Regular Meeting Minutes – August 6, 2018

Jasper County Board of Commissioners

August 6, 2018

Regular Meeting Minutes

6:00 P.M.

Comm. Pennamon called the meeting to order at 6:00 p.m.

Commissioners Present: Chairman, Carl Pennamon, Bruce Henry, Don Jernigan, Vice-Chairman, Craig Salmon, and Doug Luke.

Staff Present: Mike Benton, County Manager, Clerk Sharon Robinson, Finance Director, Dennis Pate, and County Attorney, David Ozburn.

Pledge of Allegiance:

Invocation:

District 4 – Craig Salmon

Agenda Approval:

Comm. Salmon made motion approve the agenda as amended; tabling item 3 under Consent Agenda except Georgia Indigent Defense; Payroll Contingency be moved to #9 under New Business; Jasper County Board of Education Tax Levy move to #1 under New Business; #5 under New Business, Developer’s request for bonding improvements for Peninsula at Jackson Lake move to #2; Ballot Questions #7 and #8 under New Business move to #’s 3 and 4 consecutively. Comm. Jernigan seconded; passed unanimously.

Consent Agenda:

Minutes:

Comm. Luke made motion to approve the Called Meeting Minutes of June 28, 2018, Jernigan seconded; passed unanimously.

Comm. Henry made motion to approve the Regular Meeting Minutes of July 2, 2018, Luke seconded; passed unanimously.

Comm. Luke made motion to approve the Called Meeting Minutes of July 12, 2018, Henry seconded; passed unanimously.

Check Register:

Comm. Salmon made motion to approve the check register which included check #’s 40711 – 41001 for payment, Jernigan seconded; passed unanimously.

 

Contracts and Agreements:

Georgia Indigent Defense Services Agreement FY 19:

Comm. Salmon made motion to approve the Chairman to execute the Georgia Indigent Defense Services Agreement for period of July 1, 2018 to June 30, 2019 as presented, Henry seconded; passed unanimously.

Public Hearing:

A public hearing was  held for the construction of a new cell tower (AT&T Site Ga5224).  The property is located on Palalto Road on a piece of property owned by Hugh C. Middleton in Monticello, Ga 31064.  Tax Map 021, parcel 17.  Current zoning is Agricultural (A). 

 

Comm. Henry made motion to open the public hearing at 6:13 p.m., Jernigan seconded; passed unanimously.

Shane Sealy noted AT&T has applied for construction of new cell tower, the Planning and Zoning board approved with a 4-0 vote, with condition that taxes were paid in full.  Mr. Sealy checked with Tax Office and taxes are paid up to date on what is due at the current time.

Comm. Pennamon opened the floor for persons to speak in favor of:

Mary Patrick noted she is in favor, just wanted to make sure the BOC was informed that there were questions about not being able to put a repeater on the tower, and when that should have been negotiated so it doesn’t happen again.

Joan Bell questioned if all the other towers are working.

David Dyer noted all the towers are in service and working.

Hugh Middleton noted he is the property owner and is in favor of the tower as we need better cell service

Comm. Pennamon opened the floor for persons opposed:

No one spoke in opposition.

Comm. Henry, made motion to close the Public Hearing at 6:19 p.m., Salmon seconded; passed unanimously.

Commissioner’s Items:

Jernigan: None

Henry: Expressed gratitude for so many people showing up.

Salmon:  Ditto on what Comm. Henry said.

Luke: Would like Templeton Circle to be added to the chip sealing list.

Pennamon: None

Presentations/Delegations:

Joint Development Authority Presentation:

 

Shane Short and Steve Jordan presented Jasper County with a check in amount of $250,000.00

 

Shane Short noted as a result of the Facebook project, the JDA is completely out of debt and fully operational on its own.

 

Regular Agenda:

Old Business:

Recreation Board Appointments:

Mr. Robert Norton noted that the Recreation Board needs 1 re-appointment and 2 new board members appointed.

Shaye Ellison introduced herself to the board.

Bill Stanley was not able to attend the meeting.

Ashley Cedars is up for re-appointment.

Comm. Henry made motion to re-appoint Ashley Cedars and appoint Bill Stanley and Shaye Ellison to Recreation Board for 3 year terms, Salmon seconded; passed unanimously.

Public Works Bid Results – Dump Truck, Crack Sealer, Crew Cab Flatbed Truck:

Dump Trucks:

 

Mr. Benton noted Public Works is requesting 1 Dump Truck to replace damaged and junked trucks.

One Dump Truck wrecked on 6-21-2018 – Total Loss – Insurance Proceeds Received – $72,608

One Dump Truck – Junked due to costly needed repairs and condition of truck.

 

Mr. Benton noted bid requests were sent out for new and used dump trucks bids as follows:

 

Rush Truck Center                              2019 International HV607 Dump Truck                    $112,449.62

Rush Truck Center                              2019 International HX615 Dump Truck                    $132,925.02

Peach State Truck Center                   2019 Western Star 4700 SF Dump Truck                   $136,438.00

Nextran Truck Center                         2019 Mack GR64F Dump Truck                                $148,899.15

 

Comm. Luke, made motion to go with Peach State Truck for $136,438.00  to include 5 year 300,000 mile warranty for a cost $3,300 and option for $1,500 bed liner total not to exceed $141,238 with funds to come from SPLOST 2012; Salmon seconded, passed unanimously.

Crack Sealer and Crew Cab Flatbed:

Mr. Benton noted he would like to not award, as we can take our single axle dump truck and rent a crack sealer for a month.

Comm. Jernigan made motion to table items 3.2 and 3.3, the Crack Sealer and the Crew Cab Flatbed, Henry seconded; passed unanimously.

Tree Limb Shear Attachment:

Preston Campbell noted we have never cut over hanging limbs in Jasper County as they don’t have any equipment to cut them. If we could get this attachment for our Gradall, we can cut some of these limbs that cause some of the big trucks problems in our county.

Comm. Luke made motion to approve purchase of the Gradall tree limb shear attachment “limb lopper” part # C80655022 from Tractor & Equipment Company in the amount of $16,830.00 delivered and paid out of SPLOST 2012, Salmon seconded; passed unanimously.

Timber Appraisal Report:

Mr. Benton noted staff was asked to get a timber appraisal on Jasper County property located between Mack Tillman Drive, SR 212 West, Ted Sauls Rd, Jasper County Recreation Department area and the MSW landfill site. Southeastern Consulting Services was contracted to perform a timber cruise for the purpose of estimating the timber value. The timber appraisal report reflects an estimated timber value of $88,417.00

 

(The Timber appraisal report will be attached and made a part of the official minutes).

 

Comm. Jernigan made motion to move forward with project, with Jordan Engineering overseeing the project, Salmon seconded; passed unanimously.

Comm. Henry questioned where the funds from the sale will go.

Mr. Benton noted General Fund.

Mr. Benton asked for direction on leaving some trees around the pond and how to move forward.

Comm. Luke noted he would like to leave the hardwood and take pines down.

Comm. Pennamon noted the Recreation Director has noted they have some pine trees around the Recreation complex that need to be cut down and maybe we should see if those can be included.

New Business:

Jasper County Board of Education Tax Levy for General Obligation Bonds, Series 2018:

Dr. Mike Newton, Superintendent, Jasper County Charter System noted that on May 22nd the voters of the Jasper County School District authorized the Jasper County Board of Education to issue a total of $9,900,000 of general obligation debt for the purpose of providing funds for Jasper County Board of Education projects..

 

Dr, Newton introduced Corey Kirby, Harbin, Hartley, and Hawkins.  Mr. Kirby noted he had previously sent over a resolution that the Board of Commissioners would need to sign and authorize the tax levy for the Board of Education.

 

Comm. Pennamon clarified that this is the Board of Education doing this; the county is only complying with the law.

 

 

Comm. Salmon made motion to approve Resolution 2018.08.06 providing for the levy and collection of an annual tax to provide funds for the payment of the principal of and interest on $9,900,000 in aggregate principal amount of Jasper County School District general obligation sales tax bonds, series 2018, Henry seconded; passed unanimously.

 

Developer’s request for bonding improvements for Peninsula at Jackson Lake:

 

John Snow addressed the board to request approval of bonding improvements for Phase 1 and 2 for Peninsula at Jackson Lake the bond would include the following coverage:

Grading, erosion control and storm drainage –                       $   518,344

Gravel and paving of roads –                                                  $1,253,815

Turn lane construction –                                                          $     71,525

Water line and taps –                                                               $   678,860

Power –                                                                                    $   216,450

Legal and engineering –                                                          $     25,000

Premium – 25%                                                                       $   690,998

Total Bond –                                                                            $3,454,992

 

Mr. Snow noted they have cut in the first roads, they are ready to gravel the roads and would like to be ready to market in 2 months. The bonding agent is Keystone bonding.

 

Comm. Pennamon questioned the County Attorney if approving these bonds prior to getting the final plat out of order.

 

Atty. Ozburn noted code of ordinance section 105-91 requires that all the improvements be completed before the final plat is approved. His concern is that the ordinance explicitly says, that once we accept the final plat, approve it, and it is recorded; that is acceptance of all the improvements.

 

Mr. Snow clarified that they are asking for acceptance of the bond, the plat still has to go through approval.

 

Atty. Ozburn noted they can accept the bond, they will just need to follow the process on the plat approval.

 

Comm. Salmon questioned if P&Z needed to revise the ordinance to include the bond.

 

Atty. Ozburn noted they should do that as soon as possible.

 

Comm. Jernigan made motion to accept bond with recommendation of County Attorney and then back to P&Z Board; (Comm. Jernigan withdrew his motion)

 

Comm. Salmon made motion to table accepting the bonds, Henry seconded; Salmon, Henry, Pennamon, and Jernigan vote yes; Luke vote no. Motion passed 4 to 1.

 

Comm. Luke note we need to follow the rules we have in place.

 

Question for the November 6 Ballot Regarding Public Support for a 1 Mil Tax Increase for Public Safety:

Atty. Ozburn noted the county is not able to spend public funds on ballot questions that are binding; only political parties or enabling legislation can place on ballot.

Question for the Nov 6 Ballot Regarding Public Support for Consolidation of Jasper County, City of Monticello and the City of Shady Dale:

 

Atty. Ozburn noted the county is not able to spend public funds on ballot questions that are binding; only political parties or enabling legislation can place on ballot.

Comm. Pennamon explained to the audience how this came about with history of Service Delivery Strategy and LOST Taxes with City of Monticello. Shady Dale was not mentioned.

Comm. Salmon noted his is not in favor of taking on any debt.

New Cell Tower Application Palalto Road:

Comm. Henry made motion to approve AT&T’s wireless support structure application # C-2018-001 for a 300’ tower including appurtances to be built on parcel # 021 017, Palalto Road, Monticello, GA 31064, Luke seconded; passed unanimously.

 

Request to Northeast Georgia Regional Commission to Develop and Administer a 2019 CDBG Application for the Jasper County Health Department:

Mr. Benton noted Northeast Georgia Regional Commission has agreed to write a 2019 CDBG application on behalf of the Jasper County Board of Commissioners. The grant project if funded would be to renovate and add an addition to the Jasper County Health Department. Northeast Georgia Regional Commission would also provide grant administration for Jasper County if the grant is awarded in 2019. The maximum grant proceeds for a health department project in a 2019 application would be $750,000.00. The 2019 CDBG application is due April 2, 2019.

 

Mr. Benton further noted the minimum CDBG cash match for the awarded grant would be $22,500.00.

Additional County cost would be $2,000.00 to NEGRC for writing the CDBG application. Additional County cost would be the architectural concept plan estimated at $5,000.00. Grant administration and architectural design and construction fees are grant eligible as well. Additional in-kind match would be developed in the application.

 

Comm. Luke made motion to authorize Chairman to sign a letter to the Northeast Georgia Regional Commission requesting assistance in writing a 2019 CDBG application for a project to renovate and add an addition to the Jasper County Health Department and to provide grant administration if funded in 2019. Henry seconded; passed unanimously.

 

Jasper County 1999 Ford Extension Van Status:

 

Ms. Hall thanked the Board of Commissioners for the purchase of their new Bus and noted needs and proposed use for the old 1999 Ford Extension Van. She explained how the van can be used to transport clover buds from schools and to local events.

 

Additional Set of Right-of-Way Tractors, Mowers and Operators:

 

Mr. Benton noted Jasper County Public Works currently operates two tractors, mowers and operators to mow approximately 250 miles of paved road right-of-way. Historically, the Public Works mowing crew makes between 2.5 to 3 rounds of mowing each mowing season.  Staff was asked to identify cost to add two additional tractors, mowers and operators to provide a second set of mowing operations for Jasper County right-of way mowing. Estimated initial equipment cost for a new set of tractors and mowers would be $107,702. Estimated annual operating cost for two additional tractors, mowers and operators will be $99,201.

 

Comm. Henry asked what the cost would be if we used part-time help and let them work Friday and Saturday.

 

Comm. Pennamon noted he felt it would be better for now to authorize some overtime days per month until a funding source can be found for next season.

 

FY 2019 Budget – Payroll Increase Contingency for Employees:

 

This item was moved to Executive Session.

 

County Attorney Items:

Atty. Ozburn noted he will need an Executive Session.

County Manager Items:

Mr. Benton noted the tentative August 13th Work Session on Service Delivery with Cities, the City of Monticello is not available.  He would like to have a Called Meeting to discuss SPLOST and have a Work Session on the Cannery on that day.

Mr. Benton noted the Comprehensive Plan meeting will be held on August 20, 2018 at the Courthouse.

Citizens Comments:

Sandi Morris – changed mind

Barbara Williams – changed mind

Mary Patrick – disappointed in item on agenda against ordinance in place.

Joan Bell – new equipment, training for employees.

 

Executive Session:

Comm. Luke made motion to go into Executive Session at 8:13 p.m. to discuss personnel and compensation, Comm. Henry seconded; passed unanimously.

Comm. Henry made motion to come out of Executive Session at 8:45 p.m., Comm. Luke seconded; passed unanimously.

Adjourn:

Comm. Salmon made motion to adjourn at 8:46 p.m., Luke seconded; passed unanimously.

___________________________

Carl Pennamon, Chairman

___________________________

Sharon S. Robinson, Clerk

Called Meeting – July 12, 2018

Jasper County Board of Commissioners

July 12, 2018

Called Meeting Minutes

6:00 P.M.

Comm. Pennamon called the meeting to order at 6:00 p.m.

Commissioners Present: Chairman, Carl Pennamon, Vice-Chairman, Craig Salmon, Bruce Henry, Don Jernigan, and Doug Luke.

Staff Present: Mike Benton, County Manager, Clerk, Sharon Robinson, Finance Director, Dennis Pate, and County Attorney, David Ozburn.

Pledge of Allegiance:

Invocation:

District 3, Don Jernigan

Agenda Approval:

Comm. Luke made motion approve the agenda as presented, Henry seconded; passed unanimously.

Commissioner’s Items:

None

Presentations/Delegations:

None

Regular Agenda:

Old Business:

Senior Center CDBG Project Bid Results:

Mr. Benton noted we received 5 bids. Architects Jim Mesherle and Michael Turner are here to go over the bid results.

Beatty Construction –                                     $960,000

Brannen Development Group –                       $708,595

Diversified Construction –                              $914,010

JOMA Construction –                                     $749,128

Sunbelt Builders –                                           $933,211

 

Mr. Mesherle noted as they opened the bids they were surprised at the bid amounts.

Mr. Mesherle presented options on how they can achieve staying within budget. First option is to reject all bids, redesign project and re-open bids. Second option is for the Board to give authorization for them to negotiate with the low bidder; this option would take about 30 days, they can enter negotiation without awarding contract. Third option is to go ahead and look at the situation and decide whether or not the project in its current configuration has enough value that you want to build it as it says.

Mr. Benton noted he has clarified with the Grant Administrators that we would still be in compliance with option 2.

Comm. Henry clarified that the Board will still be able to negotiate things that they would like to keep when JMA reports back to them and before a contract is awarded.

Mr. Mesherle noted they would.

Mr. Benton noted that the grant would need to be closed out by October 4, 2019 per the grant administrator.

Mr. Benton noted the construction budget is $598,000 and contingency is $41,000, so there is grant money of $640,000; he needs direction on whether the board would like to include contingency or stick with budget amount.

Commissioners were in agreement not to include contingency in the construction amount.

Mr. Mesherle noted he would like to see what they could come up with and go from there.

Comm. Henry made motion to authorize JMA to negotiate with Brannen as the low bidder to reduce cost to stay within budget; Comm. Jernigan seconded; Motion passed 4 to 1; Salmon opposed.

Comm. Pennamon clarified that they would get a report back within 30 days.

Mr. Mesherle noted they would.

New Business:

Adopt Jasper County Board of Education Tax Levy for 2018 Tax Billing:

Mr. Benton noted The Jasper County Board of Commissioners needs to adopt the Jasper County Board of Education Millage for the 2018 Tax Billing. The Jasper County Board of Education’s FY 2019 Budget and Recommended Millage Rate was not complete for the June 28, 2018 BOC Millage Rate Adoption Meeting. Jasper County Board of Education recommends the County adopt the levy of their advertised Millage Rate for the 2018 Tax Billing of 17.990.

 

Comm. Salmon made motion to accept the Board of Education recommendation of 17.990 and authorize the Tax Commissioner to levy as such, Comm. Luke seconded; passed unanimously.

 

 

 

County Attorney Items:

None

County Manager Items:

Mr. Benton noted Lakeshore Drive road improvements are nearing completion; they will begin in Turtle Cove with Blackbird Circle, Falcon Circle, Bluebird Circle, and Blue Jay Court on Monday. Also the contract and Notice to Proceed have been given to Pittman Construction and hopefully they will get started really soon.

Comm. Salmon expressed his concern with bids being over budget.

Citizens Comments:

None

Executive Session:

None

Adjourn:

Comm. Salmon made motion to adjourn at 6:37 p.m., Comm. Jernigan seconded; passed unanimously.

___________________________

Carl Pennamon, Chairman

 

___________________________

Sharon S. Robinson, Clerk

Regular Meeting Minutes – July 2, 2018

Jasper County Board of Commissioners
July 2, 2018
Regular Meeting Minutes
6:00 P.M.
Comm. Pennamon called the meeting to order at 6:00 p.m.
Commissioners Present: Chairman, Carl Pennamon, Bruce Henry, Don Jernigan, Vice-Chairman, Craig Salmon, and Doug Luke.
Staff Present: Mike Benton, County Manager, Clerk Sharon Robinson, Finance Director, Dennis Pate, and County Attorney, David Ozburn.
Pledge of Allegiance:
Invocation:
District 2 – Bruce Henry
Agenda Approval:
Comm. Salmon made motion approve the agenda as presented, Comm. Jernigan seconded; passed unanimously.
Consent Agenda:
Minutes:
Comm. Henry made motion to approve the Budget Work Session Minutes of May 31, 2018; Salmon seconded; passed unanimously.
Comm. Jernigan made motion to approve the Regular Meeting Minutes of June 4, 2018, Luke seconded; passed unanimously.
Comm. Luke made motion to approve the Called Meeting Minutes of June 11, 2018, Salmon seconded; passed unanimously.
Comm. Luke made motion to approve the Called Meeting Minutes of June 14, 2018, Salmon seconded; passed unanimously.
Comm. Salmon made motion to approve the Called Meeting Minutes of June 18, 2018, Henry seconded; passed unanimously.
Comm. Jernigan made motion to approve the Public Hearing Minutes of 6:00 p.m. on June 21, 2018, Henry seconded; passed unanimously.
Comm. Jernigan made motion to approve the Public Hearing Minutes of 10:00 a.m. on June 21, 2018, Pennamon seconded; passed unanimously.
Comm. Jernigan made motion to approve the Public Hearing Minutes of 6:00 p.m. on June 25, 2018, Salmon seconded; passed unanimously.
Check Register:
Comm. Luke made motion to approve the check register which included check #’s 053237 – 040710 for payment, Henry seconded; passed unanimously.
Public Hearing:
None
Commissioner’s Items:
Jernigan: Thanked the resident on Eagle Drive for helping to monitor the situation of Peninsula at Jackson
Henry: Comprehensive Plan Committee, Short-Term Work Program need to finalize, asked Board to review and make changes and suggestions.
Mr. Benton noted feedback is needed as soon as possible.
Salmon: Received a comment from citizen on Holloway Hollow, thanks for putting in culvert. Pace Road issues; asked Atty. Ozburn if he checked on consolidation being able to be put on ballot. Also asked for follow-up on King Plow Road.
Atty. Ozburn not he has not done that yet.
Luke: Email from Ms. Benson on speed bumps. Copy of mandated increases so far this year.
Mr. Benton noted they will go in tomorrow.
Pennamon: Still getting complaints on Goolsby Road, the first part that didn’t get paved; also McMichael Road, the dirt part closest to Goolsby Road. The JDA Board voted last week to refund the $2.5 million to the counties so Jasper will get $250,000. Our investment is paying off. This is not tax money; it is from the Facebook land purchase. There will be an additional check from Newton County Tax Commissioner of some tax money that has been held.
Presentations/Delegations:
American Legion – Purple Heart Designation Signs:
Commander Otis Clark presented the Board of Commissioners with the signs designating Jasper County a Purple Heart County.
Regular Agenda:
Old Business:
2018 LMIG Bid Award:
Mr. Benton noted at the May 7, 2018 Board of Commissioners meeting, the Commissioners approved sending out bid requests for the 2018 LMIG Program for 2.52 miles of Post Rd beginning north of Bowden Rd and proceeding north for approximately 2.52 miles to Smith Brock Rd.

Robert Jordan, Engineer noted we received 5 Bid Proposals as follows: with Pittman being the lowest bidder.

Pittman Construction – $776,652.60
Georgia Asphalt – $802,356.92
Blount Construction – $807,717.03
ShepCo Paving – $852,898.80
Womack Paving – $925,000.00

Comm. Salmon made motion to award the 2018 LMIG bid to Pittman Construction in the amount of $776,652.60 for approximately 2.52 miles on Post Rd as described for full depth reclamation with funding to come from LMIG and 2012 SPLOST, Comm. Henry seconded; passed unanimously.

Peachtree Recovery Services – Third Party Property Damage Claims Management Service:
Mr. Benton noted that Attorney David Ozburn was asked to review the contract and he has noted some recommended changes as outlined in the packet.
Atty. Ozburn noted the term of the agreement and insurance requirements should be in the agreement, and he recommends a single year contract.
Comm. Luke made motion to pass on the offer due to conflicts in contract and basis of needs, Comm. Salmon seconded; passed unanimously.

New Business:
Piedmont Academy Baseball Championships Signage:
Mr. Benton noted Piedmont Academy is requesting signs be placed on State ROW recognizing that Piedmont Academy has won the GISA AA State Baseball Championships for the last five consecutive years. He is also asking that the county assist in the cost of the signs.

Commissioners instructed County Manager to get with Mr. Tanner and see if they are willing to pay ½ the price.

Mr. Benton noted that he talked with Kedric Collins and GDOT is looking at a new policy for this type of signage.

Comm. Jernigan made motion to approve signage as long as Piedmont agrees to pay half the cost; and provided that GDOT allows the signs to be placed there, Comm. Salmon seconded; passed unanimously.

Jasper County Support Letter for JDA One Georgia Equity Application:

Comm. Pennamon noted The Joint Development Authority of Jasper, Newton, Morgan and Walton Counties is seeking OneGeorgia Authority funds for continued development of Stanton Springs by extending the Stanton Springs Parkway across Dennis Creek.

Comm. Jernigan made motion to approve Chairman Pennamon to sign the letter of support for the JDA application to OneGeorgia, Comm. Henry seconded; passed unanimously.

Open Bank Account at Bank of Monticello for the 2018 SPLOST Funds:
Dennis Pate, Finance Director noted we have already begun receiving funds and need to open a bank account for the funds to be deposited into.
Comm. Pennamon questioned the amount received.
Mr. Pate noted he wasn’t sure without looking at it again.
Comm. Jernigan made motion to approve opening bank account at the Bank of Monticello for deposit of 2018 SPLOST funds from the Georgia Department of Revenue, Comm. Salmon seconded; passed unanimously.

Cannery Property Discussion:
Comm. Pennamon suggests that the Board have a Work Session and tour the Cannery Property and accept bids on it if they decide to get rid of it.
Comm. Salmon noted we should also look at doing something with scrap metal and old equipment.
Comm. Pennamon asked that the County Manager, time permitting; have department heads to get a list of surplus equipment so we can have a county auction.
Comm. Salmon noted that we will also need to look at the retention schedule to make sure we don’t dispose of anything we shouldn’t.
2018 SPLOST Project – Recreation Center Master Planning Proposals:
Mr. Benton noted staff was asked to obtain proposals for developing a concept master plan for the proposed new Recreation Park including a new Multipurpose Facility.

Comm. Pennamon noted it would be better to have a Work Session and sit down with the Recreation Director and Rec. Commission and discuss what we want and what is needed based on the money we have.

Comm. Salmon noted we need to take advantage of economies of scale for all the projects.

Comm. Jernigan made motion to table this item until we set up Work Session to discuss, Comm. Salmon seconded; passed unanimously.
County Attorney Items:
Atty. Ozburn noted he will need an Executive Session.
County Manager Items:
Mr. Benton noted we are currently working on the Lakeshore Drive chip/seal paving project; we have milled up Jasper, Monticello, Covington, and Jackson Streets as well as Shirley Drive. We have placed GAB and packed down all the streets next phase will be chip seal.
Mr. Benton noted Barr Bridge Road is complete. Reduced speed limits signs have been installed on Jackson Lake Road.
Mr. Benton informed the Board that NEGRC will be applying to write and administer the grant for Health Department.
Mr. Benton also informed the Board that Mark Hardison with auditing firm came and met with Mr. Pate to get talks about audit going.
Citizens Comments:
None
Executive Session:
Comm. Salmon made motion to go into Executive Session at 6:58 p.m. to pending litigation, personnel, and real estate acquisition, Comm. Henry seconded; passed unanimously.
Comm. Salmon made motion to come out of Executive Session at 7:33 p.m., Comm. Jernigan seconded; passed unanimously.
Comm. Salmon made motion to enter lease agreement between Jasper County and The Development Authority based upon lease agreement from County Attorney to include indemnification and authorize Chairman to sign, Comm. Henry seconded; passed unanimously.
Adjourn:
Comm. Jernigan made motion to adjourn at 7:37 p.m., Salmon seconded; passed unanimously.

___________________________
Carl Pennamon, Chairman

___________________________
Sharon S. Robinson, Clerk

Called Meeting Minutes – June 28, 2018

Jasper County Board of Commissioners

June 28, 2018

Called Meeting Minutes

6:00 P.M.

Comm. Pennamon called the meeting to order at 6:00 p.m.

Commissioners Present: Chairman, Carl Pennamon, Bruce Henry, Don Jernigan. Vic-Chair, Craig Salmon arrived at 6:02 p.m., and Doug Luke arrived at 6:16 p.m.

Staff Present: Mike Benton, County Manager, Clerk, Sharon Robinson, Finance Director, Dennis Pate, and County Attorney, David Ozburn.

Pledge of Allegiance:

Invocation:

District 1, Carl Pennamon

Agenda Approval:

Comm. Jernigan made motion approve the agenda as presented, Henry seconded; passed unanimously.

Commissioner’s Items:

Salmon – received a text thanking for the work done on Barr Bridge Road.

Henry – ditto the Barr Bridge work as noted by Comm. Salmon.

Jernigan – None

Pennamon – Shire/Stanton Springs got FDA approval which means their value will go on tax book this year and hopefully we will get funds in 2020.

Presentations/Delegations:

None

Regular Agenda:

New Business:

Adopt Solid Waste Curbside Fee for 2018 Tax Billing:

 

Comm. Henry questioned the results of the can count.

 

Mr. Benton noted it stayed about the same.

 

Comm. Henry made motion to maintain the price for Solid Waste Curbside Fee at $150 per livable household per cart, per year, Comm. Salmon seconded; passed 4-0.

 

Adopt Fire Protection Special District Fee for 2018 Tax Billing:

Comm. Salmon made motion to adopt the Fire Protection Special District Fee of $28.63 for the 2018 Tax Billing for all parcels located within the Fire Protection Special District, Comm. Henry seconded; passed 4-0.

 

Comm. Henry noted the money comes in as a pass-thru, has there been an increase in the number of people in that district where it will fluctuate the amount of money that comes in.

 

Mr. Benton noted a small increase; it is a pass thru amount of $42,900 there has been a little change but not much.

 

Adopt Tax Levy for 2018 Tax Billing:

Comm. Jernigan made motion to adopt Resolution # 2018.06.28 authorizing the Jasper County Tax Commissioner to levy a Jasper County Wide M&O Millage Rate at the roll back rate of 15.904, Comm. Salmon seconded; passed 4-0.

Comm. Henry made motion to adopt Resolution # 2018.06.28 authorizing the Jasper County Tax Commissioner to levy a Jasper County Wide Jasper Memorial Hospital Millage Rate at the roll back rate of .884, Comm. Salmon seconded; passed 4-0.

 

Adopt FY 2019 Budget:

Comm. Pennamon noted Jasper County BOC has tentatively approved the FY 2019 Budget with Total Expenditures in the amount of $10,429,900 and need to officially adopt the FY 2019 Budget as presented.

(A copy of the budget will be attached and made a part of the official minutes).

Comm. Salmon made motion to adopt Resolution # 2018.06.28A calling for a FY 2019 Budget with Expenditures of $10,429,900, Comm. Jernigan seconded; passed 4-0.

 

County Attorney Items:

None

County Manager Items:

None

Citizens Comments:

None

Executive Session:

None

Adjourn:

Comm. Jernigan made motion to adjourn at 6:18 p.m., Comm. Salmon seconded; passed unanimously.

___________________________

Carl Pennamon, Chairman

 

___________________________

Sharon S. Robinson, Clerk

Hurricane Michael Weather Information…

Hurricane Michael is expected to impact Jasper County and surrounding areas beginning approximately 11:00 p.m. tonight and winding down around 8:00 a.m. tomorrow morning. Wind gusts are forecasted in the 40-60 mph range with total rainfall amounts ranging from 3” to 5”.

Due to the impending storm conditions:  The Jasper County Courthouse, Senior Center, Animal Shelter, Recreation, Extension, and Health Department will be closed all day tomorrow, Thursday, October 11, 2018.

Recreation Rain Out communication will be provided by 3:00 p.m. for evening activities.

Plans are to re-open at normal hours on Friday, October 12th

All Public Safety Departments, including Fire Rescue, Sheriff’s Office, and Public Works will continue with Emergency Operations. Landfill Operations will be open to receive storm debris.

Continue to monitor County Website and Facebook Page for additional information.
All Public Safety Departments, including Fire Rescue, Sheriff’s Office, and Public Works will continue with Emergency Operations. Landfill Operations will be open to receive storm debris.

Continue to monitor County Website and Facebook Page for additional information.

Public Hearing Notice…

Jasper County is considering applying to the Georgia Department of Community Affairs for a Community Development Block Grant of up to $750,000 for the purpose of improving the Jasper County Health Department. These funds must be used to primarily benefit low- and moderate- income persons.

The activities for which these funds may be used are in the areas of housing, public facilities, and economic development. More specific details regarding eligible activities, plans to assist displaced persons (if any), the estimated amount of funds proposed to be used for activities to benefit low- and moderate- income persons, and the rating system will be provided at a public hearing which will be held at the Jasper County Historic Courthouse Small Courtroom at 126 W. Greene Street Monticello, GA 31064 on October 15, 2018 beginning at 6:00 p.m.

The purpose of this hearing will be to obtain citizen input into the development of the application. Jasper County is committed to providing all persons with equal access to its services, programs, activities, education and employment regardless of race, color, national origin, religion, sex, familial status, disability or age. Persons with special needs relating to handicapped accessibility or foreign language should contact Mike Benton, County Manager prior to October 15, 2018. This person can be located at 126 W. Greene Street, Suite 18 Monticello, GA 31064 between the hours of 8:00 a.m.-5:00 p.m., Monday through Friday, except holidays. Persons with hearing disabilities can contact the Georgia Relay Service, at (TDD) 1-800-255-0056 or (Voice) 1-800-255-0135.

2018 Voting Information…

A Message From Registrar – Carole Norris:

2018 Voting Information

Registration Deadline:  October 9, 2018  (to change address or to register)
Early Voting Dates:   October 15, 2018 – November 2, 2018
Voting Hours:   8:30 till 4:30 Monday – Friday
Saturday Voting Date:   October 27, 2018  from 9-4
Election day November 6, 2018
Absentee ballots are available upon request.
Any questions please call Carole at 706-468-4908

Now Hiring…

Building Inspector – 

Jasper County is accepting applications for a Building Inspector.  This position is to ensure compliance with County, State, Federal, and International codes and regulations.  Employee must possess a superior knowledge and experience base in building inspection and be able to work with contractors and home owners, to ensure that codes are met.  For a full job description and application, please come by the Human Resources Department on the basement floor in the Courthouse. Deadline to apply is 4:00 pm on October 5, 2018

A Message From The Tax Assessor’s Office…

IMPORTANT! PROPERTY REVIEW INFORMATION
As required by the Department of Revenue, property reviews will be conducted on a rotational basis throughout our county each year. The properties being reviewed for the 2019 tax year rotation are in the following map numbers: M01, M02, M03, M04, M05A, M05B, M05C, M05C, M05D, M06, M07, M08 and 034. The map number is the first part of your parcel number. Our appraisers will have identification on their vehicles and will identify themselves upon arrival to the property. Additionally, reviews will be conducted for properties with permits, properties that have sold recently or have exemption applications. If there are any concerns regarding these visits, please contact our office.

Commission Meeting – September 10, 2018

The Jasper County Board of Commissioners will meet in the Jasper County Courthouse on the ground floor in Suite 16 at 6 o’clock p.m. on September 10, 2018.       Meeting Agenda