Jasper County Board of Commissioners
August 7, 2017
Regular Meeting Minutes
Comm. Pennamon called the meeting to order at 6:00 p.m.
Commissioners Present: Chairman, Carl Pennamon, Vice-Chairman, Bruce Henry, Don Jernigan, Craig Salmon, and Doug Luke.
Staff Present: Mike Benton, County Manager, Clerk, Sharon Robinson, Finance Director, Rhonda Blissit, and County Attorney, David Ozburn..
Pledge of Allegiance:
District 4, Craig Salmon
Comm. Salmon made motion to approve the agenda as presented, Comm. Henry seconded; passed unanimously.
Comm. Luke made motion to approve the Minutes of; Called Meeting June 19, 2017, Called Meeting, June 22, 2017, Called Meeting, June 26, 2017, Called Meeting, June 29, 2017, Regular Meeting, July 10, 2017, Public Hearing, July 20, 2017, Public Hearing, July 24, 2017, Work Session, July 24, 2017, Public Hearing, July 27, 2017, and Called Meeting, July 31, 2017; Comm. Jernigan seconded; passed unanimously.
Comm. Salmon made motion to approve the check register which included check #’s 050201 – 050456, Comm. Jernigan seconded; passed unanimously.
A special exception is being requested to develop a Conventional Subdivision rather than a Conservation Subdivision on Tax Map 025C Parcel 082 containing 231.70 acres. Owner of the property is Key Family Holdings, LLC.
Jim Deal, Comm. Development gave brief presentation.
Chairman Pennamon called for people speaking in favor of:
John Snow reviewed a packet provided to Commissioners. (A copy is attached and made a part of the official minutes).
Tom Joy, Pete Malone, and Ron Burch
People speaking against:
Bob Dominey and Mary Patrick
Chairman declared the Public Hearing closed at 6:33 p.m.
Jernigan: Requested an update on curbside can count and website progress.
Mr. Benton noted he is having difficulty finding someone to ride with the Advanced Rep. and he is committing to have the website up by August 31st.
Shepherd Road Resurfacing:
Mr. Pennamon noted GDOT has offered70% LMIG funding to pave Shepherd Road with Full Depth Reclamation if Jasper County provides a 30% match of $66,300
Comm. Luke noted we could not get quality paving for $66,000
Comm. Pennamon noted our share of 30% will come out of 2012 SPLOST.
Comm. Luke noted we need to take advantage for every opportunity we have for quality paving.
Comm. Henry questioned if they provided a timeline.
Mr. Benton noted they did not, but they have been asking since March.
Comm. Salmon made motion to approve county to match GDOT’s 70% LMIG offer with a 30% county match to repave the 1.13 mile section of Shepherd Road with funds to come from 2012 SPLOST, Comm. Henry seconded; passed unanimously.
2018 Comprehensive Plan Development and Cost:
Mr. Benton noted NEGRC has agreed to develop Jasper County’s required update to the Comprehensive Plan that is due to DCA in October 2018. They don’t charge for the basic plan; they have agreed to charge a fee not to exceed $7,500 for the required Land Use Element.
Comm. Henry questioned if the City will be participating in cost, and which budget it will come from.
Comm. Luke clarified this helps us stay in compliance to be eligible for grants. He would like to use FY2019 budget.
Comm. Henry noted he would like to have a line item for Land use.
Comm. Henry questioned if they are the only one that do this, noting he would like to see what others would charge.
Comm. Luke made motion to approve Northeast Georgia Regional Commission to develop Jasper County’s required update to the Comprehensive Plan for a fee not to exceed $7500, Comm. Salmon seconded; passed unanimously. (County Manager to see when payment is expected and bring back to board),
Final Adoption of Jasper County Board of Education 2017 Tax Millage:
Angela Walsh, Tax Commissioner noted the Board of Commissioners needs to set the Final 2017 Tax Millage for the Jasper County Board of Education.
Comm. Luke made motion to approve the Final Jasper County Board of Education Resolution for the 2017 Tax Millage of 18.140, Comm. Salmon seconded; passed unanimously.
2018 SPLOST Planning and Projects:
Commissioners reviewed the updated timeline, projects and funding summary, and debt service schedules. (A copy will be attached and made a part of the official minutes).
Mr. Benton noted he would like to come back next meeting and look at the amortization schedules.
Comm. Luke made motion not to exceed $6.2 million for 2018 SPLOST debt service for projects, Henry seconded. Luke, Henry, Pennamon, and Jernigan vote yes; Salmon vote no based on funding issues. Motion passed 4 to 1.
Comm. Salmon questioned how the other items would be funded.
Comm. Pennamon noted we talked about fund balance.
Equipment Donation – Jasper County High School Emergency Responder Class:
Chris Finch noted the high school is starting an Emergency Responder Class this fall and is requesting the donation of a stretcher and an ambulance box. Jasper County Fire Rescue has a used stretcher that is no longer used and an ambulance box that is attached to the 2008 Ford with the blown motor; the box has been remounted twice and can no longer be used as an ambulance box. Asking for authorization to donate the requested items.
Comm. Luke clarified that these will be used just for simulation.
Mr. Finch noted that is correct.
Comm. Henry clarified that the stretcher has no use.
Mr. Finch noted the stretcher is no longer used and they are aware of the need for repair and will take the necessary steps to repair it.
Comm. Pennamon noted maybe we should sell it to them for a dollar and that takes the liability off us.
Comm. Jernigan made motion to authorize Fire Chief to donate the Stryker stretcher and the ambulance box on the Ford 2008 truck to the Jasper County Board of Education for their new Emergency Medical Responder class beginning this school year for $1. Comm. Salmon seconded. Passed unanimously.
Comm. Salmon clarified that they understand they will remove the box and repair the stretcher.
Penn Credit Contract – Past Due Collections Agency for Probate Court:
Linda Keller, Probate Judge noted when citizens get a ticket and don’t pay or don’t come to court they would like to be able to use Penn Credit to collect the money owed. They have tickets that are over 90 days old. There is no cost to the county, Penn Credit will add an additional 40%, but the entire ticket amount will be sent to Probate Court.
Ms. Keller further noted that Penn credit is a national company that collects for governments.
Comm. Jernigan made motion to authorize Chairman to sign Penn Credit Corporation Contract, Comm. Henry seconded; passed unanimously.
Intergovernmental Agreement for Monticello General Municipal Election:
Ms. Keller noted this agreement will allow the county to conduct the city election along with the county election in November.
Comm. Salmon made motion to authorize Chairman to sign Intergovernmental Agreement titled Agreement By Monticello and Jasper County For Conduct of Monticello General Municipal Election on November 7, 2017. Comm. Jernigan seconded; passed unanimously.
Recreation Purchase Equipment with 2005 SPLOST Funds:
Johnathan Green provided information he obtained with options for purchase of equipment needed at the Recreation Department. (A copy of the list is attached and made a part of the official minutes).
Mr. Green recommends authorization to purchase items in Option A, noting the John Deere Gator is cheaper in option B, however the vendor is in Greenville. Option A’s is in Milledgeville.
Comm. Henry noted if we get the one from Greenville wouldn’t Milledgeville have to service the warranty.
Mr. Green noted he is not opposed to the one in Greenville.
Comm. Henry questioned if there is a place to store the equipment.
Mr. Green noted there is.
Comm. Henry made motion to approve purchases listed in Option A with the cheaper pricing from John Deere in Greenville on Option B if it is confirmed servicing can be done in Milledgeville, Salmon seconded; passed unanimously.
Senior Center – Purchase Ice Machine with 2012 SPLOST Funds:
Tracy Norton noted the ice machine at the senior center only cost $1,300 and will cost $1,000 to repair. She is requesting to purchase a Scotsman HID312A-1 for $3,876 with 3 year part/labor, 5 year parts on compressor/condenser; this will better suit their needs as the current one is too small for what they need.
Ms. Norton noted she would like to use 2012 SPLOST funds for this purchase.
Comm. Jernigan made motion to authorize the Senior Center Director to purchase the Scotsman HID312A-1 for $3,876 with funding coming from the 2012 SPLOST, Comm. Luke seconded; passed unanimously.
Animal Control Kennel Fencing Upgrades Bid Award:
Mr. Benton noted Animal Control held the bid opening for fencing upgrades and recommend awarding the project to Bullzye Fence in the amount of $5,413.59.
Comm. Salmon made motion to award the Animal Control Kennel Fencing Upgrades Bid to Bullzye Fence in the amount of $5413.59 and fund the project with 2012 SPLOST, Comm. Henry seconded; passed unanimously.
2018 LMIG Application
Mr. Benton noted he would like to get an early start on 2018 LMIG the application process is open through Jan 1 2018. The 2018 LMIG amount for Jasper County is $546,259.70 from the state, the required match to be provided by Jasper County is $163, 877.91.
Comm. Luke noted he would like to get through SPLOST first.
Mr. Benton noted August 29th is new date from Judge Keller.
Commissioners agreed to bring this back at the September meeting.
County Attorney Items:
Atty. Ozburn noted August 29th is when we have to get the ballot language Judge Keller, he will need information before then for the resolution.
County Manager Items:
Roads and Bridges:
Other County Items:
Comm. Salmon made motion to go into Executive Session at 7:48 p.m. to discuss litigation, employment compensation, Comm. Jernigan seconded; passed unanimously.
Comm. Salmon made motion to come out of Executive Session at 9:00 p.m., Henry seconded; passed unanimously.
Comm. Pennamon made motion to approve settlement of lawsuit and authorize Chairman Signature on Resolution 2018.08.07B, Luke seconded; passed unanimously.
Comm. Salmon made motion to suspend County Manager for a week without pay and place him on a 30-day probation, then give week’s pay back after probationary period. Motion died for lack of second.
Comm. Salmon made motion to adjourn at 9:03 p.m., Comm. Henry seconded; passed unanimously.
Carl Pennamon, Chairman
Sharon S. Robinson, Clerk