Public Hearing Minutes – June 25, 2018 – 6pm

           Jasper County Board of Commissioners

June 25, 2018

Public Hearing Minutes

6:00 P.M.

 

Comm. Pennamon called the Public Hearing to order at 6:00 p.m.

Commissioners Present: Chairman, Carl Pennamon, Vice-Chairman, Craig Salmon, Don Jernigan, and Bruce Henry. Doug Luke was absent.

Staff Present: County Manager, Mike Benton, Clerk, Sharon Robinson, and Finance Director, Dennis Pate.

Sheriff Donnie Pope gave the invocation.

Comm. Pennamon reviewed the consolidated budget by department. Total budget of $10,429,900.  Proposed millage rate of 15.904 at rollback rate which will bring in projected revenues of $10,168,254 for a deficit of $261,646 that will come from fund balance.

Comm. Pennamon noted the hospital millage will be 0.884 at the rollback rate.

Comm. Pennamon opened the floor for anyone speaking for or against the budget:

No one spoke for or against the budget.

Mr. Benton noted a Called Meeting scheduled for Thursday, June 28th to set millage and adopt budget.

Comm. Pennamon declared the Public Hearing closed at 6:07 p.m.

__________________________

Carl Pennamon, Chairman

 

___________________________

Sharon Robinson, Clerk

Public Hearing Minutes – June 21, 2018 – 6pm

     Jasper County Board of Commissioners

June 21, 2018

Public Hearing Minutes

6:00 P.M.

Comm. Pennamon called the Public Hearing to order at 6:00 p.m.

Commissioners Present: Chairman, Carl Pennamon, Vice-Chairman, Craig Salmon, Don Jernigan, and Bruce Henry. Doug Luke was absent.

Staff Present: County Manager, Mike Benton, Clerk, Sharon Robinson, and Finance Director, Dennis Pate.

Comm. Pennamon reviewed the consolidated budget by department. Total budget of $10,429,900.  Proposed millage rate of 15.904 at rollback rate which will bring in projected revenues of $10,168,254 for a deficit of $261,646 that will come from fund balance.

Comm. Pennamon opened the floor for anyone speaking for or against the budget:

Charles Forsythe noted he objects to the meeting based on the fact that the meeting was not properly advertised according to the law; failed to advertise on June 14th.

Comm. Salmon requested County Manager to check into Mr. Forsythe’s comments.

Mr. Benton noted he will confirm we are legal.

Comm. Pennamon noted the hospital millage will be 0.884 at the rollback rate.

Comm. Pennamon declared the Public Hearing closed at 6:09 p.m.

__________________________

Carl Pennamon, Chairman

 

___________________________

Sharon Robinson, Clerk

Public Hearing Minutes – June 21, 2018 – 10am

           Jasper County Board of Commissioners

June 21, 2018

Public Hearing Minutes

10:00 A.M.

 

Comm. Pennamon called the Public Hearing to order at 10:00 a.m.

Commissioners Present: Chairman, Carl Pennamon, Vice-Chairman, Craig Salmon, Don Jernigan, and Bruce Henry. Doug Luke was absent.

Staff Present: County Manager, Mike Benton, Clerk, Sharon Robinson, and Finance Director, Dennis Pate.

Comm. Pennamon reviewed the consolidated budget by department. Total budget of $10,429,900.  Millage rate of 15.904 at rollback rate which will bring in revenues of $10,168,254 for a deficit of $261,646 that will come from fund balance to make the budget whole.

Comm. Pennamon opened the floor for anyone speaking for or against the budget:

No one spoke for or against the budget.

Mr. Benton noted the Hospital was approved at .884 at the rollback rate

Jan Gaston from the Hospital was the only person in the audience.  She thanked the Board of Commissioners for funding the Hospital and noted that Commissioner Pennamon deserves all the credit for that as it was his idea years ago.

Comm. Pennamon declared the Public Hearing closed at 10:08 a.m.

__________________________

Carl Pennamon, Chairman

 

___________________________

Sharon Robinson, Clerk

Called Meeting Minutes – June 18, 2018

Jasper County Board of Commissioners
June 18, 2018
Called Meeting Minutes
6:00 P.M.

Comm. Pennamon called the meeting to order at 6:00 p.m.
Commissioners Present: Chairman, Carl Pennamon, Vice-Chairman, Craig Salmon, Bruce Henry, Don Jernigan, and Doug Luke.
Staff Present: Mike Benton, County Manager, Clerk, Sharon Robinson, Finance Director, Dennis Pate, and County Attorney, David Ozburn.
Pledge of Allegiance:
Invocation:
District 5 – Doug Luke
Agenda Approval:
Comm. Jernigan made motion approve the agenda as presented, Henry seconded; passed unanimously.
Commissioner’s Items:
Luke – List of Mandatory Increases complete.
Henry – None
Jernigan – None
Salmon – None
Pennnamon – Senior Center and Extension Service vans are parked out front for photo.
Presentations/Delegations:
None
Regular Agenda:

Old Business:
Approve Employee Health Insurance Program:
Mr. Kelly Fox reviewed spreadsheet with Commissioners. (A copy will be attached and made a part of the official minutes).
Mr. Fox noted the underwriting has been completed and the partially funded program with Cigna. Total annual increase with keeping employee deductions as they are would be $269,519.84 annually. They did negotiate that Cigna would allow for deductible carry-over credit so anyone that has met their deductible will roll into this plan.
Mr. Fox noted he recommends we move back to Companion for dental and life.
Mr. Fox reviewed deduction options for employees with Commissioners.
Mr. Fox noted the partially self-funded format will help us to be a little more consistent with our renewals as well.
Comm. Jernigan made motion to go with ABA/Cigna for coverage and Option 2 under the percentage cost sharing options, Luke seconded; Jernigan, Luke, Pennamon, Salmon vote yes; Henry opposed; passed 4 to 1.
Comm. Henry expressed concern with the amount of increased deductions for employees.
Comm. Luke noted we can’t undo the Healthcare Act.
Comm. Luke made motion to go back with Companion for dental and basic life, Salmon seconded; passed unanimously.
FY 2019 Budget – Additional Budget Review:
Commissioners reviewed the updated consolidated budget sheet.
Mr. Benton noted the total budget is $10,486,661 with additional insurance of $43,239 for a new total budget of $10,529,900.
Comm. Pennamon noted we had a good fund balance at audit last year, based on County Manager’s estimate we are looking at a $300,000 additional fund balance. He recommends take the $100,000 in contingency out the budget to bring the budget total to $10,429,900.
Comm. Salmon clarified that the $10,429,900 takes into account all the changes.
Mr. Benton noted it does.
Mr. Benton noted the fund balance needed to balance the budget would be $261,646
Comm. Luke made motion to advertise final budget at $10,429,900 taken into account a $100,000 decrease in contingency to arrive at that number, Salmon seconded; passed unanimously.
County Attorney Items:
None
County Manager Items:
None
Citizens Comments: Jasper County Board of Commissioners
June 18, 2018
Called Meeting Minutes
6:00 P.M.
Comm. Pennamon called the meeting to order at 6:00 p.m.
Commissioners Present: Chairman, Carl Pennamon, Vice-Chairman, Craig Salmon, Bruce Henry, Don Jernigan, and Doug Luke.
Staff Present: Mike Benton, County Manager, Clerk, Sharon Robinson, Finance Director, Dennis Pate, and County Attorney, David Ozburn.
Pledge of Allegiance:
Invocation:
District 5 – Doug Luke
Agenda Approval:
Comm. Jernigan made motion approve the agenda as presented, Henry seconded; passed unanimously.
Commissioner’s Items:
Luke – List of Mandatory Increases complete.
Henry – None
Jernigan – None
Salmon – None
Pennnamon – Senior Center and Extension Service vans are parked out front for photo.
Presentations/Delegations:
None
Regular Agenda:

Old Business:
Approve Employee Health Insurance Program:
Mr. Kelly Fox reviewed spreadsheet with Commissioners. (A copy will be attached and made a part of the official minutes).
Mr. Fox noted the underwriting has been completed and the partially funded program with Cigna. Total annual increase with keeping employee deductions as they are would be $269,519.84 annually. They did negotiate that Cigna would allow for deductible carry-over credit so anyone that has met their deductible will roll into this plan.
Mr. Fox noted he recommends we move back to Companion for dental and life.
Mr. Fox reviewed deduction options for employees with Commissioners.
Mr. Fox noted the partially self-funded format will help us to be a little more consistent with our renewals as well.
Comm. Jernigan made motion to go with ABA/Cigna for coverage and Option 2 under the percentage cost sharing options, Luke seconded; Jernigan, Luke, Pennamon, Salmon vote yes; Henry opposed; passed 4 to 1.
Comm. Henry expressed concern with the amount of increased deductions for employees.
Comm. Luke noted we can’t undo the Healthcare Act.
Comm. Luke made motion to go back with Companion for dental and basic life, Salmon seconded; passed unanimously.
FY 2019 Budget – Additional Budget Review:
Commissioners reviewed the updated consolidated budget sheet.
Mr. Benton noted the total budget is $10,486,661 with additional insurance of $43,239 for a new total budget of $10,529,900.
Comm. Pennamon noted we had a good fund balance at audit last year, based on County Manager’s estimate we are looking at a $300,000 additional fund balance. He recommends take the $100,000 in contingency out the budget to bring the budget total to $10,429,900.
Comm. Salmon clarified that the $10,429,900 takes into account all the changes.
Mr. Benton noted it does.
Mr. Benton noted the fund balance needed to balance the budget would be $261,646
Comm. Luke made motion to advertise final budget at $10,429,900 taken into account a $100,000 decrease in contingency to arrive at that number, Salmon seconded; passed unanimously.
County Attorney Items:
None
County Manager Items:
None
Citizens Comments:
None
Executive Session:
None
Adjourn:
Comm. Jernigan made motion to adjourn at 6:37 p.m., Comm. Salmon seconded; passed unanimously.
___________________________
Carl Pennamon, Chairman

___________________________
Sharon Robinson, Clerk

None
Executive Session:
None
Adjourn:
Comm. Jernigan made motion to adjourn at 6:37 p.m., Comm. Salmon seconded; passed unanimously.
___________________________
Carl Pennamon, Chairman

___________________________
Sharon Robinson, Clerk

Called Meeting Minutes – June 14, 2018

           Jasper County Board of Commissioners

June 14, 2018

Called Meeting Minutes

6:00 P.M.

 

Comm. Pennamon called the meeting to order at 6:00 p.m.

Commissioners Present: Chairman, Carl Pennamon, Vice-Chairman, Craig Salmon, Bruce Henry, and Don Jernigan. Doug Luke arrived at 6:06 p.m.

Staff Present: Mike Benton, County Manager, and Administrative Specialist, Cynthia Peters. County Attorney, David Ozburn arrived at 6:07 p.m.

Pledge of Allegiance:

Invocation:

District 4 – Craig Salmon

Agenda Approval:

Comm. Jernigan made motion approve the agenda as presented, Salmon seconded; passed unanimously.

Commissioner’s Items:

Luke – None.

Henry – None

Jernigan – None

Salmon – None

Pennnamon – None

Presentations/Delegations:

None

Regular Agenda:

 

 

Old Business:

FY 2019 Proposed Budget, 2018 Digest and Millage Rate – Consensus to Advertise:

Comm. Pennamon reviewed the budget numbers.

Commissioners had discussion on pay increase for employees. It should be merit only and all appraisals should be done. Goal is August 1, to decide how to distribute pay increase. County Manager to make sure that all department heads have all employee reviews complete.

Commissioners had discussion on employee health insurance.

Mr. Benton noted that Kelly Fox will have some final numbers for him on Friday, June 16. A called meeting is scheduled for Monday, June 18 to discuss employee health insurance. A final cost will be provided by Cigna at that time.

Comm. Salmon made motion to set the millage rate at the roll back rate of 15.904, a 3% pay increase for employees with a total budget not to exceed the amount of $10,540,373 and that includes payroll contingency line item with difference coming from Fund Balance, Jernigan seconded; passed unanimously.

County Attorney Items:

None

County Manager Items:

None

Citizens Comments:

None

Executive Session:

None

 

 

 

 

 

Adjourn:

Comm. Henry made motion to adjourn at 6:18 p.m., Comm. Salmon seconded; passed unanimously.

___________________________

Carl Pennamon, Chairman

 

___________________________

Cynthia Peters, Administrative Specialist

Called Meeting Minutes – June 11, 2018

           Jasper County Board of Commissioners

June 11, 2018

Called Meeting Minutes

6:00 P.M.

 

Comm. Pennamon called the meeting to order at 6:00 p.m.

Commissioners Present: Chairman, Carl Pennamon, Bruce Henry, Don Jernigan, and Doug Luke. Vice-Chairman, Craig Salmon was absent.

Staff Present: Mike Benton, County Manager, Staff Accountant, Shernita Hicks, and County Attorney, David Ozburn.

Pledge of Allegiance:

Invocation:

Rev. Jimmy Horton, Springfield Missionary Baptist Church.

Agenda Approval:

Comm. Jernigan made motion approve the agenda as presented, Henry seconded; passed unanimously.

Commissioner’s Items:

Luke – None.

Henry – None

Jernigan – None

Pennnamon – Asked Attorney to get with Planning and Zoning to represent Jasper County on that dumping case.

Presentations/Delegations:

None

Regular Agenda:

 

 

Old Business:

Senior Center Construction Period Relocation Bid Award:

Comm. Pennamon announced Bids:

  • James AME Church – $17,700 rent – 10 months
  • Springfield Baptist – $23,000 rent – 10 months

Comm. Henry advised to go with lowest bid. Tracy Norton to review contents of bid during meeting.

Rev. Horton asked to withdraw Springfield bid to prevent problems. Advised of work done for seniors but doesn’t want to make this a political issue.

Comm. Luke advised Ms. Norton to continue reviewing and make a decision.

Ms. Norton advised she recommends St. James due to office space and location.

Commissioners Luke and Pennamon advised Ms. Norton to take a few more minutes to review. Ms. Norton advised office space on same level is needed with seniors to prevent falls from steps.

Ms. Norton noted St. James as preference again.

Comm. Luke made motion to accept the bid from St. James AME Church, Henry seconded; Luke, Henry, Jernigan vote yes; Pennamon abstained. Passed 3-0.

Ms. Norton noted Senior Center would like to purchase a container for storage of furniture/equipment in the amount of $2650 instead of renting one for $1,600.

Comm. Pennamon questioned where funding will come from.

Ms. Norton noted we received additional funding as a budget amendment to current year funding.

Mr. Benton noted this would actually increase fund balance for that particular item.

Mr. Benton clarified that the board did agree to a total of $22,500; so far we have spent $10,988 and we do have a required construction cash match of $8,500, so we have to reserve that money, and that does leave the $3,012 out of the original $22,500.  The $25,000 is from the revenue increase from transportation and meals.

Mr. Benton noted we didn’t budget this much for next year, because we can’t count on it.

 

Comm. Henry made motion to use some of the $3,012 to purchase 40 x 8 container for set-up and delivery in the amount of $2650, Luke seconded; passed unanimously.

FY 2019 Budget preparation:

Commissioners discussed possible cuts in budget.

Comm. Luke noted cut to BOC budget recommending that if tablets will be purchased, they should do so themselves to own it.

Comm. Henry agreed.

Commissioners discussed the next meetings:

Agreed to have two meetings on June 21st at 10 am and 6 pm; and one meeting on June 25th at 6 pm.

County Attorney Items:

None

County Manager Items:

None

Citizens Comments:

None

Executive Session:

None

Adjourn:

Comm. Henry made motion to adjourn at 7:00 p.m., Comm. Luke seconded; passed unanimously.

___________________________

Carl Pennamon, Chairman

 

___________________________

Shernita Hicks, AP/Payroll Clerk

Regular Meeting Minutes – June 4, 2018

           Jasper County Board of Commissioners

June 4, 2018

Regular Meeting Minutes

6:00 P.M.

 

Comm. Pennamon called the meeting to order at 6:00 p.m.

Commissioners Present: Chairman, Carl Pennamon, Bruce Henry, Don Jernigan, Vice-Chairman, Craig Salmon, and Doug Luke.

Staff Present: Mike Benton, County Manager, Clerk Sharon Robinson, and Finance Director, Dennis Pate.

Pledge of Allegiance:

Invocation:

Rev. Jimmy Horton, Springfield Missionary Baptist Church

Agenda Approval:

Comm. Jernigan made motion approve the agenda as presented, Comm. Henry seconded; passed unanimously.

Consent Agenda:

Minutes:

Comm. Luke made motion to approve the Work Session, Service Delivery Strategy Minutes of April 19, 2018; Henry seconded; passed unanimously.

Comm. Henry made motion to approve the Work Session Minutes of April 23, 2018, Jernigan seconded; passed unanimously.

Comm. Jernigan made motion to approve the Called Meeting Minutes of April 30, 2018, Luke seconded; passed unanimously.

Comm. Luke made motion to approve the Regular Meeting Minutes of May 7, 2018, Henry seconded; passed unanimously.

Comm. Henry made motion to approve the Budget Work Session Minutes of May 14, 2018, Luke seconded; passed unanimously.

Comm. Jernigan made motion to approve the Budget Work Session Minutes of May 21, 2018, Henry seconded; passed unanimously.

Check Register:

Comm. Luke made motion to approve the check register which included check #’s 53004 – 053236 for payment, Henry seconded; passed unanimously.

Public Hearing:

None

Commissioner’s Items:

Luke: None

Henry: Sent email showing reflective tape on poles, he had someone contact him wanting to see if we good put in street lights so they could see street signs; took a picture of some they have in Newton County, would like to see if we can find something similar.  When will we start on Barr Bridge Road Bridge.

Mr. Benton noted we are ready, it will be scheduled very soon.

Jernigan: None

Salmon:  None.

Pennamon: None

Presentations/Delegations:

None

Regular Agenda:

Old Business:

FY 2019 Budget Discussion:

Comm. Henry made motion to table this item until Thursday, June 7th, Luke seconded; passed unanimously.

 

New Business:

Peachtree Recovery Services – Third Party Property Damage Claims Management Service:

Mr. Todd Rhoad gave a presentation of the services they offer. They do insurance subrogation and recovery for government entities when an accident results in damage to their property. They have the ability to go back four years. There are no upfront costs for the County.

Board members agreed to table this until the County Attorney can review the contract.

Southeastern Consulting Services Timber Cruise Proposal:

Mr. Benton noted Jon Parish with Southeastern Consulting Services, Inc. has provided a cost estimate of $2000 to perform a timber appraisal for County property located between Hwy 212 W, Mack Tillman Dr., Ted Sauls Rd., Jasper County Recreation Center and the closed municipal landfill.

 

Comm. Salmon questioned if we could save money by utilizing our Chief Appraiser who does evaluations already.

 

Mr. Benton noted she uses the same company.

 

Comm. Henry noted some timber companies will come out and give you a free estimate and maybe we should reach out to them first.

 

Mr. Benton noted that is a good point, he has not reached out to any local timber harvesters.

 

Charlie Todd, Ag Agent noted he never heard of timber harvesters doing it for free, but $2000 is not a bad price for the 85 acres we are looking at.

 

Comm. Salmon made motion to authorize County Manager to seek out local timber companies to see if they will give free estimates and if they can’t, approve the estimate of $2000 provided by Southeastern Consulting, Jernigan seconded; passed unanimously.

Recreation Board By-Laws Change – Five Member Board to Seven Member Board:

Mr. Robert Norton noted The Jasper County Recreation Board met on May 23, 2018 and voted to amend the By-Laws to increase the number of Board members from 5 to 7 and it was passed unanimously. They are losing one member and would like to increase the number of board members.

 

Comm. Henry made motion to approve the amended Recreation By-Laws to increase from 5-member to 7-member board, Luke seconded; passed unanimously.

Comm. Salmon made motion to advertise for 2 additional board positions, Jernigan seconded; passed unanimously.

New Extension Van Lettering and Logo:

Kasey Hall, Extension Agent noted that the bus arrived in Atlanta about 3 weeks ago, now she is just wanting approval and to hear the boards thoughts on what logo to put on it.

Comm. Pennamon noted he would like to see Jasper County with the 4-H logo on it.

Comm. Jernigan noted he felt all the county vehicles should be uniform with the county seal on it.

Ms. Reid noted they will absorb the additional $250 cost in their budget.

Comm. Luke made motion to accept as presented with additional proceeds to come from Extension budget, Henry seconded; passed unanimously.

Senior Center Relocation Costs during Construction Period:

Ms. Tracy Norton noted due to unforeseen circumstances, the previously planned relocation site has not worked out, which would have cost only for utilities, therefore we must find another relocation site during the estimated 10-month construction period. The new site will cost more. Due to accessibility, Thomas Persons Hall was one of the bidders but would not suit the needs of the seniors, the other 2 bids were from Springfield Missionary Baptist Church and St. James A.M.E. Church.

 

Ms. Norton further noted that she would like to re-do the bidding process and have St. James and Springfield to re-submit their bids.

 

Comm. Pennamon expressed the need to do sealed bids.

 

Comm. Luke made motion to table and ask for sealed bids by Monday, June 11, 2018 and advertise on the county website, Henry seconded; passed unanimously.

State of Georgia Properties Commission Lease Agreement Request:

Mr. Benton noted The Georgia State Properties Commission is requesting Jasper County BOC to renew the expired lease agreement governing the space provided by the County for the administration of the Felony Probation Program for Jasper County. The new lease would begin July 1, 2018 and end June 30, 2019.

 

Comm. Jernigan made motion to table this item pending legal advice, Henry seconded; passed unanimously.

Tablets for Commissioners:

Comm. Pennamon noted that we need to look at cost estimates on this and have staff make a presentation.

 

Comm. Salmon noted the amount of time and resources used in printing packets.

 

Mr. Benton noted he will get pricing and choices and bring back to board for review.

 

County Attorney Items:

None

County Manager Items:

Mr. Benton noted we are close to having 2 proposals on design services for a master plan on the recreation area from JMA and Precision Planning.

Comm. Pennamon noted he feels it could be a cost savings if we include Public Works Shop and Sheriff project in this plan.

Mr. Benton noted the Ocmulgee Judicial Circuit is working hard to cut the cost of the rising indigent cost of juvenile court, they are going to change the fee schedule to hourly rates and appoint attorneys per district.

 

Citizens Comments:

Rev. Jimmy Horton – Cannery

Executive Session:

None

 

Adjourn:

Comm. Jernigan made motion to adjourn at 7:23 p.m., Salmon seconded; passed unanimously.

 

___________________________

Carl Pennamon, Chairman

 

___________________________

Sharon S. Robinson, Clerk

Work Session Minutes – May 31, 2018

           Jasper County Board of Commissioners

May 31, 2018

Work Session Minutes

6:00 P.M.

 

Comm. Pennamon called the meeting to order at 6:00 p.m.

Commissioners Present: Chairman, Carl Pennamon, Bruce Henry, and Don Jernigan.  Vice-Chairman, Craig Salmon (arrived at 6:07 p.m.).  Doug Luke was absent.

Staff Present: Mike Benton, County Manager, Clerk, Sharon Robinson, and Finance Director, Dennis Pate.

Pledge of Allegiance:

Invocation: Bruce Henry, Dist. 2

Employee Health Insurance:

Mr. Benton noted that Kelly Fox, our insurance representative would go over our insurance options.

Mr. Fox noted that Humana which is who the employee coverage was with this year has come back with a 60% increase.

Mr. Fox recommended going with a partially self-funded plan that represents an increase of $160,000. It does away with the $250 deductible for Rx. This is a different platform that we have been on before. This will have to go through underwriting so, he will need to meet with all the employees for the underwriting process.

Comm. Pennamon requested Mr. Fox to look at employee portion increases.

Mr. Fox noted that this is where we are with Health Insurance and the rising cost.

Commissioner Salmon joined the meeting at 6:07 p.m.

Mr. Fox to canvas the employees and get the numbers on cost for increasing employee portion.

FY 2019 Budget:

Commissioners reviewed the Magistrate Court salary sheets and budget and asked Mr. Benton to have the Magistrate Judge come talk to them.

Comm. Pennamon suggested taking $72,876 from capital outlay in Fire Rescue Budget and move that amount to debt service; leaving $42,850 in Capital Outlay.

Mr. Benton noted the new ambulance will not come out of Capital Outlay it is already included in debt service.

Mr. Benton clarified he should subtract the $72,876 from the $1,144,263 to give a total budget of $1,071,387 for Fire Rescue.

Commissioners discussed Appropriations budgets.

Mr. Benton noted the Hospital will get the rollback rate if that’s what we do.

Mr. Benton noted the Library did ask for an increase; he will find out the mandated increase, if any.

Mr. Benton noted the Chamber of Commerce requested an increase of $600; he will provide Commissioners a copy of the request.

Mr. Benton noted he will find out what additional staff the Health Dept. is requesting an increase for.

Comm. Pennamon suggested leave Economic Development as it is for FY 2018.

Comm. Salmon expressed concern with return on investment for Economic Development.

Mr. Benton noted that we will come back to employee salaries and the new legislation for prepaid phones which may increase revenue.

Board members agreed to allow Citizens Comments.

Mary Patrick – Chamber, Library, Magistrate, and Economic Development.

Charles Forsythe – Retirement, Census.

Comm. Pennamon declared the Work Session closed at 7:04 p.m.

___________________________

Carl Pennamon, Chairman

 

___________________________

Sharon S. Robinson, Clerk

Work Session Minutes – May 21, 2018

           Jasper County Board of Commissioners

May 21, 2018

Work Session Minutes

6:00 P.M.

Comm. Pennamon called the meeting to order at 6:00 p.m.

Commissioners Present: Chairman, Carl Pennamon, Vice-Chairman, Craig Salmon, Bruce Henry, and Don Jernigan.  Doug Luke were absent.

Staff Present: Mike Benton, County Manager, Clerk, Sharon Robinson, and Finance Director, Dennis Pate.

Pledge of Allegiance:

Invocation: Vice-Chairman, Craig Salmon

Mr. Benton noted he added 3 columns to the consolidated page. He noted the departments that have been tentatively approved not included any salary increases.

Superior Court – 2018 budget is $348,684, requested of $355,258; obligated mandated amount is $1,323.  The 2018 budget plus obligated is $350,007 which is recommended.

District Attorney – 2018 budget is $43,345 and request of $53,054. Asst. DA salary supplement Wilkinson County, who we share our Asst. DA with does supplement with a $5,000 annual payment. Putnam and Hancock are similar to us; Putnam supplements $5,000 and Hancock supplements $3,000. Use cost of $5,000 for a total budget of $49,152.

Magistrate – Come back to this one after County Manager has meeting with him.

Probate – go with 2018 budget and mandated of $6,051 for total FY 2019 approved of $188,910

Comm. Salmon questioned the Constitutional Officers request for raises being removed.

Mr. Benton noted all salary increases will be decided on as a whole and placed in the appropriate budgets.

Sheriff – take $168,000 for cars out and put in lease purchase amount for last quarter of fiscal year. Mr. Benton to work up 3 months of lease payments.

Jail – Come back to this one. Mr. Benton wants to review insurance.

Sheriff Pope noted the rising cost of medical care is going to go up.

Courthouse Security – Re-visit once re-calculated with mandated obligated changes.

Fire Rescue – Comm. Pennamon suggest take capital outlay out and put in debt service.

Animal Control – Go with $127,529 salary increase will be appropriated later.

Recreation – Mr. Benton noted current revenues received is $89,000 budgeted $60,000; in light of increased revenue Rec. Director is asking for $7,500 increase in budget. Go with $251,190 with salary increase backed out. So new total is $246,146.

Senior Center – Keep FY 2018 budget of $193,025.

Planning and Zoning – Go with $172,275.

Next Work Session will be Thursday, May 31st;   Kelly Fox will be here then. Cancel the meeting scheduled for May 29th; Mr. Benton will have final data on motor graders.

Mr. Benton reviewed the total cost of potential salary increases at 2%, 3%, 4%, and 5%.

Comm. Pennamon suggested we figure department budgets without the pay increase and then we can decide how much we want to add for salary increases.

Comm. Pennamon declared the Work Session closed at 7:00 p.m.

___________________________

Carl Pennamon, Chairman

 

___________________________

Sharon S. Robinson, Clerk

Work Session Minutes – May 14, 2018

           Jasper County Board of Commissioners

May 14, 2018

Work Session Minutes

6:00 P.M.

Comm. Pennamon called the meeting to order at 6:00 p.m.

Commissioners Present: Chairman, Carl Pennamon, Bruce Henry, and Don Jernigan.  Vice-Chairman, Craig Salmon and Doug Luke were absent.

Staff Present: Mike Benton, County Manager, Clerk, Sharon Robinson, Finance Director, Dennis Pate, and Extension Agent, Kasey Hall, and Sheriff Donnie Pope.

Pledge of Allegiance:

Invocation: Chairman, Carl Pennamon

Comm. Pennamon began with review of County Extension budget as Ms. Hall was present. He questioned if most of her budget increases were mandated; going from $41,745 to $46,764 due to increase of requirement for Ag Agent, also increase in retirement.

Ms. Hall noted that is correct and also the FICA.

Comm. Henry the reason for the budget being under budget was because of the Ag Agent position being unfilled.

Comm. Pennamon noted he would like to review all department budgets and the ones that seem to be under budget use that as their budget line, look at the mandates, and whatever figure we come up with as far as the increase in salaries, plug that in. Basically we are going off the current budget.

Executive – Stay with Requested.

Elections – Leave at $15,000 and make a note of $3,000 in potential contingency. Leave at current $28,918

Registrar – Take out salary increase as it will be appropriated later. With insurance budget is $56,734; look at line items to get to $56,523.

Financial Administration – Stay with request of $117,864.

Human Resources – Keep requested.

Tax Comm. – $204,151; part-time increase in hours worked.

Tax Assessors – $269,811

Gov’t Bldgs. – $176,900

Debt Service – Come back to later.

Superior Court – Look at insurance – will re-visit.

District Attorney – Salary increase will be appropriated later. Supplement for Asst. DA of $5,000. Check with Wilkinson and Greene to see what if any amount they supplement. Re-visit.

Magistrate – Come back to this one. County Manager has meeting set up with him.

Probate – re-calculate without salary increases except Const. Officer COLA

Juvenile – Keep same

Courts other – Keep same

Sheriff – $168,000 for cars will change; salary increase will be appropriated later.

Jail – Re-visit; look at physician, drug line item.

Courthouse Security – Come back to this one.

Fire Rescue – Re-visit; salary increase will be appropriated later.

Coroner – Look at professional services; keep same budget.

Animal Control – salary increase will be appropriated later. Increase in part time hours 10 hours per pay period on part-time.

Emergency Management – Stay at $11,150.

Public Works – Keep requested.

Recreation – salary increase will be appropriated later. Need to decide if we are going to increase budget due to revenues going up. Will re-visit.

Planning and Zoning – salary increase will be appropriated later.

Senior Center – Re-visit; re-calculate almost at same budget.

 

 

Comm. Pennamon declared the Work Session closed at 6:58 p.m.

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Carl Pennamon, Chairman

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Sharon S. Robinson, Clerk