Public Hearing Minutes – June 21, 2018 – 6pm

     Jasper County Board of Commissioners

June 21, 2018

Public Hearing Minutes

6:00 P.M.

Comm. Pennamon called the Public Hearing to order at 6:00 p.m.

Commissioners Present: Chairman, Carl Pennamon, Vice-Chairman, Craig Salmon, Don Jernigan, and Bruce Henry. Doug Luke was absent.

Staff Present: County Manager, Mike Benton, Clerk, Sharon Robinson, and Finance Director, Dennis Pate.

Comm. Pennamon reviewed the consolidated budget by department. Total budget of $10,429,900.  Proposed millage rate of 15.904 at rollback rate which will bring in projected revenues of $10,168,254 for a deficit of $261,646 that will come from fund balance.

Comm. Pennamon opened the floor for anyone speaking for or against the budget:

Charles Forsythe noted he objects to the meeting based on the fact that the meeting was not properly advertised according to the law; failed to advertise on June 14th.

Comm. Salmon requested County Manager to check into Mr. Forsythe’s comments.

Mr. Benton noted he will confirm we are legal.

Comm. Pennamon noted the hospital millage will be 0.884 at the rollback rate.

Comm. Pennamon declared the Public Hearing closed at 6:09 p.m.

__________________________

Carl Pennamon, Chairman

 

___________________________

Sharon Robinson, Clerk

Public Hearing Minutes – June 21, 2018 – 10am

           Jasper County Board of Commissioners

June 21, 2018

Public Hearing Minutes

10:00 A.M.

 

Comm. Pennamon called the Public Hearing to order at 10:00 a.m.

Commissioners Present: Chairman, Carl Pennamon, Vice-Chairman, Craig Salmon, Don Jernigan, and Bruce Henry. Doug Luke was absent.

Staff Present: County Manager, Mike Benton, Clerk, Sharon Robinson, and Finance Director, Dennis Pate.

Comm. Pennamon reviewed the consolidated budget by department. Total budget of $10,429,900.  Millage rate of 15.904 at rollback rate which will bring in revenues of $10,168,254 for a deficit of $261,646 that will come from fund balance to make the budget whole.

Comm. Pennamon opened the floor for anyone speaking for or against the budget:

No one spoke for or against the budget.

Mr. Benton noted the Hospital was approved at .884 at the rollback rate

Jan Gaston from the Hospital was the only person in the audience.  She thanked the Board of Commissioners for funding the Hospital and noted that Commissioner Pennamon deserves all the credit for that as it was his idea years ago.

Comm. Pennamon declared the Public Hearing closed at 10:08 a.m.

__________________________

Carl Pennamon, Chairman

 

___________________________

Sharon Robinson, Clerk

Called Meeting Minutes – June 18, 2018

Jasper County Board of Commissioners
June 18, 2018
Called Meeting Minutes
6:00 P.M.

Comm. Pennamon called the meeting to order at 6:00 p.m.
Commissioners Present: Chairman, Carl Pennamon, Vice-Chairman, Craig Salmon, Bruce Henry, Don Jernigan, and Doug Luke.
Staff Present: Mike Benton, County Manager, Clerk, Sharon Robinson, Finance Director, Dennis Pate, and County Attorney, David Ozburn.
Pledge of Allegiance:
Invocation:
District 5 – Doug Luke
Agenda Approval:
Comm. Jernigan made motion approve the agenda as presented, Henry seconded; passed unanimously.
Commissioner’s Items:
Luke – List of Mandatory Increases complete.
Henry – None
Jernigan – None
Salmon – None
Pennnamon – Senior Center and Extension Service vans are parked out front for photo.
Presentations/Delegations:
None
Regular Agenda:

Old Business:
Approve Employee Health Insurance Program:
Mr. Kelly Fox reviewed spreadsheet with Commissioners. (A copy will be attached and made a part of the official minutes).
Mr. Fox noted the underwriting has been completed and the partially funded program with Cigna. Total annual increase with keeping employee deductions as they are would be $269,519.84 annually. They did negotiate that Cigna would allow for deductible carry-over credit so anyone that has met their deductible will roll into this plan.
Mr. Fox noted he recommends we move back to Companion for dental and life.
Mr. Fox reviewed deduction options for employees with Commissioners.
Mr. Fox noted the partially self-funded format will help us to be a little more consistent with our renewals as well.
Comm. Jernigan made motion to go with ABA/Cigna for coverage and Option 2 under the percentage cost sharing options, Luke seconded; Jernigan, Luke, Pennamon, Salmon vote yes; Henry opposed; passed 4 to 1.
Comm. Henry expressed concern with the amount of increased deductions for employees.
Comm. Luke noted we can’t undo the Healthcare Act.
Comm. Luke made motion to go back with Companion for dental and basic life, Salmon seconded; passed unanimously.
FY 2019 Budget – Additional Budget Review:
Commissioners reviewed the updated consolidated budget sheet.
Mr. Benton noted the total budget is $10,486,661 with additional insurance of $43,239 for a new total budget of $10,529,900.
Comm. Pennamon noted we had a good fund balance at audit last year, based on County Manager’s estimate we are looking at a $300,000 additional fund balance. He recommends take the $100,000 in contingency out the budget to bring the budget total to $10,429,900.
Comm. Salmon clarified that the $10,429,900 takes into account all the changes.
Mr. Benton noted it does.
Mr. Benton noted the fund balance needed to balance the budget would be $261,646
Comm. Luke made motion to advertise final budget at $10,429,900 taken into account a $100,000 decrease in contingency to arrive at that number, Salmon seconded; passed unanimously.
County Attorney Items:
None
County Manager Items:
None
Citizens Comments: Jasper County Board of Commissioners
June 18, 2018
Called Meeting Minutes
6:00 P.M.
Comm. Pennamon called the meeting to order at 6:00 p.m.
Commissioners Present: Chairman, Carl Pennamon, Vice-Chairman, Craig Salmon, Bruce Henry, Don Jernigan, and Doug Luke.
Staff Present: Mike Benton, County Manager, Clerk, Sharon Robinson, Finance Director, Dennis Pate, and County Attorney, David Ozburn.
Pledge of Allegiance:
Invocation:
District 5 – Doug Luke
Agenda Approval:
Comm. Jernigan made motion approve the agenda as presented, Henry seconded; passed unanimously.
Commissioner’s Items:
Luke – List of Mandatory Increases complete.
Henry – None
Jernigan – None
Salmon – None
Pennnamon – Senior Center and Extension Service vans are parked out front for photo.
Presentations/Delegations:
None
Regular Agenda:

Old Business:
Approve Employee Health Insurance Program:
Mr. Kelly Fox reviewed spreadsheet with Commissioners. (A copy will be attached and made a part of the official minutes).
Mr. Fox noted the underwriting has been completed and the partially funded program with Cigna. Total annual increase with keeping employee deductions as they are would be $269,519.84 annually. They did negotiate that Cigna would allow for deductible carry-over credit so anyone that has met their deductible will roll into this plan.
Mr. Fox noted he recommends we move back to Companion for dental and life.
Mr. Fox reviewed deduction options for employees with Commissioners.
Mr. Fox noted the partially self-funded format will help us to be a little more consistent with our renewals as well.
Comm. Jernigan made motion to go with ABA/Cigna for coverage and Option 2 under the percentage cost sharing options, Luke seconded; Jernigan, Luke, Pennamon, Salmon vote yes; Henry opposed; passed 4 to 1.
Comm. Henry expressed concern with the amount of increased deductions for employees.
Comm. Luke noted we can’t undo the Healthcare Act.
Comm. Luke made motion to go back with Companion for dental and basic life, Salmon seconded; passed unanimously.
FY 2019 Budget – Additional Budget Review:
Commissioners reviewed the updated consolidated budget sheet.
Mr. Benton noted the total budget is $10,486,661 with additional insurance of $43,239 for a new total budget of $10,529,900.
Comm. Pennamon noted we had a good fund balance at audit last year, based on County Manager’s estimate we are looking at a $300,000 additional fund balance. He recommends take the $100,000 in contingency out the budget to bring the budget total to $10,429,900.
Comm. Salmon clarified that the $10,429,900 takes into account all the changes.
Mr. Benton noted it does.
Mr. Benton noted the fund balance needed to balance the budget would be $261,646
Comm. Luke made motion to advertise final budget at $10,429,900 taken into account a $100,000 decrease in contingency to arrive at that number, Salmon seconded; passed unanimously.
County Attorney Items:
None
County Manager Items:
None
Citizens Comments:
None
Executive Session:
None
Adjourn:
Comm. Jernigan made motion to adjourn at 6:37 p.m., Comm. Salmon seconded; passed unanimously.
___________________________
Carl Pennamon, Chairman

___________________________
Sharon Robinson, Clerk

None
Executive Session:
None
Adjourn:
Comm. Jernigan made motion to adjourn at 6:37 p.m., Comm. Salmon seconded; passed unanimously.
___________________________
Carl Pennamon, Chairman

___________________________
Sharon Robinson, Clerk

Called Meeting Minutes – June 14, 2018

           Jasper County Board of Commissioners

June 14, 2018

Called Meeting Minutes

6:00 P.M.

 

Comm. Pennamon called the meeting to order at 6:00 p.m.

Commissioners Present: Chairman, Carl Pennamon, Vice-Chairman, Craig Salmon, Bruce Henry, and Don Jernigan. Doug Luke arrived at 6:06 p.m.

Staff Present: Mike Benton, County Manager, and Administrative Specialist, Cynthia Peters. County Attorney, David Ozburn arrived at 6:07 p.m.

Pledge of Allegiance:

Invocation:

District 4 – Craig Salmon

Agenda Approval:

Comm. Jernigan made motion approve the agenda as presented, Salmon seconded; passed unanimously.

Commissioner’s Items:

Luke – None.

Henry – None

Jernigan – None

Salmon – None

Pennnamon – None

Presentations/Delegations:

None

Regular Agenda:

 

 

Old Business:

FY 2019 Proposed Budget, 2018 Digest and Millage Rate – Consensus to Advertise:

Comm. Pennamon reviewed the budget numbers.

Commissioners had discussion on pay increase for employees. It should be merit only and all appraisals should be done. Goal is August 1, to decide how to distribute pay increase. County Manager to make sure that all department heads have all employee reviews complete.

Commissioners had discussion on employee health insurance.

Mr. Benton noted that Kelly Fox will have some final numbers for him on Friday, June 16. A called meeting is scheduled for Monday, June 18 to discuss employee health insurance. A final cost will be provided by Cigna at that time.

Comm. Salmon made motion to set the millage rate at the roll back rate of 15.904, a 3% pay increase for employees with a total budget not to exceed the amount of $10,540,373 and that includes payroll contingency line item with difference coming from Fund Balance, Jernigan seconded; passed unanimously.

County Attorney Items:

None

County Manager Items:

None

Citizens Comments:

None

Executive Session:

None

 

 

 

 

 

Adjourn:

Comm. Henry made motion to adjourn at 6:18 p.m., Comm. Salmon seconded; passed unanimously.

___________________________

Carl Pennamon, Chairman

 

___________________________

Cynthia Peters, Administrative Specialist

Called Meeting Minutes – June 11, 2018

           Jasper County Board of Commissioners

June 11, 2018

Called Meeting Minutes

6:00 P.M.

 

Comm. Pennamon called the meeting to order at 6:00 p.m.

Commissioners Present: Chairman, Carl Pennamon, Bruce Henry, Don Jernigan, and Doug Luke. Vice-Chairman, Craig Salmon was absent.

Staff Present: Mike Benton, County Manager, Staff Accountant, Shernita Hicks, and County Attorney, David Ozburn.

Pledge of Allegiance:

Invocation:

Rev. Jimmy Horton, Springfield Missionary Baptist Church.

Agenda Approval:

Comm. Jernigan made motion approve the agenda as presented, Henry seconded; passed unanimously.

Commissioner’s Items:

Luke – None.

Henry – None

Jernigan – None

Pennnamon – Asked Attorney to get with Planning and Zoning to represent Jasper County on that dumping case.

Presentations/Delegations:

None

Regular Agenda:

 

 

Old Business:

Senior Center Construction Period Relocation Bid Award:

Comm. Pennamon announced Bids:

  • James AME Church – $17,700 rent – 10 months
  • Springfield Baptist – $23,000 rent – 10 months

Comm. Henry advised to go with lowest bid. Tracy Norton to review contents of bid during meeting.

Rev. Horton asked to withdraw Springfield bid to prevent problems. Advised of work done for seniors but doesn’t want to make this a political issue.

Comm. Luke advised Ms. Norton to continue reviewing and make a decision.

Ms. Norton advised she recommends St. James due to office space and location.

Commissioners Luke and Pennamon advised Ms. Norton to take a few more minutes to review. Ms. Norton advised office space on same level is needed with seniors to prevent falls from steps.

Ms. Norton noted St. James as preference again.

Comm. Luke made motion to accept the bid from St. James AME Church, Henry seconded; Luke, Henry, Jernigan vote yes; Pennamon abstained. Passed 3-0.

Ms. Norton noted Senior Center would like to purchase a container for storage of furniture/equipment in the amount of $2650 instead of renting one for $1,600.

Comm. Pennamon questioned where funding will come from.

Ms. Norton noted we received additional funding as a budget amendment to current year funding.

Mr. Benton noted this would actually increase fund balance for that particular item.

Mr. Benton clarified that the board did agree to a total of $22,500; so far we have spent $10,988 and we do have a required construction cash match of $8,500, so we have to reserve that money, and that does leave the $3,012 out of the original $22,500.  The $25,000 is from the revenue increase from transportation and meals.

Mr. Benton noted we didn’t budget this much for next year, because we can’t count on it.

 

Comm. Henry made motion to use some of the $3,012 to purchase 40 x 8 container for set-up and delivery in the amount of $2650, Luke seconded; passed unanimously.

FY 2019 Budget preparation:

Commissioners discussed possible cuts in budget.

Comm. Luke noted cut to BOC budget recommending that if tablets will be purchased, they should do so themselves to own it.

Comm. Henry agreed.

Commissioners discussed the next meetings:

Agreed to have two meetings on June 21st at 10 am and 6 pm; and one meeting on June 25th at 6 pm.

County Attorney Items:

None

County Manager Items:

None

Citizens Comments:

None

Executive Session:

None

Adjourn:

Comm. Henry made motion to adjourn at 7:00 p.m., Comm. Luke seconded; passed unanimously.

___________________________

Carl Pennamon, Chairman

 

___________________________

Shernita Hicks, AP/Payroll Clerk

Regular Meeting Minutes – June 4, 2018

           Jasper County Board of Commissioners

June 4, 2018

Regular Meeting Minutes

6:00 P.M.

 

Comm. Pennamon called the meeting to order at 6:00 p.m.

Commissioners Present: Chairman, Carl Pennamon, Bruce Henry, Don Jernigan, Vice-Chairman, Craig Salmon, and Doug Luke.

Staff Present: Mike Benton, County Manager, Clerk Sharon Robinson, and Finance Director, Dennis Pate.

Pledge of Allegiance:

Invocation:

Rev. Jimmy Horton, Springfield Missionary Baptist Church

Agenda Approval:

Comm. Jernigan made motion approve the agenda as presented, Comm. Henry seconded; passed unanimously.

Consent Agenda:

Minutes:

Comm. Luke made motion to approve the Work Session, Service Delivery Strategy Minutes of April 19, 2018; Henry seconded; passed unanimously.

Comm. Henry made motion to approve the Work Session Minutes of April 23, 2018, Jernigan seconded; passed unanimously.

Comm. Jernigan made motion to approve the Called Meeting Minutes of April 30, 2018, Luke seconded; passed unanimously.

Comm. Luke made motion to approve the Regular Meeting Minutes of May 7, 2018, Henry seconded; passed unanimously.

Comm. Henry made motion to approve the Budget Work Session Minutes of May 14, 2018, Luke seconded; passed unanimously.

Comm. Jernigan made motion to approve the Budget Work Session Minutes of May 21, 2018, Henry seconded; passed unanimously.

Check Register:

Comm. Luke made motion to approve the check register which included check #’s 53004 – 053236 for payment, Henry seconded; passed unanimously.

Public Hearing:

None

Commissioner’s Items:

Luke: None

Henry: Sent email showing reflective tape on poles, he had someone contact him wanting to see if we good put in street lights so they could see street signs; took a picture of some they have in Newton County, would like to see if we can find something similar.  When will we start on Barr Bridge Road Bridge.

Mr. Benton noted we are ready, it will be scheduled very soon.

Jernigan: None

Salmon:  None.

Pennamon: None

Presentations/Delegations:

None

Regular Agenda:

Old Business:

FY 2019 Budget Discussion:

Comm. Henry made motion to table this item until Thursday, June 7th, Luke seconded; passed unanimously.

 

New Business:

Peachtree Recovery Services – Third Party Property Damage Claims Management Service:

Mr. Todd Rhoad gave a presentation of the services they offer. They do insurance subrogation and recovery for government entities when an accident results in damage to their property. They have the ability to go back four years. There are no upfront costs for the County.

Board members agreed to table this until the County Attorney can review the contract.

Southeastern Consulting Services Timber Cruise Proposal:

Mr. Benton noted Jon Parish with Southeastern Consulting Services, Inc. has provided a cost estimate of $2000 to perform a timber appraisal for County property located between Hwy 212 W, Mack Tillman Dr., Ted Sauls Rd., Jasper County Recreation Center and the closed municipal landfill.

 

Comm. Salmon questioned if we could save money by utilizing our Chief Appraiser who does evaluations already.

 

Mr. Benton noted she uses the same company.

 

Comm. Henry noted some timber companies will come out and give you a free estimate and maybe we should reach out to them first.

 

Mr. Benton noted that is a good point, he has not reached out to any local timber harvesters.

 

Charlie Todd, Ag Agent noted he never heard of timber harvesters doing it for free, but $2000 is not a bad price for the 85 acres we are looking at.

 

Comm. Salmon made motion to authorize County Manager to seek out local timber companies to see if they will give free estimates and if they can’t, approve the estimate of $2000 provided by Southeastern Consulting, Jernigan seconded; passed unanimously.

Recreation Board By-Laws Change – Five Member Board to Seven Member Board:

Mr. Robert Norton noted The Jasper County Recreation Board met on May 23, 2018 and voted to amend the By-Laws to increase the number of Board members from 5 to 7 and it was passed unanimously. They are losing one member and would like to increase the number of board members.

 

Comm. Henry made motion to approve the amended Recreation By-Laws to increase from 5-member to 7-member board, Luke seconded; passed unanimously.

Comm. Salmon made motion to advertise for 2 additional board positions, Jernigan seconded; passed unanimously.

New Extension Van Lettering and Logo:

Kasey Hall, Extension Agent noted that the bus arrived in Atlanta about 3 weeks ago, now she is just wanting approval and to hear the boards thoughts on what logo to put on it.

Comm. Pennamon noted he would like to see Jasper County with the 4-H logo on it.

Comm. Jernigan noted he felt all the county vehicles should be uniform with the county seal on it.

Ms. Reid noted they will absorb the additional $250 cost in their budget.

Comm. Luke made motion to accept as presented with additional proceeds to come from Extension budget, Henry seconded; passed unanimously.

Senior Center Relocation Costs during Construction Period:

Ms. Tracy Norton noted due to unforeseen circumstances, the previously planned relocation site has not worked out, which would have cost only for utilities, therefore we must find another relocation site during the estimated 10-month construction period. The new site will cost more. Due to accessibility, Thomas Persons Hall was one of the bidders but would not suit the needs of the seniors, the other 2 bids were from Springfield Missionary Baptist Church and St. James A.M.E. Church.

 

Ms. Norton further noted that she would like to re-do the bidding process and have St. James and Springfield to re-submit their bids.

 

Comm. Pennamon expressed the need to do sealed bids.

 

Comm. Luke made motion to table and ask for sealed bids by Monday, June 11, 2018 and advertise on the county website, Henry seconded; passed unanimously.

State of Georgia Properties Commission Lease Agreement Request:

Mr. Benton noted The Georgia State Properties Commission is requesting Jasper County BOC to renew the expired lease agreement governing the space provided by the County for the administration of the Felony Probation Program for Jasper County. The new lease would begin July 1, 2018 and end June 30, 2019.

 

Comm. Jernigan made motion to table this item pending legal advice, Henry seconded; passed unanimously.

Tablets for Commissioners:

Comm. Pennamon noted that we need to look at cost estimates on this and have staff make a presentation.

 

Comm. Salmon noted the amount of time and resources used in printing packets.

 

Mr. Benton noted he will get pricing and choices and bring back to board for review.

 

County Attorney Items:

None

County Manager Items:

Mr. Benton noted we are close to having 2 proposals on design services for a master plan on the recreation area from JMA and Precision Planning.

Comm. Pennamon noted he feels it could be a cost savings if we include Public Works Shop and Sheriff project in this plan.

Mr. Benton noted the Ocmulgee Judicial Circuit is working hard to cut the cost of the rising indigent cost of juvenile court, they are going to change the fee schedule to hourly rates and appoint attorneys per district.

 

Citizens Comments:

Rev. Jimmy Horton – Cannery

Executive Session:

None

 

Adjourn:

Comm. Jernigan made motion to adjourn at 7:23 p.m., Salmon seconded; passed unanimously.

 

___________________________

Carl Pennamon, Chairman

 

___________________________

Sharon S. Robinson, Clerk

Work Session Minutes – May 31, 2018

           Jasper County Board of Commissioners

May 31, 2018

Work Session Minutes

6:00 P.M.

 

Comm. Pennamon called the meeting to order at 6:00 p.m.

Commissioners Present: Chairman, Carl Pennamon, Bruce Henry, and Don Jernigan.  Vice-Chairman, Craig Salmon (arrived at 6:07 p.m.).  Doug Luke was absent.

Staff Present: Mike Benton, County Manager, Clerk, Sharon Robinson, and Finance Director, Dennis Pate.

Pledge of Allegiance:

Invocation: Bruce Henry, Dist. 2

Employee Health Insurance:

Mr. Benton noted that Kelly Fox, our insurance representative would go over our insurance options.

Mr. Fox noted that Humana which is who the employee coverage was with this year has come back with a 60% increase.

Mr. Fox recommended going with a partially self-funded plan that represents an increase of $160,000. It does away with the $250 deductible for Rx. This is a different platform that we have been on before. This will have to go through underwriting so, he will need to meet with all the employees for the underwriting process.

Comm. Pennamon requested Mr. Fox to look at employee portion increases.

Mr. Fox noted that this is where we are with Health Insurance and the rising cost.

Commissioner Salmon joined the meeting at 6:07 p.m.

Mr. Fox to canvas the employees and get the numbers on cost for increasing employee portion.

FY 2019 Budget:

Commissioners reviewed the Magistrate Court salary sheets and budget and asked Mr. Benton to have the Magistrate Judge come talk to them.

Comm. Pennamon suggested taking $72,876 from capital outlay in Fire Rescue Budget and move that amount to debt service; leaving $42,850 in Capital Outlay.

Mr. Benton noted the new ambulance will not come out of Capital Outlay it is already included in debt service.

Mr. Benton clarified he should subtract the $72,876 from the $1,144,263 to give a total budget of $1,071,387 for Fire Rescue.

Commissioners discussed Appropriations budgets.

Mr. Benton noted the Hospital will get the rollback rate if that’s what we do.

Mr. Benton noted the Library did ask for an increase; he will find out the mandated increase, if any.

Mr. Benton noted the Chamber of Commerce requested an increase of $600; he will provide Commissioners a copy of the request.

Mr. Benton noted he will find out what additional staff the Health Dept. is requesting an increase for.

Comm. Pennamon suggested leave Economic Development as it is for FY 2018.

Comm. Salmon expressed concern with return on investment for Economic Development.

Mr. Benton noted that we will come back to employee salaries and the new legislation for prepaid phones which may increase revenue.

Board members agreed to allow Citizens Comments.

Mary Patrick – Chamber, Library, Magistrate, and Economic Development.

Charles Forsythe – Retirement, Census.

Comm. Pennamon declared the Work Session closed at 7:04 p.m.

___________________________

Carl Pennamon, Chairman

 

___________________________

Sharon S. Robinson, Clerk

Work Session Minutes – May 21, 2018

           Jasper County Board of Commissioners

May 21, 2018

Work Session Minutes

6:00 P.M.

Comm. Pennamon called the meeting to order at 6:00 p.m.

Commissioners Present: Chairman, Carl Pennamon, Vice-Chairman, Craig Salmon, Bruce Henry, and Don Jernigan.  Doug Luke were absent.

Staff Present: Mike Benton, County Manager, Clerk, Sharon Robinson, and Finance Director, Dennis Pate.

Pledge of Allegiance:

Invocation: Vice-Chairman, Craig Salmon

Mr. Benton noted he added 3 columns to the consolidated page. He noted the departments that have been tentatively approved not included any salary increases.

Superior Court – 2018 budget is $348,684, requested of $355,258; obligated mandated amount is $1,323.  The 2018 budget plus obligated is $350,007 which is recommended.

District Attorney – 2018 budget is $43,345 and request of $53,054. Asst. DA salary supplement Wilkinson County, who we share our Asst. DA with does supplement with a $5,000 annual payment. Putnam and Hancock are similar to us; Putnam supplements $5,000 and Hancock supplements $3,000. Use cost of $5,000 for a total budget of $49,152.

Magistrate – Come back to this one after County Manager has meeting with him.

Probate – go with 2018 budget and mandated of $6,051 for total FY 2019 approved of $188,910

Comm. Salmon questioned the Constitutional Officers request for raises being removed.

Mr. Benton noted all salary increases will be decided on as a whole and placed in the appropriate budgets.

Sheriff – take $168,000 for cars out and put in lease purchase amount for last quarter of fiscal year. Mr. Benton to work up 3 months of lease payments.

Jail – Come back to this one. Mr. Benton wants to review insurance.

Sheriff Pope noted the rising cost of medical care is going to go up.

Courthouse Security – Re-visit once re-calculated with mandated obligated changes.

Fire Rescue – Comm. Pennamon suggest take capital outlay out and put in debt service.

Animal Control – Go with $127,529 salary increase will be appropriated later.

Recreation – Mr. Benton noted current revenues received is $89,000 budgeted $60,000; in light of increased revenue Rec. Director is asking for $7,500 increase in budget. Go with $251,190 with salary increase backed out. So new total is $246,146.

Senior Center – Keep FY 2018 budget of $193,025.

Planning and Zoning – Go with $172,275.

Next Work Session will be Thursday, May 31st;   Kelly Fox will be here then. Cancel the meeting scheduled for May 29th; Mr. Benton will have final data on motor graders.

Mr. Benton reviewed the total cost of potential salary increases at 2%, 3%, 4%, and 5%.

Comm. Pennamon suggested we figure department budgets without the pay increase and then we can decide how much we want to add for salary increases.

Comm. Pennamon declared the Work Session closed at 7:00 p.m.

___________________________

Carl Pennamon, Chairman

 

___________________________

Sharon S. Robinson, Clerk

Work Session Minutes – May 14, 2018

           Jasper County Board of Commissioners

May 14, 2018

Work Session Minutes

6:00 P.M.

Comm. Pennamon called the meeting to order at 6:00 p.m.

Commissioners Present: Chairman, Carl Pennamon, Bruce Henry, and Don Jernigan.  Vice-Chairman, Craig Salmon and Doug Luke were absent.

Staff Present: Mike Benton, County Manager, Clerk, Sharon Robinson, Finance Director, Dennis Pate, and Extension Agent, Kasey Hall, and Sheriff Donnie Pope.

Pledge of Allegiance:

Invocation: Chairman, Carl Pennamon

Comm. Pennamon began with review of County Extension budget as Ms. Hall was present. He questioned if most of her budget increases were mandated; going from $41,745 to $46,764 due to increase of requirement for Ag Agent, also increase in retirement.

Ms. Hall noted that is correct and also the FICA.

Comm. Henry the reason for the budget being under budget was because of the Ag Agent position being unfilled.

Comm. Pennamon noted he would like to review all department budgets and the ones that seem to be under budget use that as their budget line, look at the mandates, and whatever figure we come up with as far as the increase in salaries, plug that in. Basically we are going off the current budget.

Executive – Stay with Requested.

Elections – Leave at $15,000 and make a note of $3,000 in potential contingency. Leave at current $28,918

Registrar – Take out salary increase as it will be appropriated later. With insurance budget is $56,734; look at line items to get to $56,523.

Financial Administration – Stay with request of $117,864.

Human Resources – Keep requested.

Tax Comm. – $204,151; part-time increase in hours worked.

Tax Assessors – $269,811

Gov’t Bldgs. – $176,900

Debt Service – Come back to later.

Superior Court – Look at insurance – will re-visit.

District Attorney – Salary increase will be appropriated later. Supplement for Asst. DA of $5,000. Check with Wilkinson and Greene to see what if any amount they supplement. Re-visit.

Magistrate – Come back to this one. County Manager has meeting set up with him.

Probate – re-calculate without salary increases except Const. Officer COLA

Juvenile – Keep same

Courts other – Keep same

Sheriff – $168,000 for cars will change; salary increase will be appropriated later.

Jail – Re-visit; look at physician, drug line item.

Courthouse Security – Come back to this one.

Fire Rescue – Re-visit; salary increase will be appropriated later.

Coroner – Look at professional services; keep same budget.

Animal Control – salary increase will be appropriated later. Increase in part time hours 10 hours per pay period on part-time.

Emergency Management – Stay at $11,150.

Public Works – Keep requested.

Recreation – salary increase will be appropriated later. Need to decide if we are going to increase budget due to revenues going up. Will re-visit.

Planning and Zoning – salary increase will be appropriated later.

Senior Center – Re-visit; re-calculate almost at same budget.

 

 

Comm. Pennamon declared the Work Session closed at 6:58 p.m.

___________________________

Carl Pennamon, Chairman

___________________________

Sharon S. Robinson, Clerk

Regular Meeting Minutes – May 7, 2018

           Jasper County Board of Commissioners

May 7, 2018

Regular Meeting Minutes

6:00 P.M.

 

Comm. Pennamon called the meeting to order at 6:00 p.m.

Commissioners Present: Chairman, Carl Pennamon, Bruce Henry, Don Jernigan, Vice-Chairman, Craig Salmon, and Doug Luke.

Staff Present: Mike Benton, County Manager, Clerk Sharon Robinson, Finance Director, Dennis Pate, Fire Rescue Director, Chris Finch, and County Attorney, David Ozburn.

Pledge of Allegiance:

Invocation:

District 2, Bruce Henry

Agenda Approval:

Comm. Henry made motion approve the agenda tabling Old Business Item #5, Budget Discussion and #8 under New Business, Courthouse Security be moved to Executive Session, Comm. Salmon seconded; passed unanimously.

Consent Agenda:

Minutes:

Comm. Luke made motion to approve the Regular Meeting Minutes of April 2, 2018; Jernigan seconded; passed unanimously.

Comm. Henry made motion to approve the Work Session Minutes of April 16, 2018, Luke seconded; passed unanimously.

Check Register:

Comm. Jernigan made motion to approve the check register which included check #’s 52690-53003 for payment, Henry seconded; passed unanimously.

Public Hearing:

Cancelled

Commissioner’s Items:

Jernigan: None

Henry: Tax assessment up to 21%, sure we will get a lot of calls and appeals. Maybe when Tax Assessor meets with us she can clear up some of the inconsistencies.

Pennamon: None

Salmon:  Noted there has been issues with City/County, still hopes we can work towards some kind of consolidation of services where we don’t get their debt.

Presentations/Delegations:

Proclamation – Older Americans Month:

Ms. Robinson read the Proclamation for record.

Comm. Salmon made motion to approve the proclamation as presented, Jernigan seconded; passed unanimously.

Regular Agenda:

Old Business:

911 Radio Communication Update – Transcom Final Payment:

Betty Jump, EMA Director requested approval to go ahead and pay Transcom their final bill in the amount of $17,614.49.

 

Sheriff Pope requested that the Sheriff portion of the bill come out of his current budget rather than impact fees as noted.

 

Comm. Henry made motion to approve the final payment of the Transcom Phase 1 bill in the amount of $17,614.49 and the Sheriff Department amount ($14,074.48) to come out of his budget instead of impact fees, Salmon seconded; passed unanimously.

 

2012 SPLOST Public Works Equipment – Road Broom, Crack Sealer, Flat Bed Approval to Seek Bids:

Mr. Benton noted staff is seeking approval to seek bids for new equipment or quotes on old.

Comm. Henry clarified we are looking for new and used.

Mr. Benton noted that is correct.

Comm. Henry noted some equipment is not good to get used.

Comm. Luke noted he feels we need a limb cutter attachment.

Comm. Salmon made motion to approve staff to seek bids for a road construction broom, crack sealer,  flatbed truck, and limb attachment shear to be funded by 2012 SPLOST, Jernigan seconded; passed unanimously.

Senior Center CDBG Project Update and Approval:

Michael Turner with JMA Architecture reviewed a slide show presentation of the Design Intent, Floor Plan and Exterior of the CDBG Senior Center Project. (A copy of this presentation is attached and made a part of the official minutes).

Mr. Turner noted the construction time from is 8 months, once we get under construction.

Comm. Pennamon questioned if the bid will come in under the amount.

Mr. Turner noted that they have actually worked with a reputable contractor and every indication they have right now preliminarily shows we are in budget; it is noted that anytime you do an estimate it is just a snapshot in time and with the construction market the way it is now, it could go up or down; that is why we are doing competitive bids.

Comm. Pennamon clarified that we are going to have to put in a separate septic system.

Mr. Turner noted that is correct, but that has been taken into account with preliminary budgets, so we should be fine, if not; we will take that in stride, but we do build in construction contingency for that purpose.

Comm. Pennamon expressed concern with the county having to supplement any additional amount.

Comm. Henry questioned the equipment.

Mr. Turner noted there is a separate fund for this, under separate budget line items, and Ms. Norton should be able to speak on that.

Comm. Salmon make motion to approve final construction plans and bid documents to be sent out to contractors for the CDBG Senior Center Project, Jernigan seconded; passed unanimously.

Ms. Norton noted she is happy with the Plan and Design.

2018 LMIG Project Selection Approval to Seek Bids:

Mr. Benton noted staff needs final project list for bid preparation for 2018 LMIG Program Funds.

Robert Jordan, Engineer noted he prepared an application and cost estimate for 2.52 miles on Post Road, just north of Lowery Branch and end at Smithbrock Road; it is widening road by 2 feet. This is full depth reclamation proposal. The cost he estimated is $713,428.00

Comm. Pennamon clarified that 2018 LMIG money has been received.

Mr. Benton noted yes, we have received the $546,259.70.

Comm. Luke made motion to approve staff to seek bids for the 2018 LMIG Project, Henry seconded; passed unanimously.

FY 2019 Budget Discussion:

Tabled

New Business:

Jasper County Health Department Board Appointment – Wiley Jordan:

Mr. Benton noted that Wiley Jordan’s term expired on December 31, 2017.  Christa McMillan has confirmed that Mr. Jordan has agreed to continue serving on the board.  His new term will be January 1, 2018 to December 31, 2023.

Comm. Salmon made motion to re-appoint Dr. Wiley Jordan to continue serving as a Director on the Jasper County Health Department Board, term to run from January 1, 2018 to December 31, 2023, Jernigan seconded; passed unanimously.

Upper Ocmulgee River RC&D Council Appointment – Jasper County Extension Agent Charlie Todd:

Mr. Bill Whitten gave an overview of the Upper Ocmulgee River RC&D Council.

 

Mr. Benton noted the board needs to appoint someone to the Upper Ocmulgee River Board to replace past County Extension Agent, Trey Gafnea. Staff recommendation is to appoint Mr. Charlie Todd, our newly hired County Extension Agent.  Mr. Todd has agreed to serve on this Board.

 

Comm. Jernigan made motion to appoint Charlie Todd to the Upper Ocmulgee River RC&D Council Board, Henry seconded; passed unanimously.

 

Georgia State Defense Force Request for Use of County Facilities:

Mr. Sammy McCowan noted The Georgia State Defense Force is requesting the use two Jasper County facilities. Fire Station 1 Training Classroom – will be used for classroom training for disaster chain saw debris clearing on Saturday, May 19, 2018 from 7:00 a.m. to 12:00 p.m. The Landfill Borrow Pit will be used for field training for disaster chain saw debris clearing on Saturday, May 19, 2018 from 1:00 p.m. to 5:00 and Sunday, May 20 from 8:00 a.m. to 5:00 p.m.

 

Mr. McCowan noted that each participant and instructor will be required to sign a release of liability letter for the course.

 

Comm. Salmon made motion to approve the use of Training Room and Landfill on May 19th and 20th for Georgia State Defense Force, Henry seconded; passed unanimously.

 

Tax Assessor – Freeport Exemption Resolution:

Lynn Bentley, Chief Appraiser noted that Freeport is an exemption allowed on manufactured goods produced in Jasper County. Ms. Bentley noted that she received a request for a copy of our Freeport Resolution after doing some research she found that the exemption was approved by voters in 1992, but a resolution could not be found in the Clerk’s Office.  The board needs to approve the resolution to be recorded.

Comm. Salmon made motion to approve Resolution # 05.07.2018 for Freeport Exemption, Jernigan seconded; passed unanimously.

Tax Assessor 2018 Digest Overview:

Ms. Bentley provided the Board with a handout on Overview of 2018 Digest Changes.

Ms. Bentley noted the digest went up this year. There were 46 new houses this year. 230 permits were completed this year, not including new houses. When you have properties that have had physical reviews done, it is possible that one person could see and increase and someone else see a decrease.  It should be looked at situation by situation. She noted when people get assessment notices, they need to come see her.

Comm. Henry questioned how he can explain this to someone.

Comm. Pennamon questioned how we can get the entire county done on a yearly basis.

Ms. Bentley noted, send people to her office and she tries to keep cost down and that is why they don’t try do the entire county yearly.

Ms. Bentley noted we have almost $3 million dollars increase in timber that has been harvested, $1 million in heavy equipment, and almost $8 million transferred from conservation into the forest land.

Ms. Bentley the Forest Land Protection Grant will not go away this year, we will see some changes but it will be based on the 2016 values.

Courthouse Security Discussion:

Moved to Executive Session

Fire Rescue Budget Amendment – Funded by Georgia Trauma Commission Grants:

Mr. Finch noted Jasper County Fire Rescue has applied for the Georgia Trauma Commission Related Equipment Grant Program and has been awarded. A second grant has also been opened for this fiscal year which both are noncompetitive. Jasper County Fire Rescue applied for grant in February 2018 from the Georgia Trauma Commission which provides monies for approved EMS trauma related equipment with the amount of monies based of off number of ambulances a service operates. On April 23, 2018, Jasper County Fire Rescue received an email with Georgia Trauma Commission re-authorizing monies for second round of grant money to purchase EMS trauma related equipment. EMS equipment needs to be purchased by June 30, 2018.

 

The equipment list is as follows:

Round 1

3- Ferno Scoop Stretcher @ $917.65 each

3- SureTemp Plus 690 Thermometers @ 249.53 each

Round 1 Total – $3501.54

 

Round 2

3- Child Restraint System @ $698.75 each

Round 2 Total – $2096.25

 

Mr. Finch noted the total of the combined is $5,597.79 the amount to be received from the grant is $4700.73; Jasper County Fire Rescue has the remaining monies in operational supplies to cover the difference of $897.06.

 

Comm. Henry clarified the $4700.73 is pass through money.

Mr. Finch noted yes and explained that the check had been sent to a wrong address and the state is saying it will take about 6-8 weeks to re-issue.

Comm. Jernigan asked that the Board be notified when the check comes in.

Comm. Salmon made motion to approve increase in the Fire Rescue Budget Capital Outlay for $4700.73 to purchase equipment listed from monies received and to be received from the Georgia Trauma Commission and the additional $897.06 to come out of Fire Rescue operational supplies budget, Luke seconded; passed unanimously.

 

Fire Rescue Budget Amendment – Funded by FM Global Grant:

Chief Finch noted that this grant works the same way as the previous, there is no match and we have already received the check.

Comm. Jernigan made motion to approve increasing Fire Rescue Budget Capital Outlay for $2513.00 funded from the FM Global Grant received in the amount of $2513, Henry seconded; passed unanimously.

 

Peachtree Recovery Services, Inc. – Property Damage Claims Recovery Service:

 

Mr. Benton noted this is a service company that we met at ACCG Conference, they identify potential county property claims that have fallen through the cracks through online data bases, the specialize in damage to guard rails, sidewalks, etc. for a fee.  He would like to know if staff should pursue.

 

Comm. Henry noted there would be no fee unless they collect

 

Comm. Jernigan noted he feels like it would be best for them to come and talk with us.

 

Comm. Pennamon noted he also feels it would be best for them to come and talk with County Manager and to check their references.

 

Atty. Ozburn noted he looked over the contract and it would need a little tweaking.

 

Jasper County Tornado Siren Warning Policy and Maintenance Plan:

 

Ms. Betty Jump noted they have just realized they are having some problems with the siren on Pintail. Called Loudons Communications as they put the sirens in; they came out and checked all the sirens, the one at Pintail had some issues, they had to do a reset on the main board.  The bill was $650. They have given us a quote for a preventive maintenance plan in the amount of $1,740 per year. They will come out twice a year. We need approval for the maintenance plan.

 

Comm. Jernigan questioned how long they weren’t working.

 

Ms. Jump noted she wasn’t aware they weren’t working until she got a call from Mrs. Jernigan.

 

Ms. Jump noted we do have the Code Red system that citizens can sign up for.

 

Chief Finch explained how the testing of the sirens work.

 

Comm. Jernigan clarified that the maintenance will be live tests when they come out.

 

Ms. Jump noted yes, we can set the time whenever we like.

 

Comm. Luke noted he would like to see it stay at 12 noon.

 

Ms. Jump noted the 911 Center will set people up on Code Red.

 

Comm. Henry noted we need to get the word out about Code Red.

 

Mr. Benton noted when he talked to a gentleman from FEMA, he indicated that many counties are moving away from the sirens, and are using Code Red.

 

Comm. Pennamon noted he feels instead of increasing the budget we need to push for people to sign up for Code Red.

 

Ms. Jump clarified that they would like her to test the sirens twice a month every other Wednesday.

 

Provide Finance Director with Online Banking Approval:

 

Mr. Benton noted that Dennis Pate is our new Finance Director and he needs access to the online banking.

 

Comm. Jernigan made motion that we provide our new Finance Director with online banking access, Salmon seconded; passed unanimously.

 

County Attorney Items:

Atty. Ozburn noted that he will need an Executive Session to discuss potential litigation and Courthouse Security

County Manager Items:

Mr. Benton noted there is movement on Pitts Chapel Road Bridge, United Consulting will come out next week to drill holes for geotechnical work.

Mr. Benton noted Blount Construction is finishing up Post Road.

Mr. Benton noted we finished all three wooden bridges, Pitts Chapel, Old Adgateville, and River Road.

2018 SPLOST he reached out to John Parrish with Southeast Consulting to get a price on timber cruise. He informed the board that there is more read tape once you file a construction plan.  Wednesday, May 16th Precision Planning is coming to talk about other projects.

Citizens Comments:

None

Executive Session:

Comm. Jernigan made motion to go into Executive Session at 7:50 p.m. to discuss potential litigation and Courthouse Security, Salmon seconded; passed unanimously.

Comm. Henry made motion to come out of Executive Session at 8:13 p.m., Salmon seconded; passed unanimously.

Adjourn:

Comm. Salmon made motion to adjourn at 8:14 p.m., Jernigan seconded; passed unanimously.

 

___________________________

Carl Pennamon, Chairman

 

___________________________

Sharon S. Robinson, Clerk