Regular Meeting Minutes – December 4, 2017

Jasper County Board of Commissioners
December 4, 2017
Regular Meeting Minutes
6:00 P.M.

Comm. Pennamon called the meeting to order at 6:00 p.m.

Commissioners Present: Chairman, Carl Pennamon, Vice-Chairman, Bruce Henry, Don Jernigan, Craig Salmon, and Doug Luke.

Staff Present: Mike Benton, County Manager, Clerk, Sharon Robinson, Finance Director, Rhonda Blissit, and Hillary Edgar sitting in for County Attorney David Ozburn. Also, Shane Sealy, Planning and Zoning Director, Tracy Norton, Senior Center Director, and Pam Mayer, Chamber Director.

Pledge of Allegiance:

Invocation:

District 2, Bruce Henry

Agenda Approval:

Comm. Salmon made motion to approve the agenda moving Item #6 under New Business up, Comm. Henry seconded; passed unanimously.

Consent Agenda:

Minutes:

Comm. Henry made motion to approve the Minutes of Regular Meeting of November 6, 2017; Comm. Jernigan seconded; passed unanimously.  

 

Check Register:

Comm. Salmon made motion to approve the check register which included check #’s 051307 – 051686, Comm. Luke seconded; passed unanimously.

Commissioner’s Items:

Jernigan:  None

Henry:   None

Salmon:  None

Luke: None

Pennamon:  January Meeting, need to move from Jan. 1st to Jan. 8th, suggest to set the January 2019 meeting when we set meeting calendar next month.

Presentations/Delegations:

None

New Business Item 6 (moved):

Alcohol Application/License Renewals – Planning and Zoning:

Shane Sealy noted that there are 7 renewals and 1 new application; noted background checks have been done.

Comm. Henry noted on Hillsboro Station he feels we should bring it back once the building is up to Code.

Comm. Jernigan noted he is on the Board at Turtle Cove and will recuse himself from voting on that renewal.

Commissioners voted on the Applications as follows:

  • 2018-A-001 – Convenience Stores, Inc dba Larry’s 4-Way Retail Sales of Beer and Wine-Renewal –Comm. Salmon made motion to approve, Jernigan seconded; passed unanimously.
  • 2018-A-002 – Lakeview Marina Retail Sale of Beer and Wine-Renewal – Comm. Jernigan made motion to approve, Henry seconded; passed unanimously.
  • 2018-A-003 – Lakeview Restaurant Pouring of Distilled Spirits, beer and wine-Renewal – Comm. Jernigan made motion to approve, Luke seconded; passed unanimously.
  • 2018-A-004 – Tyson’s Country Store Retail Sale of Beer and Wine-Renewal – Comm. Henry made motion to approve, Salmon seconded; passed unanimously.
  • 2018-A-005 – Hillsboro Station Market-Retail Sale of beer New Application – Comm. Salmon made motion to table until building is up to code, Henry seconded; passed unanimously.
  • 2018-A-006 – Turtle Cove POA Pouring of Distilled Spirits, Beer and Wine-Renewal – Comm. Salmon made motion to approve, Henry seconded; Salmon, Pennamon, Luke and Henry vote yes, Jernigan recused; passed 4-0.
  • 2018-A-007 – Sac-O –Suds Retail Sales of Beer and Wine-Renewal – Comm. Luke made motion to approve, Salmon seconded; passed unanimously.
  • 2018-A-008 – Frank’s Restaurant Pouring License for Distilled Spirits, Beer and Wine-Renewal – Comm. Salmon made motion to approve, Jernigan seconded; passed unanimously.

 

Regular Agenda:

Old Business:

2018 Comprehensive Plan Update Steering Committee Appointments:

Mr. Benton noted our Comprehensive Plan update is due October 31, 2018. A Steering Committee needs to be put together. NEGRC is suggesting a committee of 12-14 people. Mr. Benton noted individuals that have requested to serve include; Ken McMichael, Mary Patrick, Tracy Norton, and Pam Mayer. Individuals that were recommended include; Andrew Boyd, Bud Cowan, Ross Hays, Adam McGinnis, Gerald Stunkel, and Sue Patterson.

Comm. Pennamon asked for recommendation from Board of Commissioners to serve.

Comm. Salmon recommended Commissioner Henry.

Comm. Henry noted he would be glad to serve.

Mr. Benton noted 12 to 14 persons is not a hard number, it is just a guide.

Comm. Pennamon noted he would be willing to sit on committee.

Mr. Benton recommends County Manager and Planning and Zoning Director as staff members.

Comm. Pennamon suggested only allow the City 1 elected person and 1 staff person.

Comm. Jernigan made motion to appoint list of people below to the 2018 Steering Committee, Comm. Salmon seconded; passed unanimously

Bruce Henry

Mike Benton

Shane Sealy

Ken McMichael

Mary Patrick

Tracy Norton

Andrew Boyd

Bud Cowan

Ross Hays

Adam McGinnis

Gerald Stunkel

Pam Mayer

Sue Patterson

David Dyer

2 from City of Monticello

2 from City of Shady Dale

 

Comm. Salmon made note that Ross Hays is his nephew by marriage.

EMS Billing and Collections Bid Proposals:

Mr. Benton noted currently the billing is done by a single employee; the process is a much regulated function and there are a lot of laws that change yearly; therefore many counties contract out the business side of EMS.

 Chris Finch noted there are a lot of different things to consider; currently we do report to 3 different locations. By outsourcing billing, we can mainstream this process.  We got bids from 7 companies and narrowed it down to 3 that are best suited for us; he recommends awarding bid to Emergency Billing Services.

Mr. Benton noted the recommendation is to enter into a 1-year agreement.

Comm. Pennamon questioned the timeframe it will take to be implemented.

Chief Finch noted there is a 4 to 6-month transition period.

Comm. Pennamon suggested change over process be completed by April 1, 2018.

Comm. Luke clarified we will we track the difference through Finance or EMS Billing person.

Comm. Pennamon expressed concern if the billing persons job duties will be increased.

Mr. Benton noted the job description is being re-written.

Comm. Salmon made motion based on Chief Finch’s recommendation to authorize Chairman to enter into a one-year agreement with Emergency Billing, Commerce, GA for EMS Billing and Collection services subject to attorney review of contract with a projected start date of April 1, 2018; Comm. Jernigan seconded; Salmon, Henry, Luke, and Jernigan vote yes; Pennamon vote no; motion passed 4 to 1.

Comm. Salmon clarified this is the billing and collection side, not operations.

 

2018 GDOT LMIG Application Submittal:

Mr. Benton noted 2018 LMIG application is nearing submittal deadline. He reviewed the 2016 and 2017 LMIG projects. He noted we need a decision on 2018 project tonight.

Comm. Pennamon noted that we will get the same amount of money regardless, so we can submit a project with the option to change.

Mr. Benton noted the 2018 GDOT LMIG amount to Jasper County is $546,259; the county’s 30% match is $163,877. We will have the option to change the project.

Comm. Luke made motion to approve 2018 LMIG Application for 2.5 miles full depth reclamation of Post Road; beginning North of Bowden Road proceeding 2.5 miles to Smith Brock Road, Henry seconded; passed unanimously.

New Business:

Jasper County Water and Sewer Authority Board Appointments:

Mr. Benton noted Jasper County Water and Sewer Authority has four vacancies; staff advertised and received interest from Eileen Ott, Joseph Hinton, and Bobby Sutton.

Mr. Benton also noted the current board members; Bill Whitten, Elvis Singleton, Ken McMichael and Mary Alice Carter also need re-appointment.

Ms. Robinson noted that Ms. Ott apologizes for not being able to be here her husband had an appointment.

Comm. Salmon noted that their terms are staggered 3 years not 5 as stated in the agenda item. He also feels the City should have representation.

Staff was asked to look at who is filling what terms and report back.

Comm. Luke made motion to re-appoint Bill Whitten, Elvis Singleton, Ken McMichael and Mary Alice Carter, Henry seconded; passed unanimously.

Comm. Luke made motion to appoint Eileen Ott, Joseph Hinton, and Bobby Sutton; Clerk to look at staggered terms and report back, Henry seconded; passed unanimously.

Comm. Pennamon noted that Comm. Salmon will get with the City to see if they want to appoint someone.

 

Ocmulgee Judicial Circuit Adult Treatment Court Collaborative Advisory Board Appointment:

Mr. Pennamon noted that he was contacted by Judge Trammell and asked if the Board of Commissioners would appoint Ms. Norma J. Trammell to this board.  To the best of his knowledge there is no relation. Ms. Norma J. Trammell was here earlier and had to leave.

Comm. Salmon made motion to appoint Norma J. Trammell to the Ocmulgee Judicial Circuit Adult Treatment Court Collaborative Advisory Board, Henry seconded; passed unanimously.

Mandatory Firefighters Cancer and Long Term Disability Insurance Coverage Proposals:

Chief Finch noted the State of Georgia passed HB146 that requires organized Fire Departments to purchase and maintain certain insurance coverage for eligible firefighters with an effective date of January 1, 2018. Jasper County Fire Rescue received 2 quotes with ACCG being the lowest and is who he recommends.

 

Comm. Henry made motion to approve ACCG-IRMA to provide insurance coverage in the amount of $7,905 annual premium for Jasper County Fire Rescue and authorize chairman to sign resolution, Salmon seconded; passed unanimously.

 

Mr. Benton noted there is money in the Fire Rescue budget to fund this.

 

Fire Rescue Self Contained Breathing Apparatus Procurement:

Chief Finch noted Jasper County Fire Rescue is in need of replacing al Self Contained Breathing Apparatus used by the department due to poor condition, age, expirations and current compliance issues. All the bottles that attach will expire in February and March 2018.

Chief Finch noted he recommends purchasing from Municipal Emergency Services 46 packs, 46 masks and 92 bottles for a cost of $336,366.72 with a 10-year warranty.

Comm. Henry questioned how we can prevent them missing in the future.

Chief Finch noted we are working on an accountability checklist.

Comm. Pennamon clarified that 46 was what was needed.

Chief Finch noted yes, 7 per station

Comm. Jernigan questioned if we need all 46 at one time.

Chief Finch explained we have to have a certain amount of equipment to comply with state regulations.

Comm. Pennamon expressed concern on how we would pay for the equipment.

Chief Finch noted that the Ambulance we bought last year with contingency money, is showing on his Capital Outlay line item for this year due to the timing of it.

Ms. Blissit noted we can assign the ambulance to 2017 fund balance.

Comm. Henry questioned what is included in a pack.

Chief Finch showed Commissioners one of the SCBA packs and a bottle.

Mr. Benton noted that BB&T does finance the packs and we are looking at 84 months at 2.80%, monthly payment of $6,014 and annual amount of $72,171.

Mr. Benton further noted one of the items that needs to be handled is the ambulance. If we do this, his current budget can pay for the financing and the insurance we just approved.

Comm. Salmon made motion to assign the recent ambulance purchase to 2017 Capital Outlay and approve the purchase of the 46 SCBA’s and equipment and the Board will determine financing going forward, Luke seconded; passed unanimously.

FY2017 Final Budget Amendments – To Finalize Audit:

Ms. Blissit reviewed the final FY2017 Budget Amendments.

 

Commissioners approved the budget amendments as follows:

 

Budget Amendment #1 – Comm. Salmon made motion to approve, Jernigan seconded; passed unanimously.

Budget Amendment #2 – Comm. Henry made motion to approve, Salmon seconded; passed unanimously.

Budget Amendment #3 – Comm. Jernigan made motion to approve, Salmon seconded; passed unanimously.

Budget Amendment #4 – Comm. Henry made motion to approve, Salmon seconded; passed unanimously.

Budget Amendment #5 – Comm. Jernigan made motion to approve, Henry seconded; passed unanimously.

Budget Amendment #6 – Comm. Luke made motion to approve, Jernigan seconded; passed unanimously.

Budget Amendment #7 – Comm. Henry made motion to approve, Salmon seconded; passed unanimously.

Budget Amendment #8 – Comm. Luke made motion to approve, Henry seconded; passed unanimously.

Budget Amendment #9 – Comm. Salmon made motion to approve, Henry seconded; passed unanimously.

Budget Amendment #10 – Comm. Jernigan made motion to approve, Henry seconded; passed unanimously.

Budget Amendment #11 – Comm. Luke made motion to approve, Salmon seconded; passed unanimously.

 

(A copy of these Budget Amendments will be attached and made a part of the official minutes).

 

County Attorney Items:

None

County Manager Items:

Mr. Benton noted he would like to bid a Tub Grinder for storm debris; will be reimbursed by FEMA through GEMA

Comm. Henry questioned if the plan is to grind and put in Landfill.

Mr. Benton noted EPD says we can use as cover for Cell 5.

Mr. Benton noted he is meeting with Public Works Director in the morning to identify bridgework.  Also Keldrick Collins with DOT is scheduled to come Wednesday at 9:30 a.m.; Comm. Salmon requested him to come about a new sign at Recreation Department.

Mr. Benton noted there will need to be Work Sessions and Called Meetings in January on Public Works 2012 SPLOST.

Mr. Benton reminded the Board that the employee Christmas Dinner is December 14th and encouraged Commissioners to attend.

Comm. Pennamon noted the board would like to provide all employees with a ham or turkey.

Comm. Salmon made motion to authorize County Manager to purchase turkeys for all full-time, part-time, and volunteer employees not to exceed $4,000, Jernigan seconded; passed unanimously.

Citizen Comments:

Ken McMichael – JCWSA Policy Statement

Executive Session:  

None

Adjourn:

Comm. Salmon made motion to adjourn at 8:15 p.m., Comm. Henry seconded; passed unanimously.

 

___________________________

Carl Pennamon, Chairman

 

___________________________

Sharon S. Robinson, Clerk