Work Session Minutes

Jasper County Board of Commissioners

July 24, 2017

Work Session Minutes

6:15 P.M.

Comm. Pennamon called the work session to order at 6:15 p.m.

Commissioners Present: Chairman, Carl Pennamon, Vice- Chairman, Bruce Henry, Don Jernigan, and Craig Salmon. Doug Luke was absent.

Staff Present: County Manager, Mike Benton, Clerk, Sharon Robinson, and County Attorney, David Ozburn. Also, Recreation Director, Johnathon Green

Mr. Benton noted we need to finalize the projects, the amount to be financed, the length of terms, and the length of amortization. He has several lending institutions working on their interest pricing.

Comm. Pennamon questioned would it be beneficial to the board to get a Financial Advisor.

Mr. Benton noted Tom Owens of Raymond James has offered to come as an advisor or consultant.

Comm. Pennamon noted he feels we should reach out to him, to see how we can structure this and get it done.

Comm. Jernigan felt this was a good idea.

Comm. Pennamon questioned when we need to have the final on the ballot and advertisement.

Mr. Benton noted we have a drop dead date of August 25th from the Probate Judge.

Comm. Pennamon suggested contacting Mr. Owens and see if we can schedule him to come and talk to us.

Mr. Benton noted he will get him here as soon as possible.

Comm. Henry noted if we are trying to get down to $7.5 million, we take $780,132 off Recreation that would bring them down to $1,219,868, we already have $300,000 set aside in current SPLOST, add that back to it and it would give us $1,519,868. This would bring the $8.2 million down to $7.5 million.

Comm. Pennamon asked why we are just jumping on Recreation.

Comm. Henry noted he is not jumping on Recreation, he is just making a suggestion.

Comm. Pennamon suggest go with the $8.2 million and move forward.

Comm. Henry noted if we want this thing to pass we have to get some numbers that the people will accept.

Comm. Pennamon noted we will have to get on board and get people out there to sell it.

Comm. Salmon clarified that at the end of the SPLOST, whatever is left on the debt we could look at re-financing or doing another SPLOST.

Mr. Benton noted that is correct.

Mr. Benton noted the board will need to decide if they want to go 15 years or 20 years on amortization.

Comm. Henry noted he would like to keep it at 15 years.

Comm. Pennamon noted he thinks we need to let a financial person tell us the best way to go.

Comm. Henry noted we don’t need someone from outside the county telling us how much debt to go into.

Comm. Jernigan noted we are going to make the decision, he will be advising us.

Mr. Benton noted he will get Mr. Owens here next week for a called meeting.

Commissioners discussed a possible called meeting on Thursday, July 27, 2017 at 5:00 p.m.

Atty. Ozburn noted he may need an Executive Session on Thursday, he will know in the morning if it can wait until the August 7th meeting.

Comm. Pennamon declared the Work Session closed at 6:40 p.m.

 

___________________________

Carl Pennamon, Vice – Chairman

 

___________________________

Sharon S. Robinson, Clerk

Public Hearing Minutes

Jasper County Board of Commissioners

July 24, 2017

Public Hearing Minutes

6:00 P.M.

Comm. Pennamon called the Public Hearing to order at 6:00 p.m.

Commissioners Present: Chairman, Carl Pennamon, Vice- Chairman, Bruce Henry, Don Jernigan, and Craig Salmon. Doug Luke was absent.

Staff Present: County Manager, Mike Benton, Clerk, Sharon Robinson, and County Attorney, David Ozburn. Also, Recreation Director, Johnathon Green

City of Monticello Officials Present: Mayor, Bryan Standifer, Councilwoman Cynthia Miller, and Councilman, Larry Thurman.

City of Shady Dale, Mayor Larry Champion was also present.

Others present include: State Rep., Susan Holmes, and Economic Development Director, David Dyer.

Comm. Pennamon noted the 2 cities and the county have agreed on the split to stay the same as the current SPLOST (78% for County, 19% for City of Monticello, and 3% for City of Shady Dale), for a $5 million dollar SPLOST for 6 years.

Comm. Pennamon noted the county will use their $3.9 million dollars as debt service.

Comm. Henry noted the $5 million is what we are hoping it will bring in, there is a possibility it will be more with the Intergovernmental Agreement with the Cities.

Comm. Pennamon noted Jasper County will use the $3.9 million as debt service, City of Monticello amount is $950,000, and the City of Shady Dale amount is $150,000. (A copy of the project list is attached and made a part of the official minutes).

Comm. Pennamon reviewed the project list for each entity.

Mary Patrick noted she is still concerned about debt. Questioned if the referendum is going to specifically say how much money is going to be borrowed.

Comm. Pennamon noted yes.

Mr. Benton noted yes and the length and maximum interest rate.

Comm. Henry noted we will have a Work Session immediately following this Public Hearing.

Comm. Pennamon noted the final decision will be made this week or for sure at our August 7, 2017 meeting.

Comm. Henry noted we will have our final Public Hearing and Called Meeting afterward on Thursday, also Planning and Zoning Board has a meeting at 7:00 p.m. and he would like to be able to attend it.

Comm. Pennamon noted our Public Hearing comes first and if we have a called meeting we will go until it is done.

Mayor Standifer clarified if the Public Hearing on Thursday is optional.

Comm. Henry noted we need to have it, especially if we might make some changes on our project list.

 

Comm. Pennamon declared the Public Hearing closed at 6:10 p.m.

 

___________________________

Carl Pennamon, Chairman

 

___________________________

Sharon Robinson, Clerk

Public Hearing Minutes

Jasper County Board of Commissioners

July 20, 2017

Public Hearing Minutes

6:00 P.M.

Comm. Pennamon called the Public Hearing to order at 6:00 p.m.

Commissioners Present: Chairman, Carl Pennamon, Vice- Chairman, Bruce Henry, Don Jernigan, and Craig Salmon. Doug Luke was absent.

Staff Present: County Manager, Mike Benton, Clerk, Sharon Robinson, and County Attorney, David Ozburn. City of Monticello Officials Present: Mayor, Bryan Standifer, Councilwoman Cynthia Miller, and Councilman, Larry Thurman.

Comm. Pennamon noted this Public Hearing is for a $5 million dollar SPLOST for 6 years the 2 cities and the county have agreed on the split to stay the same as the current SPLOST (78% for County, 19% for City of Monticello, and 3% for City of Shady Dale).

Comm. Pennamon noted each of the entities proposed project list. (A copy is attached and made a part of the official minutes). The county portion total project amount is $8,280,130; the County will use their amount of $3.9 million dollars as debt service to pay back the $8.2 million dollars they plan to borrow. City of Monticello amount is $950,000, and the City of Shady Dale amount is $150,000.

Charles Forsythe noted this is confusing, the numbers don’t add up. Questioned if the citizens will be voting on the $8.2 million or the $3.9 million. In reference to recreation gym, he does not think recreation needs a gym as the taxpayers have already paid for 2 gyms that are under-utilized. County is not upholding their proper fiduciary responsibility by counting on Stanton Springs money.

Mary Patrick noted she is concerned about the Sheriff Building and the Recreation Gym. She has been told we need to do something for the kids, 60% of our taxes go to the schools. Why can’t school gyms be utilized? Concerned with the $7.5 million dollar bonds, feels SPLOST should stand on its own and pay for roads, not some debt scheme that has been talked about for 3 or 4 months.

Comm. Pennamon clarified that it will not be the $3.9 million on top of $7.5 million. The county is proposing to use the $3.9 million SPLOST to retire debt on the $7.5 million they plan on borrowing to get these projects done. There is $300,000 left in the 2012 SPLOST for the gymnasium and it will be used to help with recreation.

Comm. Pennamon noted the board is going to look at borrowing through a USDA Loan or locally instead of bonds because bonds will cost more. The Recreation building budget has been cut from $2.5 million to $2.2 million.

Ms. Patrick asked if the county is going to borrow the $7.5 million does that mean the citizens won’t vote on it. Will we have 2 votes, one on SPLOST and one on the $7.5 million?

Atty. Ozburn noted there will be one referendum to vote SPLOST up or down.

Comm. Salmon noted without the SPLOST there will be no $7.5 million; the SPLOST is to retire that out of debt service, it is not in addition.

Comm. Henry noted we have the $8.2 million that still has to be cut, and we have not decided on the $7.5 million.

Comm. Jernigan noted the Sheriff has said he is willing to re-draw his plans and do without some of the stuff in the current plans.

Comm. Salmon noted $3.1 million was the Sheriff’s original proposal and it is now $2.25 million so some of that was taken out. The Gymnasium is just an estimate. He believes it can be done for less than $2 million. As for other gyms in the county, hopefully we can come together and work on some joint assistance on them, he also knows that sometimes the events overlap which makes it hard.

Ms. Patrick noted since things are a little different from what has been discussed, are there going to be any plans and are these going to be available before we vote.

Comm. Pennamon noted the key to this is that we have to work and get plans to fit within the numbers that we have. That is one of the reasons we are proposing borrowing to fund these projects.

Comm. Salmon noted the 2018 SPLOST will be the same number, the $5 million over 6 years.

Comm. Jernigan noted everything that departments are asking for is still needed.

Mr. Forsythe noted there is still a degree of confusion on how this is going to work. SPLOST is supposed to have a list of projects that money will be spent on; what are we voting on? Are we voting on $7 million or this list of things to be funded out of SPLOST but that money is going to be used to pay off the other part of this debt?

Comm. Pennamon clarified the plans are that we will vote on a $5 million dollar SPLOST, the county share will be $3.9 million dollars based on current projections, our $3.9 million will be used to pay the debt for the particular projects.

Ms. Patrick questioned if there is going to be an amount in the referendum that tells us the amount.

Atty. Ozburn noted yes, the referendum will list it.

Ms. Patrick clarified that it will say you are voting on the list and that the county is borrowing money.

Atty. Ozburn noted it has to.

Comm. Henry noted and that the $3.9 million will go to service that debt.

Kathy Mudd, noted she thinks that we need to make it clear that we may come back to ask for another SPLOST to retire the rest of the debt.

Comm. Pennamon reminded the audience whether you are for or against SPLOST, please state the facts.

Stone Workman questioned if there will be 2 questions on the SPLOST ballot.

Atty. Ozburn noted you are not allowed to split the vote, there will be just one yes or no option; the first will list all the projects and estimated cost, the next paragraph will list the detail of the general obligation debt that the county intends to issue.

Ms. Patrick questioned the City of Monticello if they thinks this is going to help the SPLOST to pass.

Mayor Standifer noted anytime you are talking about debt, there is a risk; the county has some solid projects that will help the entire county. As long as we put it on the referendum with transparency, and people can truly understand it; the citizens will have to vote and give that answer.

Comm. Pennamon declared the Public Hearing closed at 6:40 p.m.

 

___________________________

Carl Pennamon, Chairman

 

___________________________

Sharon Robinson, Clerk

Regular Meeting Minutes

Jasper County Board of Commissioners

July 10, 2017

Regular Meeting Minutes

6:00 P.M.

Comm. Pennamon called the meeting to order at 6:00 p.m.

Commissioners Present: Chairman, Carl Pennamon, Vice-Chairman, Bruce Henry, Don Jernigan, Craig Salmon, and Doug Luke.

Staff Present: Mike Benton, County Manager, Clerk, Sharon Robinson, Finance Manager, Rhonda Blissit, and County Attorney, David Ozburn..

Pledge of Allegiance:

Invocation:

District 3, Don Jernigan

Agenda Approval:

Comm. Salmon made motion to approve the agenda as presented, Comm. Henry seconded; passed unanimously.

Consent Agenda:

Minutes:

Comm. Luke made motion to approve the Regular Meeting Minutes of June 5, 2017, Public Hearing Minutes of June 12, 2017 at 9:00 a.m., Public Hearing Minutes of June 12, 2017 at 6:00 p.m., Called Meeting Minutes of June 12, 2017, Public Hearing Minutes of June 19, 2017; Comm. Salmon seconded; passed unanimously.

Check Register:

Comm. Luke made motion to approve the check register which included check #’s 49915 -50200, Comm. Henry seconded; passed unanimously.

Contracts:

FY18 NEGA Area Agency on Aging Contract.

DHS

GA Foods

Ms. Norton noted the GA Foods Contract prices have gone up a little, so we will probably have to come back to that.

Comm. Salmon made motion to approve based on county attorney review, and authorize Chairman to sign, Luke seconded; passed unanimously.

Comm. Henry clarified that the increase that Ms. Norton mentioned is included in the contract.

Ms. Norton noted that is correct.

Public Hearing:

None

Commissioner’s Items:

Luke: None

Salmon: Congratulations to David Ozburn and wife on new baby girl on July 5th. Asked for follow up on web page/Facebook. Fund balance, 6 months is the mid-point from most financial advisors.

Mr. Benton noted working model on website, not ready to go live yet.

Pennamon: Would like to get Public Work more vehicles, wondered if old sheriff cars are available.

Henry:  Public Hearing on July 20th, also Public Safety Cup at Rec. Dept. would like all Commissioners to support.

Jernigan: None

Presentations/Delegations:

Recreation Director – Jonathon Green – Introduced himself and gave his mission and vision for the Park. Invited everyone to come out to the park to see the improvements made.

Lynn Bentley – Reviewed with Commissioners a Report on Audit. (A copy is attached and made a part of the official minutes).

Regular Agenda:

Old Business:

2017 LMIG Post Road Bid Results:

Mr. Benton noted bid requests were sent out for Post Road. 2 miles and 2.2 miles, and Barr Bridge Road Bridge. Received 3 responses. Pittman made an error on multiplication. Mr. Benton provided the correction.

Mark Whitley, addressed the board about full depth reclamation on Post Road with 22 foot road.

Mr. Benton noted the total LMIG with match is $659, 730.42. If we go with 2.5 miles we will need $60,683.33 in additional funds.

Mr. Whitley noted the Barr Bridge Road Bridge test shows surge stone, GAB and 7 inches of asphalt; which is why it is so expensive.

Comm. Pennamon noted could you cut down on the abutment from 150 to 50.

Mr. Whitley noted you could, if it is not a GDOT project.

Comm. Luke made motion to go with Blount Construction for 2.3 miles based on specifications, Salmon seconded, passed unanimously.

Comm. Henry questioned do we know where we will start, does it all have to be continuous.

Mr. Benton noted yes, they want to be continuous.

Mr. Whitley noted start at Smith Brock and go all the way to Jefferies Road,

Mr. Whitley does not recommend going with the 150 foot abutment; would cut price by 1/3.

Comm. Pennamon suggests he bring numbers back to board with a price for 50 feet on each side.

Atty. Ozburn questioned how much this alters the bid, may need to re-bid.

Comm. Pennamon noted we are going to have to re-bid because there is only one bidder.

Pitts Chapel Road Bridge Replacement Project:

Mr. Benton noted we are working on the Pitts Chapel Bridge that connects Jasper County with Newton County. We have a verbal commitment, GDOT is willing to fund 70% of project. Received a letter from GDOT on the Low Impact Bridge Replacement Program. Mr. Benton recommends we go ahead and obtain right of ways like we were; talked with a representative, and there is an August 15th date to look at this bridge.

 

Comm. Luke made motion to authorize County Manager to proceed with this Low Impact Bridge Replacement Program, Salmon seconded; passed unanimously.

 

Comm. Salmon questioned can this be used for Barr Bridge Road Bridge as well.

 

Mr. Benton noted he can ask.

 

Comm. Luke asked if this is going to be subject to our plans.

 

Mr. Benton noted, it is a two-lane bridge and it may even be a little wider.

 

Comm. Pennamon requested board members to ride the Old Adgateville Road Bridge, it is dangerous. Requested County Manager put this on his to-do list.

 

New Business:

Resolution to approve Judicial Sales Taxes – Tax Commissioner:

Angela Walsh, Tax Commissioner noted the Judicial Tax Sale is like the regular sales as far as advertising and notifying the property owners or interest holders.   At the last tax sale, she had to remove some properties because there were so many heirs, this takes our liability out of it as we will get an attorney to do the research, they would take it before a judge who would make a ruling and say it is okay to sell. It would still be sold on the courthouse steps. This will help with our blighted properties also. It would not cost the county anything as we would add any cost to the sale.

 

Comm. Jernigan made motion to approve the resolution for Judicial Sales Taxes and authorize Chairman to sign, Salmon seconded; passed unanimously.

 

Comm. Henry questioned if this is fairly new,

 

Ms. Walsh noted she thinks so, Henry County and Putnam County use it.

 

Jackson Lake Road Specific Road Section Speed Limit Change:

Mr. Benton noted that there is a long term resident that would like the speed limit changed to 35 MPH on the section of Jackson Lake Road from Highway 11 to Rocky Creek Road. The state has to approve it, so this will not go into effect right away.

Comm. Henry asked sheriff if he thinks it will help and if there will be any trouble permitting.

Sheriff noted he doesn’t think there will be a problem; he would also like board to look at the square or rectangular advancing curb signs. Noted this is a fairly slow process and suggest making it contingent on approval from state.

Comm. Luke made motion to authorize sheriff to petition the state to lower speed limit from 45 MPH to 35 MPH on the section of Jackson Lake Road from Highway 11 to Rocky Creek Road, contingent upon approval from the state, Henry seconded; passed unanimously.

Adopt Jasper County Recreation Association Board By-Laws:

Comm. Pennamon noted page 43 item 3 under duties. Outdoor facility may need to just go with facility. Also under goals thinks indoor facilities should be added.

Comm. Salmon questioned if these were reviewed with Mr. Green.

Mr. Robert Norton, Recreation Board Chairman noted the Recreation Board reviewed them several times with Mr. Green. Also noted they want to work with him as an advisory board and association.

Comm. Henry asked Mr. Green if he is good with this.

Mr. Green noted he is good with the By-Laws.

Comm. Jernigan made motion to accept and adopt the Jasper County Recreation Board By-Laws, Salmon seconded; passed unanimously.

Comm. Salmon thanked the board for all their hard work.

County Attorney Items:

None

County Manager Items:

Roads and Bridges:

None

Other County Items:

None

Citizen Comments:

Pam Mayer – Chamber of Commerce, Tourism, regional visitor center for Georgia; selfie spot at Sac o Suds will be installed July 25th have asked for one for courthouse as well.

Executive Session:

None

Adjourn:

Comm. Luke made motion to adjourn at 7:10 p.m., Comm. Jernigan seconded; passed unanimously.

 

___________________________

Carl Pennamon, Chairman

 

___________________________

Sharon S. Robinson, Clerk

Janitorial Services Sealed Bid

The Jasper County Board of Commissioners are seeking SEALED bids for Janitorial Services. Bid documents and specifications for this project are available at Jasper County Board of Commissioners located at 126 W. Greene Street, Suite 18, Monticello, Georgia 31064, ATTN: Sharon Robinson or can be acquired by email, by sending request to srobinson@jaspercountyga.org . All SEALED bids must be received by June 1, 2017 at 1:45 PM for Bid opening at 2:00 PM in the Jasper County Board of Commissioners Meeting Room located 126 West Greene Street, Suite 18, Monticello, Ga. Any questions please contact Sharon Robinson at 706-468-4900.

Voting Information

2017 VOTING INFORMATION

EARLY VOTING
8:30 AM – 4:30 PM
Monday – Friday
February 27 to March 17, 2017

EARLY VOTING LOCATION
Jasper County Courthouse
Registrar’s Office – Ground Floor
126 West Greene Street – Suite #3

ELECTION DAY VOTING LOCATION
Voters Precinct
March 21, 2017
7:00 a.m. – 7:00 p.m.

For questions call the Registrar’s office:  706-468-4908

Please note:  the last day to register to vote in the March election – February 21, 2017

Shady Dale Rodeo