Work Session Minutes – March 12, 2018

 Jasper County Board of Commissioners

March 12, 2018

Work Session Minutes

6:00 P.M.

Comm. Pennamon called the meeting to order at 6:00 p.m.

Commissioners Present: Chairman, Carl Pennamon, Vice-Chairman, Craig Salmon, Bruce Henry, Don Jernigan, and Doug Luke.

City of Monticello: Mayor, Bryan Standifer, Mayor Pro-Tem, Stone Workman, and David Wease.

City of Shady Dale: Mayor, Larry Champion, and Clerk, Lynn McLaurin.

Staff Present: Mike Benton, County Manager, Clerk, Sharon Robinson, and County Attorney, David Ozburn.

Pledge of Allegiance:

Invocation:

District 1, Carl Pennamon

Comm. Pennamon noted this is a Work Session with the City of Monticello and City of Shady Dale to discuss the Service Delivery Strategy update.

Mayor Standifer noted the City of Monticello has also had meetings on SDS and they have provided a letter to the County and the City of Shady Dale noting the changes they propose. (A copy is attached and made a part of the official minutes).

Comm. Pennamon began review of the current SDS:

Animal Control –County only

Code Enforcement/Building Inspection – hold off as it will take a lot of discussion

Courts – Jasper County only; strike the word recorder

Economic Development Service – Jasper County

Elections – Needs updating to show contract with City of Monticello, City of Shady Dale.

Emergency Medical Services – Jasper County, City of Monticello provides utility for Station 3. More discussion needed.

Fire Protection – Jasper County more discussion needed.

Hospital – Update funding method

Indigent Defense – County only

Jail – County only; remove Monticello

Law Enforcement – County only; remove Monticello

Library – add LOST percentages;

Mapping/Addresses – County, Shady Dale – needs work

Parks and Recreation – Shady Dale needs to be added

Planning and Zoning – remain the same

Public Works – remain the same

Public Housing – Monticello, Housing Authority

Senior Citizens Services –County; no senior council

Solid Waste – County and Monticello

Social Services – County, Dept. of Public Health;

Tax Assessors – County

Sewerage Collection – remain same

Water Supply and Distribution – update JCWSA w user fees and Box 1

 

All parties reviewed the City of Monticello’s letter.

 

Comm. Luke noted Parks and Recreation explanation in the back on page 3 needs to be updated to add Shady Dale and remove Monticello.

 

Mr. Workman noted the city would like Code Enforcement and Water Distribution to be updated.

 

Comm. Salmon noted there are several things that the City of Monticello used to do that they no longer do, and they have been placed on the County.  He noted that is why he feels we should look at a consolidation of services.

 

Mayor Standifer noted that the City residents pay county taxes; he wants to avoid double taxation.

 

Comm. Salmon emphasized that the consolidation of services for a community as small as ours would save the taxpayers money.

 

Comm. Pennamon noted we should also go back and look at LOST.

 

Atty. Ozburn noted LOST will be negotiated after the Census.

 

Mr. Benton explained the Special Tax District and the money that is paid to JCWSA.

 

Comm. Salmon left the meeting at 6:46 p.m.

 

Mayor Pro-Tem Workman noted the City of Monticello is asking that Court parking be added to the Service Delivery Strategy and would like the County to put in a parking deck to alleviate parking on the square on court days.

 

Mayor Pro-Tem Workman noted that the City will provide water from the property they recently acquired and will come back into town.

 

Atty. Ozburn noted he is not sure that is a Service Delivery Strategy, there is a provision of extra territorial water and sewer services by any jurisdiction shall be consistent with all applicable Land Use Plans and Ordinances; so we may need to update these plans as well.

 

Commissioners and City of Monticello officials had discussion on Code Enforcement in reference to what the cost would be for County to do Code Enforcement in the City, City adopting the County ordinances, as well as one issue being that Magistrate cannot hear the cases.

 

Atty. Ozburn noted the service could be done with an IGA between the City and County, but the City no longer has a court to do this.

 

Comm. Pennamon suggested we have the County and City Attorneys sit down and figure out the legal part of Code Enforcement.

 

All agreed the next joint meeting on Service Delivery Strategy will be at City Hall. Fire, EMS, and Parks and Recreation will be discussed.

 

Comm. Pennamon declared the Work Session closed at 7:20 p.m.

 

___________________________

Carl Pennamon, Chairman

 

___________________________

Sharon S. Robinson, Clerk

Regular Meeting Minutes – March 5, 2018

Jasper County Board of Commissioners

March 5, 2018

Regular Meeting Minutes

6:00 P.M.

Comm. Pennamon called the meeting to order at 6:00 p.m.

Commissioners Present: Chairman, Carl Pennamon, Bruce Henry, Don Jernigan, Vice-Chair, Craig Salmon arrived at 6:02 p.m. Doug Luke was absent.

Staff Present: Mike Benton, County Manager, Clerk Sharon Robinson, and County Attorney, David Ozburn.

Pledge of Allegiance:

Invocation:

District 4, Craig Salmon

Agenda Approval:

Comm. Jernigan made motion approve the agenda as presented, Comm. Henry seconded; passed unanimously.

Consent Agenda:

Minutes:

Comm. Henry made motion to approve the Minutes of February 5, 2018 Regular Meeting with noted correction to change from 48 billion to 42 billion, Jernigan seconded; passed unanimously.

Check Register:

Comm. Salmon made motion to approve the check register which included check #’s 52207-52440 for payment, Henry seconded; passed unanimously.

Public Hearing:

None

Commissioner’s Items:

Salmon:  None

Henry: Gave an update on the Comprehensive Plan Committee Meeting.

Jernigan: still getting calls on stripping, would like departments to inventory equipment and get rid of what is not good to get it off the books. Would like to give pay raises for employees; encourages department heads to look at budgets and cut as much as possible.  He would like to give employees a 5% pay raise.

Pennamon: He talked with Mr. Jimmy Smith at DOT and he indicated that we can use LMIG money for stripping and it wouldn’t hurt us; we will just have to cut back on the road projects. Morning Hornet Project closed last Thursday for $42 billion and Gov. Deal will be making the announcement Wednesday.

Mr. Benton noted striping is $4,000 per mile.

Presentations/Delegations:

Jasper County’s New Agriculture and Natural Resource Extension Agent – Charlie Todd:

Mr. Charlie Todd introduced himself to the Board.

Regular Agenda:

Old Business:

Senior Center New Van Lettering and Logo:

Tracy Norton noted they would love to have a nice new logo on the new van that was purchased for the Senior Center.

Commissioners reviewed the logos considered, Ms. Norton recommends the logo similar to Clayton County’s; it would read “Jasper County Senior Center, Healthy Aging Never Gets Old” the center number will be on the back of the van.

Comm. Pennamon noted the board likes the Clayton County one as well with the Jasper County logo.

Ms. Norton noted the van will be delivered on May 31st instead of March 31st. Because they are late, they will provide the logo at no cost.

Comm. Henry made motion to go with logo that staff is asking for; Salmon seconded for discussion.

Comm. Salmon noted he understands the thought of a multi-use logo, but wonders if we should look at getting a magnetic sign that would cover the logo when the van is used by other departments.

Comm. Pennamon suggests using a common logo for Jasper County.

Comm. Henry withdrew his motion, Commissioner Salmon withdrew his second.

Comm. Salmon made motion that we accept the emblem presented by Ms. Norton saying Jasper County Senior Services Department with the Jasper County round logo to replace the one that was presented and to include “Healthy Aging Never Gets Old, Comm. Jernigan seconded; Salmon, Henry, Jernigan vote yes; Pennamon opposed; passed 3 to 1.

Sheriff Department Vehicles Lease Financing:

Mr. Benton noted there were 4 Sheriff Cars approved for lease purchasing with 3 months of financing to be charged to the FY2018 Budget.  BB&T has offered a rate of 3.72% for 60 months. Mr. Benton recommends authorization for Chairman to sign the resolution of the lease purchase agreement.

Comm. Salmon made motion to authorize Chairman to sign resolution authorizing the execution of a lease purchase agreement with ACCG for the following four Dodge Chargers for the Sheriff Department with VIN #’s 2C3CDXAT0JH189088; 2C3CDXAT2JH189089; 2C3CDXAT9JH189090; 2C3CDXAT0JH189091 per amortization schedule at 60 months with interest rate of 3.72%. Comm. Jernigan seconded; passed unanimously.

Comm. Salmon questioned if the first 4 cars have rolled off.

Sheriff noted they have not.

Comm. Pennamon gave an update of the Sheriff cars purchased noting he would like to pay the earliest 2 off early if there is no penalty.

New Business:

Request by the American Legion, Post 110 for a Proclamation to Name Jasper County a “Purple Heart County”:

Mr. Otis Clark, Commander, Post 110 noted they are requesting Jasper County to be designated by proclamation as a “Purple Heart” County.

Comm. Henry questioned what is involved in this.

Mr. Clark noted the proclamation signed and then we will need to get the signs; the American Legion is willing to share the cost of the signs.

Comm. Pennamon noted we would have to let DOT know.

Comm. Jernigan made motion to partner with American Legion Post 110 to name Jasper County a Purple Heart County and authorize Chairman to sign a proclamation; Comm. Henry seconded. Passed Unanimously.

Mr. Clark noted markers can be purchased for deceased veterans.

Comm. Jernigan noted they don’t have to be a resident of Jasper County but we would like the person making the donation to be a resident of Jasper County.

New Alcohol Application for Bear Creek Marina Restaurant:

Shane Sealy noted Bear Creek Marina Restaurant Application 2018-A-009 at 60 Bear Creek Marina Road, Mansfield, GA; applying for pouring license for distilled spirits, beer, and wine. Background checks on new property owners, John Herman and Nick Platek were both clean.

Comm. Jernigan made motion to approve Bear Creek Marina Restaurant, application 2018-A-009 for a pouring license for distilled spirits, beer, and wine; Comm. Henry seconded; passed unanimously.

Mr. Sealy noted Application 2018-A-010, John Herman and Nick Platek property owners for Bear Creek Marina store located at 62 Bear Creek Marina Road, Mansfield, GA; applying for retail sales of beer and wine.

Comm. Salmon made motion to approve application 2018-A-010 at Bear Creek Marina Store, 62 Bear Creek Marina Road, Mansfield, Ga. for retail sale of beer and wine; Comm. Jernigan seconded; passed unanimously.

Hazard Mitigation Plan Grant Pre Application:

Mr. Benton noted every 5 years the county has to update their Hazard Mitigation Plan, this is an application to apply for federal funding to help pay for the plan. There is no matching cost as the EMA Director’s salary counts toward the county’s match.

Comm. Henry made motion to authorize the Chairman to sign the application stating that Jasper County has met our criteria for the local match for the GEMA for the Hazard Mitigation Plan, Comm. Salmon seconded; passed unanimously.

Health Department Mold Remediation Quotes:

Mr. Benton noted Morris Hutchinson will discuss the issues and solutions.

Mr. Hutchinson noted mold remediation bids have been procured. He has asked Mr. Travis Shepherd to assist with the quotes.

Mr. Shepherd reviewed the 4 bids received. He noted Bid #3 had technical problems; they had a line item of cleaning the basement and there is no basement.  He did like bid #1 ServPro Macon and Bid #4 Merritt Pro Carpet Cleaning & Restoration. He would like to see Bid #4 add a different product for the health department setting. Bid #2 Rapid Mold Removal.

Mr. Shepherd noted if we chose #4 we could ask them to use a different product and increase the price by $1500. He will recommend an equivalent product.

Comm. Salmon made motion based upon recommendation to go with Bid #4 Merrit Pro Carpet Cleaning & Restoration in the amount of $3.679 with the stipulation that we will discuss the cleaning agent protocol to be used and it be charged to Building Maintenance budget, Comm. Henry seconded; passed unanimously.

Comm. Henry questioned how quick the process will take.

Mr. Shepherd noted typically 72 hours.

Comm. Pennamon requested the County Manager to send out a cost of what the additional would be and limit is $1,500.

Mr. Hutchinson noted that there are some roof leaks at the Health Department that will also need to be addressed to prevent this problem again.

Comm. Pennamon suggested that they get some pricing on the roof repairs and get with County Manager.

Clean up Jasper County – April 2018:

Mr. Pennamon noted during the month of April we typically give County residents a free pass to use the landfill.

Comm. Henry noted he would like to add limits on tires and demolitions.

Comm. Henry made motion to approve Jasper County Landfill to waive tipping fees for the month of April for Jasper County residents only; no demolition and limit tires to 4 per vehicle, Comm. Jernigan seconded; passed unanimously.

Mr. Benton noted that last year 4-H picked up trash along roads.

Kasey Hall noted they would like to do it again this year.

Mr. Benton noted bags and vests can be picked up at the Landfill, Chamber of Commerce, and Board of Commissioners Office.

 

County Attorney Items:

Atty. Ozburn noted in terms of the affect that the City of Monticello Code Enforcement will have on the County, he is not sure at this time.

Commissioners discussed the Service Delivery Strategy meeting scheduled for Monday, March 12th with the City of Monticello and City of Shady Dale.

Comm. Salmon questioned how we would go about putting a referendum on the ballot to consolidate.

Atty. Ozburn noted he would have to research that.

Atty. Ozburn noted that he will need a brief Executive Session to discuss potential litigation.

County Manager Items:

Mr. Benton noted that our Finance Director, Rhonda Blissit has accepted a position in another county. We are still looking for a Finance Director, degreed accountant with some experience.

Roads and Bridges:

Mr. Benton noted the Tub Grinding Contract will be finished on Saturday.

Legislative Update:

HB 85 – Bill to greatly change the FLPA (Forest Land Protection Act) Grant. This did pass the House and will have negative effect on Jasper County.

Citizens Comments:

Sheriff Donnie Pope – Special Operation – Crime Watch Daily

Executive Session:

Comm. Salmon made motion to go into Executive Session at 7:25 p.m. to discuss potential litigation and land acquisition, Jernigan seconded; passed unanimously.

Comm. Henry made motion to come out of Executive Session at 8:20 p.m., Salmon seconded; passed unanimously.

Adjourn:

Comm. Salmon made motion to adjourn at 8:21 p.m., Jernigan seconded; passed unanimously.

___________________________

Carl Pennamon, Chairman

 

___________________________

Sharon S. Robinson, Clerk

 

Work Session Minutes – February 26, 2018

 Jasper County Board of Commissioners

February 26, 2018

Work Session Minutes

6:00 P.M.

Comm. Pennamon called the Work Session to order at 6:00 p.m.

Commissioners Present: Chairman, Carl Pennamon, Vice-Chairman, Craig Salmon, Bruce Henry, and Don Jernigan.  Doug Luke joined the meeting at 6:06 p.m.

Staff Present: Mike Benton, County Manager, Clerk, Sharon Robinson, and County Attorney, David Ozburn.

Pledge of Allegiance:

Invocation:

Rev. Preston Campbell

Comm. Pennamon noted this is a Work Session on Public Works SPLOST.

Comm. Pennamon reviewed handouts with Commissioners noting that there are $579,066.71 for Public Works in 2012 SPLOST. (A copy of the handouts will be attached and made a part of the official Work Session Minutes).

Mr. Benton reviewed Public Works Capital Expenditure handout noting $642,947 available for Public Works shop and equipment needs.

Preston Campbell noted the need for dump trucks and reviewed the vehicle inventory.  He noted they currently have 2 dump trucks without operators, they are currently advertising to fill one of the positions. One of the dump trucks is down.

Comm. Pennamon suggested to scrap truck #210 and use it for parts.

Mr. Campbell discussed purchasing a Mack versus and International Brand truck.

Comm. Pennamon noted a flyer he received of an equipment Auction in Alabama that they may need to check into.

Mr. Benton discussed Crack Sealing.  We can purchase a machine, will need a truck to pull it.  Recommends using SPLOST money to purchase. He did make phone call and got a price of $4,000 per mile per lane.

Mr. Benton stressed the need to do something with crack sealing so as not to lose some of our roads.

Mr. Campbell noted roads like Avant, Post Road, and Harvey Lane Road, if we don’t do something to those roads in the next five years they will fall apart.

Comm. Pennamon noted he doesn’t see how we can afford to contract it out.

Comm. Luke questioned if there were roads right now that are ready to crack seal.

Mr. Campbell noted about six.

Comm. Henry questioned if we had the equipment how much staff would it take to run the equipment.

Mr. Campbell noted he would use the patch machine crew to do crack sealing in the fall of the year. That crew consist of 3 men, don’t have manpower to use flaggers.

Comm. Pennamon noted he feels we need to go ahead and authorize staff to bid these items.

Commissioners agreed that we should bid new and used.

Mr. Campbell noted they also need a road broom to get loose gravel off road when they are doing road work.

Mr. Benton noted they also have a tree limb sheer attachment that fits onto a gradall on the list of needed equipment.

Mr. Benton noted that Keith Smith, Building Inspector and Preston went to the DOT Shop on Highway 212, they came up a 40 feet deep and 56 foot high bay with a concrete pad and metal building would work for a shop at Public Works. He further noted Robert Jordan will do the site plan for grading.

Mr. Campbell noted he would like to put new building on left side of building.  He would like to have a building big enough that he, supervisors and Administrative Clerk can move into as well.

Comm. Salmon noted he would like to see the Sheriff Dept., Senior Center, Recreation and Public Works Shop all by the end of this year.

Mr. Benton noted the Courthouse needs some repairs.  We need a Industrial Commercial Inspector to look at the Courthouse.

Comm. Pennamon suggested staff needs to find someone to do inspection and bring specs back.

Mr. Benton noted he can try to have cost identified by April.

Comm. Salmon expressed his concerns that we need a Fleet Manager and a Building and Grounds Maintenance person.

Comm. Pennamon expressed concern that we need to do everything we can to save money in order to give our employees raises this year. We need to do something to retain our own people here in the county.

Comm. Pennamon declared the Work Session closed at 7:02 p.m.

 

___________________________

Carl Pennamon, Chairman

 

___________________________

Sharon S. Robinson, Clerk

Called Meeting Minutes – February 12, 2018

Jasper County Board of Commissioners

February 12, 2018

Called Meeting Minutes

6:00 P.M.

Comm. Pennamon called the meeting to order at 6:00 p.m.

Commissioners Present: Chairman, Carl Pennamon, Bruce Henry, Don Jernigan. Craig Salmon was present via telephone,  and Doug Luke was absent.

Staff Present: Mike Benton, County Manager, Clerk, Sharon Robinson, and County Attorney, David Ozburn.

Pledge of Allegiance:

Invocation:

District 3, Don Jernigan

Agenda Approval:

Comm. Jernigan made motion approve the agenda as presented, Henry seconded; passed unanimously.

Commissioner’s Items:

Henry – Gave an update on the possibility of bringing a Boys and Girls Club to Jasper County; he attended a meeting back in December that was put on by Targie Folds with Family Connection. Last week he went and toured the BGC of Morgan County and Greene County.  Will be going to look at Newton County tomorrow as they are just starting up. In the future if anyone would like to join, they would be glad to have you.

Presentations/Delegations:

None

Regular Agenda:

New Business:

Service Delivery Strategy:

 

Comm. Pennamon noted Comm. Salmon is on the phone listening in.

 

Comm. Pennamon noted tonight we are just going over the services that are being provided; after tonight we will contact the Mayors of Monticello and Shady Dale to schedule a joint meeting.

 

Mr. Benton noted that the packet has the original 1998 Service Delivery Strategy included.

 

Commissioners reviewed the departmental sheets of the Service Delivery Strategy from 1998 noting the updates they felt needed to be made:

 

Animal Control – Jasper County only (no contracts to be implemented)

Code Enforcement/Building Inspection – we provide City Building Inspections. Need to separate these out one page for each.

Courts – Jasper County only; City no longer has Recorder Court.

Economic Development Service – Jasper County, City of Monticello need to add the Industrial Park.

Elections – Jasper County, City of Shady Dale does their own; City of Monticello contracts with County.

Emergency Medical Services – Jasper County

Fire Protection – Jasper County and City of Shady Dale; not Monticello

Hospital – Update tax mil

Indigent Defense –

Jail – County

Law Enforcement – County

Library – add City of Monticello

Mapping/Addresses – County, Shady Dale – needs work

Parks and Recreation – Shady Dale needs to be included

Planning and Zoning –  This one is correct

Public Works – This one is correct

Public Housing – Correct

Senior Citizens Services – correct, County Manager will do a little clean up

Solid Waste – needs update with Curbside in all areas

Social Services – add user fees

Tax Assessors – County

Sewerage Collection – Current

Water Supply and Distribution – needs updating

 

Commissioners agreed to have County Manager set up a joint meeting between the County and the 2 cities.

 

County Attorney Items:

Atty. Ozburn Cities and County will have to check their Land Use Plans as well, and they will need to be adopted.

County Manager Items:

None

Citizens Comments:

Mark Hughes – Service Delivery Supply – Water Distribution.

Executive Session:

None

Adjourn:

Comm. Henry made motion to adjourn at 6:36 p.m., Comm. Jernigan seconded; passed 3-0.

 

___________________________

Carl Pennamon, Chairman

 

___________________________

Sharon S. Robinson, Clerk

Primary Election Results – Jasper County

Follow the Primary Election Results for Jasper County on Georgia Secretary of State’s Website…

 

For Jasper County Election Results – Click Here

For Jasper County – –  County Results – Click Here

 

 

Invitation To Bid…

Notice is hereby given that the Jasper County Board of Commissioners will accept sealed bid packages
for the Jasper County Senior Center, Jasper County, Georgia in strict conformity with the Bidding and
Contract Documents.

Invitation to bid on the Jasper County Senior Center, Jasper County Georgia – click here

Work Session May 21st…

JASPER COUNTY BOARD OF COMMISSIONERS will have a Work Session
Monday, May 21, 2018
6:00 p.m.

Commissioner’s Meeting Room
Ground Floor Ste. 16
Monticello, GA

Topics for Discussion include:
FY2019 Budget

Work Session Reminder….

Jasper County Board of Commissioners will have a Work Session

Monday, May 14, 2018 at 6:00 p.m.

In the Commissioner’s Meeting Room – Ground Floor Ste. 16

Topics for Discussion include:  FY2019 Budget

May 7, 2018 Public Hearing has been cancelled…

THIS PUBLIC HEARING HAS BEEN CANCELLED…Advertisement for Application for a text amendment and Special Use Permit for the property located at 1988 Hwy 212 West as shown on Jasper County Tax Map 033 parcel 069-003

The Board of Commissioners will hear a public hearing on the following item at their scheduled meeting on May 7, 2018 beginning at 6:00 pm in the Commissioners Meeting Room on the ground floor of courthouse (Suite 16).

A public hearing will be held on case number 2018-TA-001 and also 2018-SU-001 applicant Melanie Neal has applied for a text amendment to the Jasper County Code of Ordinances to add tournament lake to the use table with the possibility of getting a Special Use Permit for each specific location. The property is located at 1988 Hwy 212W Monticello, Ga 31064.  Tax Map 033, parcel 069-003.  Current zoning is Agricultural (A).

 

The public is invited to attend and those with special needs related to handicapped accessibility, should contact the Planning and Zoning office at 706-468-4905.

Called Meeting on April 30th…

JASPER COUNTY BOARD OF COMMISSIONERS  will have a CALLED MEETING on Monday, April 30, 2018 at 6:00 p.m. in the Commissioner’s Meeting Room – Ground Floor Ste. 16 – Jasper County Courthouse

Agenda

Agenda Packet