January 7, 2019 Regular Meeting Agenda…

The January 7, 2019 regular meeting agenda has been posted …  Click Here

BOARD OF COUNTY COMMISSIONERS
JASPER COUNTY, GEORGIA
REGULAR MEETING AGENDA
January 7, 2019
6:00 p.m.
Commissioner’s Meeting Room – Ground Floor Ste. 16
MONTICELLO, GEORGIA

2019 Regular Commission Meeting Dates…

Jasper County Board of Commissioners have set the 2019 Regular Meeting dates as follows:

Monday, January 7th
Monday, February 4th
Monday, March 4th
Monday, April 1st
Monday, May 6th
Monday, June 3rd
Monday, July 1st
Monday, August 5th
Monday, September 9th
Monday, October 7th
Monday, November 4th
Monday, December 2nd

2019 County Holidays…

Jasper County Courthouse and offices will be closed the following dates…

New Year’s Day Tuesday – January 1, 2019
Martin Luther King Day –  Monday, January 21, 2019
President’s Day, Monday – February 18, 2019
Good Friday, Friday – April 19, 2019
Memorial Day Monday – May 27, 2019
Independence Day Thursday – July 4, 2019
Labor Day Monday – September 2, 2019
Columbus Day Monday – October 14, 2019
Veterans Day Monday – November 11, 2019

Thanksgiving Day Thursday – November 28, 2019
Day after Thanksgiving Friday – November 29, 2019

Christmas Eve Tuesday – December 24, 2019
Christmas Day Wednesday – December 25, 2019

Commissioner Henry – District 2 Sworn In…

Commissioner Bruce Henry being sworn in for another four year term to represent District 2 and the citizens of Jasper County…

 

Regular Meeting Minutes, November 5, 2018

 Jasper County Board of Commissioners

November 5, 2018

Regular Meeting Minutes

6:00 P.M.

Comm. Pennamon called the meeting to order at 6:00 p.m.

Commissioners Present: Chairman, Carl Pennamon, Vice-Chairman, Craig Salmon, Bruce Henry, Don Jernigan, and Doug Luke.

Staff Present: Mike Benton, County Manager, Clerk, Sharon Robinson, Finance Director, Dennis Pate, and County Attorney, David Ozburn.

Pledge of Allegiance:

Invocation:

District 4 – Craig Salmon

Agenda Approval:

Comm. Henry made motion approve the agenda as presented, Comm. Jernigan seconded; passed unanimously.

Consent Agenda:

Minutes:

Comm. Jernigan made motion to approve the Regular Meeting Minutes of October 1, 2018, Henry seconded; passed unanimously.

Check Register:

Comm. Jernigan made motion to approve the check register which included check #’s 41544 – 53636 for payment, Henry seconded; passed unanimously.

Presentations/Delegations:

None

 

Public Hearing:

Comm. Luke made motion to go into a Public Hearing at 6:03 p.m. to discuss the Annual Update of the Capital Improvements Element (CIE) of the Development Impact Fee Program for FY 2018 as required by the Department of Community Affairs, Comm. Salmon seconded; passed unanimously.

 

No one spoke for or against.

Comm. Salmon made motion to close the Public Hearing at 6:09 p.m., Comm. Henry seconded; passed unanimously.

Comm. Salmon noted we need to make sure this is on a calendar to be done each year.

Commissioner’s Items:

Salmon:  Noted that he got a call from someone in Alcovy Shores about lighting.  Snapping Shoals has a program in which they will bill the county directly for security lightning.  He just wanted us to be aware there is a program out there. Comprehensive Land Use map, aquifers not included, we need to correct that. Road complaints; also in December we need to discuss 2019 calendars. Also received a call about deputies driving fast even with lights on.

Henry: Tomorrow is Election Day, encouraged everyone to get out and vote.

Jernigan: None

Luke: Noted he talked to a lady who had requested several months ago to scrape Murder Creek Church Road and Shepherd Pond Road.

Pennamon: In reference to Comm. Salmon comment about the Comprehensive Plan, he has been told that he is the one that kept it off.  When it was presented to the Board to be submitted he had no dealing with Eva Kennedy.

Mr. Benton noted there was generic data put on the plan, it needs more detail.  He has spoke with Mary Alice Carter and Ken McMichael and the goal is to get specific detail information to put it on the map.   It will be discussed in December.

Presentations/Delegations:

None

Regular Agenda:

Old Business:

Architectural Services Proposals – 2019 CDBG – Health Department:

 

Mr. Benton noted that Jasper County BOC issued a Request for Proposals for Architectural Services for the 2019 CDBG application for renovation and addition to the Jasper County Health Department Building. Seven Architectural Firms submitted proposals as follows:

 

Firm                                                                 PAR Fee                     Architectural Design Project Fee

Carter Watkins Associates                              $2500                          6% – Construction Cost

PRAD Group                                                  $6000                          Not Specified

Armentrout Matheny Thurmond                    $7500                          9% – Construction Cost

BTBB                                                              $15,000                       8.5% – Construction Cost

Dickinson                                                        $18,000                       $72,000

Robert and Company                                      $32,948                       $77,669

GSB                                                                Not Clear                    7% – Construction Cost

 

Mr. Benton further noted Morris Hutchison with the Georgia Department of Public Health, Commissioner Jernigan, City Councilman David Wease and County Manager Mike Benton reviewed the submittals and have made a recommendation for Carter Watkins Associates.

 

Comm. Salmon questioned how long the proposals are good for.

 

Mr. Benton noted they will need to be done January in order to meet the application deadline.

 

Mr. Morrison noted the quote is good through the application process.  It is important to the process to hire an Architect as soon as possible.

 

Comm. Salmon noted he knows that we need to do something with the Health Department.

 

Comm. Pennamon questioned if we delay 30 days, and we want the Architect firm to come in and they say the building is not worth putting $750,000 into it; would that delay the process of re-thinking how you write the grant.

 

Mr. Hutchinson noted absolutely. The purpose of the Architect coming in is to determine which direction we need to go.  The RFP was written for renovation, if the scope changed for some reason and they recommended a new building then they would have to come before the board and have you all make a decision.

 

Comm. Luke made motion to authorize Chairman to engage Carter Watkins Associates for architectural services for the 2019 CDBG application with a PAR fee of $2500 and Architectural Design Project fee of 6% of construction cost; the PAR fee is due regardless of DCA awarding CDBG funding; the Architectural Project Design fee is contingent upon Jasper County receiving the DCA award, subject to attorney review; Comm. Salmon seconded; passed unanimously.

 

 

New County Policy – County Signage on GDOT ROW:

 

Comm. Pennamon asked Board members to take time to review the proposed Policy and put it back on the December 3rd agenda for approval.

 

New Business:

Annual Update of the Capital Improvements Element for FY 2018:

Comm. Pennamon asked Board members to take time to review the Plan and look at the impact fee percentages and put it back on the December 3rd agenda for approval. Also we will need to have some Work Sessions after the first of the year to work out the percentages for the next update.

 

FY 2018 Budget Amendments:

Dennis Pate, Finance Director reviewed three Budget Amendments for approval.

Comm. Henry made motion to approve Budget Amendment #01for Excise Tax, Comm. Jernigan seconded; passed unanimously.

Comm. Salmon made motion to approve Budget Amendment #02 for Four County Development, Comm. Luke seconded; passed unanimously.

Comm. Pennamon clarified that this FY 2018; as we didn’t have Contingency in FY 2019.

Comm. Salmon made motion to approve Budget Amendment #03 LOST Revenues, Comm. Jernigan seconded; passed unanimously.

 

FY 2019 1st Quarter Financial Report:

Mr. Pate reviewed the 1st Quarter Financial report with the Board.  (A copy of this report will be attached and made a part of the official minutes).

 

County Attorney Items:

None

County Manager Items:

Mr. Benton noted we have a fairly large project in the early stages in Turtle Cove; Turtle Cove Trailway connector with Whippoorwill. We had a pipe culvert that corroded.  We had to close the road temporarily.  We are doing the work in-house to save money.

Comm. Pennamon noted we need to make sure all residents, law enforcement, and emergency departments are notified.

Comm. Luke clarified this won’t tie up all our Public Works employees.

Mr. Benton noted it would not.

Comm. Pennamon noted we need to catch up on work orders and not direct all our resources to this one project.

Comm. Luke noted it would help if we shared this type of information with the Public when they call Public Works.

Mr. Benton noted Pittman Construction has finished the Post Road section except for final stripping and some punch out items, like aprons; 2 they need to put in and one they need to re-work.

Mr. Benton noted Shepherd Road bids have been sent out.  Gradall has been repaired, we now have the ability to use the attachment we purchased for limb shearing. Senior Center has moved into St. James Church.  Brannen Development started a demolition today.

Comm. Salmon requested an update on Pitts Chapel Bridge replacement.

Mr. Benton noted he did not have much of an update, DOT did change the detour, but they are really still moving slowly, will do his best to have an update by December meeting.

Citizens Comments:

Ken McMichael – Road Conditions

 

Executive Session:

Comm. Henry made motion to go into Executive Session at 7:05 p.m. to discuss real estate and pending litigation, Comm. Jernigan seconded; passed unanimously.

Comm. Salmon made motion to come out of Executive Session at 8:10 p.m., Comm. Henry seconded; passed unanimously.

Adjourn:

Comm. Henry made motion to adjourn at 8:11 p.m., Comm. Jernigan seconded; passed unanimously.

___________________________

Carl Pennamon, Chairman

 

___________________________

Clerk, Sharon Robinson

Regular Meeting Minutes, October 1, 2018

 Jasper County Board of Commissioners

October 1, 2018

Regular Meeting Minutes

6:00 P.M.

Comm. Pennamon called the meeting to order at 6:00 p.m.

Commissioners Present: Chairman, Carl Pennamon, Vice-Chairman, Craig Salmon, Bruce Henry, Don Jernigan, and Doug Luke arrived at 6:10 p.m.

Staff Present: Mike Benton, County Manager, Cynthia Peters, Administrative Specialist, Finance Director, Dennis Pate, and County Attorney, David Ozburn.

Pledge of Allegiance:

Invocation:

District 3 – Don Jernigan

Agenda Approval:

Comm. Henry made motion approve the agenda adding Service Delivery under Old Business, Comm. Salmon seconded; passed unanimously.

Consent Agenda:

Minutes:

Comm. Henry  made motion to approve the Regular Meeting Minutes of September 10, 2018, Jernigan seconded; passed unanimously.

Check Register:

Comm. Jernigan made motion to approve the check register which included check #’s 41373- 41543 for payment, Henry seconded; passed unanimously.

Presentations/Delegations:

None

 

Public Hearing:

None

Commissioner’s Items:

Salmon:  Noted that Commissioner Jernigan brought to his attention that he had received a call about placing Kildeer Lane on the road paving list for Public Works.

Henry: Would like to look at adding a 401K to the employees’ pension plan.

Jernigan: Noted he received a call from a resident on Blue Jay Court wanting to pass along Thanks to Public Works for a job well done.  Friday October 5th is the 70th Anniversary of World Teacher’s Day.

Pennamon: JDA did receive a $500,000 grant for the parkway extension in Stanton Springs; they are also applying for an 80/20 grant.

Commissioner Luke joined the meeting at 6:10 p.m.

Regular Agenda:

Old Business:

Purple Heart County, Piedmont Academy Baseball Champions and Jasper County Deer Capital Signs on GDOT State Routes ROW:

 

Mr. Benton noted that Piedmont Academy has requested the sign recognizing their baseball championship for several years in a row be placed on the right-of-way, also the Purple Heart and Deer Capital signs which have already been purchased. GDOT has initiated a new policy, they want 24 X 24 inch signs, the Purple Heart and Deer Festival signs are not that size, but GDOT has approved the placing of the signs.  Piedmont Academy would pay for their signs and 1/3 of the posts, American Legion would pay for ½ of the signs and 1/3 of the post, Jasper County 1/3 of the post and Deer signs were purchased a while ago. Thus Piedmont would pay $757, American Legion $714, and Jasper County $714.36. Piedmont Academy has agreed to reimburse the County $757; American Legion has agreed to pay $352.31; the difference of what they have already paid.

 

Comm. Salmon made motion to proceed with sign installation by GDOT with additional cost; Piedmont Academy will pay $757.33, American Legion will pay $714.36, and Jasper County’s cost is $714.36; Henry seconded; passed unanimously.

 

Comm. Pennamon gave Comm. Luke the opportunity to give his Commissioner Items.

 

Comm. Luke questioned if we have attachments for the Grad all. Also questioned if we are still cutting grass on Fridays.

 

Mr. Benton noted the Grad all is in the shop getting axle work, but when it gets out it will go to limbing; we did get the attachment. Mr. Benton noted we have missed one or two Fridays but we are trying to get every Friday.

 

Service Delivery:

 

Comm. Pennamon noted he talked with the City and they are ready to sign off on the Service Delivery with what we have submitted with 2 exceptions; they would like the 705 acres that they annexed into the city to be included in their service delivery area, and they want to have the right to negotiate with JCWSA the route that they take to connect their water line.

 

Atty. Ozburn noted it was legally annexed, even though it is disconnected from the rest of the City and there is not much we can do to keep them from providing water service within their own boundaries.  In terms of traversing over the unincorporated area that is by default the Authority’s territory to defend.  We don’t really have the authority to give the City the power to go through that.  Putting in there that they need to negotiate with the Water Authority to go through unincorporated areas is a good idea as that is between the 2 entities, the county should not be involved.

 

Comm. Pennamon noted he told the City that he will have the County Attorney work up the wording and submit to the City for their attorney to approve it. They are expecting to have a Called Meeting on Thursday and hopefully will sign off on it and go from there.

 

Comm. Jernigan questioned if Atty. Ozburn can have that ready for the City by Thursday.

 

Atty. Ozburn noted he can.

 

Comm. Salmon noted we were never notified officially of the annexation.

 

Atty. Ozburn noted that it was done through the Legislature, we didn’t get any notice; but, it was done legally.

 

Comm. Henry questioned that since the land was in conservation did we get any proceeds from it.

 

Comm. Pennamon noted he talked to Chief Appraiser, Lynn Bentley and she noted since it was purchased by a government agency; there was no breach.

 

Comm. Henry made motion to approve subject to the 700+ acres of water delivery being up to the City and the City will have to negotiate routing of the water to the City with JCWSA, Jernigan seconded; passed unanimously.

 

New Business:

Jasper County – Monticello – Shady Dale – Joint Comprehensive Plan 2018 Update Adoption:

Mr. Benton noted Georgia Department of Community Affairs requires Counties to update its joint comprehensive plan every five years. There was a steering committee of twenty members. The final draft of the plan now needs to be adopted and sent to DCA.  It has been submitted to NEGRC and DCA has approved it for final adoption.

 

Comm. Henry made motion to adopt the 2018 Jasper County – Monticello – Shady Dale – Joint Comprehensive Plan Update thru Resolution #2018.10.01, as approved by the Georgia Department of Community Affairs, Salmon seconded; passed unanimously.

 

Solid Waste Curbside Pickup – Advanced Disposal Contract:

Mr. Benton noted the Advanced Disposal Contract expires December 31, 2018.

Comm. Pennamon noted that the Board would like to get the contract to coincide with our budget years.

Steve Edwards with Advanced Disposal noted they are certainly agreeable to that.

Mr. Benton noted the contract cost is no change. The current cost is $145.44

Mr. Edwards noted, this is an amendment; there will be no price change for the first year of the amendment (2019); but in 2020 and 2021 there will be the consumer price index (CPI) change.

Comm. Henry questioned what the average CPI increase.

Mr. Edwards noted it is about 2.5%.

Mr. Benton noted ours is capped at 3% in the contract.

Comm. Jernigan made motion to Authorize Chairman to sign the third amendment to the Advanced Disposal Services contract extending the period from January 1, 2019 thru June 30, 2022, Luke seconded; passed unanimously.

 

2019 LMIG Application:

Mr. Benton gave an update on the 2018 LMIG project on Post Road. They are trying to finish this week.

 

Mr. Benton noted the 2019 LMIG application period is open until December 31st.

 

Mr. Benton noted the project cost as:

GDOT 2019 LMIG for Jasper County –         $559,173.67

Required County Match –                               $167,752.10

Total Minimum Project Cost –            $726,925.77

 

Mr. Benton reviewed the previous LMIG projects as:

2013 – Jackson Lake Rd, Brazey Rd., 2014 – Avant Rd, Hodges Farm Rd, Yancey Rd, Dallas Trail, and Gem Lane, 2015 – Post Rd., 2016 – Goolsby Rd., 2017 – Post Rd., and 2018 – Post Rd.

 

Mr. Benton noted that it is his understanding that the Board would like to do Goolsby Road.  He called Robert Jordan, Engineer to address the Board on Goolsby Road plans.

 

Mr. Jordan noted the section of Goolsby Road to be done includes;

North Section from SR 11 to Center Section – 2.17miles to the new paving of the Center Section that was resurfaced in 2016; then the South section to Fullerton Phillips Rd – 3.03 miles.

 

Mr. Jordan noted the total of the 2 sections would be $685,560; he applied 10% for increase which would bring the total to $754,116.

 

Mr. Jordan noted he has been working on a Jasper Road Ranking system; it ranks the roads on different criteria, this can be used as a guide to plan road work.

 

Comm. Pennamon noted that the money that was received from JDA; there has been no decision made as to how that money will be spent.

 

Mr. Benton noted if Goolsby Road is approved; he would like to go ahead and put together a bid proposal, so we are not waiting until October to get this done.

 

Comm. Jernigan made motion to approve the 2019 LMIG Application for Goolsby Road as presented; Henry seconded; passed unanimously.

 

Comm. Henry questioned where the additional money would come from.

 

Mr. Benton noted it would come from SPLOST.

 

Comm. Luke questioned how many more miles of Post Road we have.

 

Mr. Benton noted roughly about 3.5 miles.

 

Jasper County Employees Pension Plan – ACCG Defined Benefit Plan Amendment:

 

Mr. Benton noted that we have 2 employees that are above 65 years of age who have requested to opt out of Jasper County’s Employee Pension Plan. The two employees are retired from a different employer and are receiving pension benefits from a different pension plan. Staff is recommending an amendment to the plan that when an employee reaches age 65 they have the option to “opt-out.”

 

Atty. Ozburn noted that GEBCorp originally expressed caution in allowing an opt-out; the resolution authorizes the Chairman, County Manager, and County Attorney to talk with GEBCorp about what is needed to change the language and authorize signatures of Chairman to execute the amendment.

 

Comm. Salmon noted that the resolution number should be changed.

 

Comm. Luke made motion to adopt the resolution 2018.10.01-02 to approve the amendment to the ACCG Defined Benefit Plan for Jasper County Employees that provides an opt-out clause for employees that have attained age 65 by Jan 1 of each year, Salmon seconded; passed unanimously.

County Attorney Items:

None

County Manager Items:

Mr. Benton noted the Annual CIE is due and he will be discussing in a work session or meeting in near future.  He feels it is time to review where the impact fee money goes in terms of percentages to the departments.

Citizens Comments:

Charles Forsyth – Service Delivery, Pension Plan

 

Executive Session:

None

Adjourn:

Comm. Salmon made motion to adjourn at 7:14 p.m., Henry seconded; passed unanimously.

___________________________

Carl Pennamon, Chairman

 

___________________________

Cynthia Peters, Administrative Specialist

2019 Striping and Signage Project…

2018 Deal of the Year…

The Joint Development Authority along with the Economic Development Offices of Jasper, Morgan, Newton & Walton Counties were awarded the Georgia Economic Developers Association 2018 Deal of the Year.   Attending from Jasper County was Commissioner Carl Pennamon, David Dyer, and Steve Jordan.

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Senior Center Progress…

Work has begun on the Jasper County Senior Center…

 

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Public Notice – Distilled Spirits, Beer and Wine Renewals…

The following applications will go before the Board of Commissioners on December 3, 2018 at 6 pm.

  • Tyson’s Country Store, Application number 2018-A-004 located at 22044 Hwy 11 North. Name of applicant: Lisa Whitaker Wilkerson – Retail sales of beer and wine – Renewal
  • Lakeview Marina, Application number 2018-A-002 located at 8726 Jackson Lake Road Monticello, Ga 31064. Name of applicant: Shabanali Jabbarcheloei – Retail sales of beer and wine – Renewal
  • Lakeview Restaurant, Application number 2018-A-003 located at 8726 B Jackson Lake Road Monticello, Ga 31064. Name of applicant: Shabanali Jabbarcheloei – Pouring license for distilled spirits, beer, and wine. – Renewal
  • Convenience Stores, Inc dba Larry’s 4 way, Application number 2018-A-001 located at 9160 Hwy 212 West Monticello, Ga 31064. Name of applicant: Joann Hedrick – Retail sales of beer and wine. – Renewal
  • Turtle Cove POA, Application number 2018-A-006 located at 222 Clubhouse Drive Monticello, Ga 31064. Name of applicant: Lucinda M. Bryant – Pouring license for distilled spirits, beer, and wine. – Renewal
  • Frank’s Restaurant, Application number 2018-A-008 located at 11818 Hwy 212 West Covington, Ga 30014. Name of applicant: Vivian Castellana Fuller – Pouring license for distilled spirits, beer, and wine. – Renewal

Consideration of approval will be on the agenda for the monthly County Commissioners meeting on December 3, 2018 at 6 pm.  The meeting will be in the Commissioners meeting room on the basement floor of the Courthouse.