously.

Comm. Salmon clarified that if 4-H had a need for an ADA Compliant van the Senior Center would be willing to share.

Ms. Norton noted yes, dependent on if it is being used.

Comm. Pennamon noted concern with the lettering on the vans, he would like it to say Jasper County.

Financial Policy Review:

Ms. Blissit noted that the Finance Staff request the Financial policy which addresses the accounting, auditing, financial reporting, debt management, and fund balance be approved.

Comm. Henry noted concern page 7 third paragraph and fund balance not below 45% of general fund budget.

Ms. Blissit noted we are there now.

Comm. Salmon made motion to approve the Financial Policy as presented; Comm. Jernigan seconded; passed unanimously.

Comm. Henry expressed concern with the 45% may not be catastrophic, may just be a definite need.

New Business:

Comprehensive Plan Steering:

Mr. Benton noted the county needs to appoint a Steering Committee made up of a diverse group representing all of Jasper County.  

 

Commissioners agreed to advertise for volunteers to serve on the Steering Committee and appoint them at the December Regular Meeting.

 

Request for speed bumps:

Comm. Salmon noted we need to make sure speed bumps are rated for the correct mile per hour.

Comm. Salmon made motion based upon petition of the citizens of that community, that speed bumps be installed on Lakeshore Drive based upon specs and criteria developed with Public Works and County Manager accordingly, Comm. Jernigan seconded; passed unanimously.

Commissioners agreed to have them be done one at a time for a trial period.

2018 LMIG Application:

Comm. Pennamon noted we have discussed previously to use LMIG for Post Road and Goolsby Road because those are the 2 roads the board decided years ago to complete before we venture off into something else. He feels Goolsby Road is still holding up; the front portion from Hwy. 11 is breaking up and we need to look at another method of paving it.

 

Comm. Jernigan noted Pintail off Jackson Lake Road is in bad shape; need .10th of mile done, can it be added to the project list.

 

Comm. Luke noted he would like us to start thinking outside box, would like us to consider taking LMIG money and do triple surface contracting. He would like us to get some pricing.

 

Commissioners discussed the possibility of a Called Meeting to select roads.

 

Mr. Benton clarified he needs to get rough quotes, not bids.

 

Linda Brittnall of 130 Doe Lane Road near Bear Creek Marina, noted the need to have some attention shown to her road as well as Stag Run and Bobcat.

 

Approve FY2017 Capital Improvements Element Report and Authorize Submittal:

Mr. Benton noted Jasper County has prepared an annual update to the Capital Improvements Element for FY 2017 in accordance with the Development Impact Fee Compliance Requirements established by the Georgia Department of Community Affairs.

 

Mr. Benton noted the comprehensive plan steering committee will review everything.

Comm. Jernigan made motion to authorize Annual CIE Improvements for FY2017 be submitted to Northeast Georgia Regional Commission for review and then be submitted to DCA, Salmon seconded; passed unanimously.

Approve FY2018-2022 Short Term Work Program:

Mr. Benton noted a Short Term Work Plan covering the period FY 2018 – 2022 has been prepared in accordance with the Minimum Standards and Procedures for Local Comprehensive Planning established by the Georgia Planning act of 1989.

 

Comm. Henry made motion to authorize the Short-Term Work Program FY2018-2022 be submitted to Northeast Georgia Regional Commission for review and then be submitted to DCA, Comm. Luke seconded; passed unanimously.

Bank Accounts for Senior Center:

Ms. Blissit noted Finance requests to open 2 new bank accounts used specifically for the Senior Center Capital Project Fund

Ms. Blissit noted Bank Account 1-The Department of Community Affairs requires a non-interest bearing bank account be established to receive the drawdown of funds from the CDBG Award.  This bank account will be utilized to pay vendor invoices approved and administered by Allen-Smith. Bank Account 2-Our CDBG administrators, Allen-Smith, recommend to establish a second bank account, which will be utilized as a local funding bank account to pay expenditures not paid by the grant, such as any administration and engineering costs.

 

Comm. Jernigan made motion to Authorize Chairman to sign the Hamilton State Bank new account agreements, Comm. Salmon seconded; passed unanimously.

Comm. Luke clarified before any draws are made they will come through Finance.

Ms. Blissit noted yes.

4th Quarter FY2017 Financial Review:

Ms. Blissit reviewed the 4th Quartet FY2017 Financial Review. (A copy of this report is attached and made a part of the official minutes).

1st Quarter FY2018 Financial Review:

Ms. Blissit reviewed the 1st Quartet FY2018 Financial Review. (A copy of this report is attached and made a part of the official minutes).

County Attorney Items:

Atty. Ozburn noted he will need an Executive session for potential litigation, employment reviews

County Manager Items:

Mr. Benton noted Blount Construction started on Post Road today,

No Thru truck signs have been installed in conjunction with Sheriff Dept. and Public Works on Jackson Lake Road off Hwy. 16, Jackson Lake Road off Hwy 212, Bethel Church Road, and Clay Road. Will petition GDOT to look at the truck route signage that needs to be replaced or enhanced.

Curbside cart audit lined up to take place in next couple weeks.

Final vote for SPLOST is tomorrow.

Citizen Comments:

Pat Tria – SPLOST

Jan Hart and Charles Hart – Senior Center.

Charles Forsythe – Triple surface treatment

Executive Session:  

Comm. Luke made motion to go into Executive Session at 7:52 p.m. to discuss personnel and litigation, Comm. Jernigan seconded; passed unanimously.

Comm. Salmon made motion to come out of Executive Session at 8:20 p.m., Comm. Jernigan seconded; passed unanimously.

Adjourn:

Comm. Salmon made motion to adjourn at 8:20 p.m., Comm. Jernigan seconded; passed unanimously.

 

___________________________

Carl Pennamon, Chairman

 

___________________________

Sharon S. Robinson, Clerk