Regular Meeting Minutes – January 8, 2018

Jasper County Board of Commissioners
January 8, 2018
Regular Meeting Minutes
6:00 P.M.

Comm. Pennamon called the meeting to order at 6:00 p.m.

Commissioners Present: Chairman, Carl Pennamon, Vice-Chair, Bruce Henry, and Don Jernigan, Craig Salmon and Doug Luke were absent.

Staff Present: Mike Benton, County Manager, Clerk, Sharon Robinson, Finance Director, Rhonda Blissit, and County Attorney, David Ozburn.

Pledge of Allegiance:

Invocation:

District 2, Bruce Henry

Agenda Approval:

Comm. Jernigan made motion approve the agenda removing appointments until we have a larger representation of the board, Comm. Henry seconded; passed unanimously.

Consent Agenda:

Minutes:

Comm. Henry made motion to approve the Minutes of December 4, 2017 Regular Meeting, Jernigan seconded; passed unanimously.

Check Register:

Comm. Jernigan made motion to approve the check register which included check #’s 51687-52035 for payment, Henry seconded; passed unanimously.

Public Hearing:

Comm. Henry motion to go into public hearing at 6:06 p.m., Jernigan seconded; passed unanimously.

A public hearing is being held for adoption of the amended Continuing Certification of being a local issuing authority pursuant to the Georgia Erosion and Sedimentation Act of 1975.

Mr. Sealy noted each county has to adopt the updates to the Georgia Erosion and Sedimentation Control Act.

No one from the Public spoke for or against

Comm. Jernigan made motion to close the public hearing at 6:08 p.m.; passed unanimously.

Commissioner’s Items:

Henry: Go Dawgs!

Jernigan: – Asked for an update on the Employee Evaluation Process.

Mr. Benton noted the HR Director met with Department Heads in December and they have all been given a timeline of the process.  They are to start evaluations this week.

Pennamon: None

Presentations/Delegations:

None

Regular Agenda:

Appointments: – Removed

Old Business:

Adopt Annual Update of Impact Fees Capital Improvement Element – FY2017:

Mr. Pennamon noted we went over this with a public hearing, DCA approved it and now it is time to finally adopt it.

Comm. Henry made motion to adopt the Annual update to the Impact Fees Capital Improvement Element for FY2017 and authorize Chairman to sign resolution, Jernigan seconded; passed unanimously.

Adopt Annual Update of Short Term Work Program – FY2018-2022:

Mr. Pennamon noted this was also approved by DCA and needs final adoption.

Comm. Jernigan made motion to adopt Jasper County’s STWP 2018-2022 and authorize Chairman to sign the resolution, Henry seconded; passed unanimously.

Additional 2018 Comprehensive Plan Steering Committee Appointments:

Mr. Pennamon noted last month we adopted and appointed 18 members and now the City has turned in their requests for 2 additional members and the Board of Education would like 2 members appointed. So we will go from 2 on the city to 4 and 2 from the Board of Education. This will bring the total number to 22 appointments

Comm. Henry made motion to appoint 2 additional members from the City of Monticello and 2 members from the Jasper County Board of Education to the Jasper County Comprehensive Plan Steering Committee for a total of 22 appointments, Jernigan seconded; passed unanimously.

Comm. Pennamon noted the City appointees will be: Lathaydra Sands, Jenny Murphy, David Wease, and Larry Thurman.  The Board of Education appointees will be Bill Schilling, Erin Lynch or Dr. Mike Newton.

New Business:

Alcohol License Application – Hillsboro Station Market – Retail Sale of Beer:

Mr. Sealy noted we have application 2018-A-005 Hillsboro Station Market at 1750 Highway 11 S. Hillsboro, Ga the business is up and running, it is up to code now.

Comm. Henry made motion to approve application 2018-A-005 Hillsboro Station Market for sale of retail beer, Jernigan seconded; passed unanimously.

Adoption of Amendment to Georgia Erosion Control Act of 1975:

Comm. Jernigan made motion to adopt the Jasper County amendment to the Georgia Erosion, Sedimentation and Pollution Control Act, Henry seconded; passed unanimously.

2018 Fiscal Agent Designation – Family Connection:

Comm. Pennamon noted this is a routine grant where we act as the fiscal agent for Family Connection.

Comm. Henry made motion that Jasper County Board of Commissioners continue to serve as the Fiscal Agent for Jasper County Family Connection that allows the Finance Director to sign as the Fiscal Agent, Jernigan seconded; passed unanimously.

Request to Increase Budget by $4,000 for the What a Waste Grant:

Ms. Tracy Norton noted that the Senior Center is asking the Board of Commissioners to approve a one-time budget increase for FY18 of $4,000 for the What a Waste Grant. The funds must be fronted by the county and then will be reimbursed by the NEGAAA.

Comm. Jernigan made motion to approve the budget increase of $4,000 for the What a Waste Grant to be reimbursed by NEGAAA, Henry seconded; passed unanimously.

2018 Holidays:

Comm. Pennamon noted staff has presented the Proposed Holidays for 2018 as follows:

Martin Luther King Day Monday, January 15, 2018

President’s Day, Monday, February 19, 2018
Good Friday, Friday, March 30, 2018
Memorial Day Monday, May 28, 2018
Independence Day Wednesday, July 4, 2018
Labor Day Monday, September 3, 2018
Columbus Day Monday, October 8, 2018

Veterans Day Monday, November 12, 2018
Thanksgiving Day Thursday, November 22, 2018
Day after Thanksgiving Friday, November 23, 2018
Christmas Eve Monday, December 24, 2018
Christmas Day Tuesday, December 25, 2018

New Year’s Day Tuesday, January 1, 2019
Comm. Henry made motion to approve the list of 2018 holidays as presented, Jernigan seconded; passed unanimously.

2018 Meeting Dates:

Comm. Pennamon noted the 2018 Tentative Meeting dates as follows:

Monday, January 8th

Monday, February 5th

Monday, March 5th

Monday, April 2nd

Monday, May 7th

Monday, June 4th

Monday, July 2nd    

Monday, August 6th

Monday, September 10th

Monday, October 1st

Monday, November 5th

Monday, December 3rd

Monday, January 7, 2019

 

Comm. Jernigan made motion to approve the tentative 2018 meeting dates, Henry seconded; passed unanimously.

Set Qualifying Fees for 2018 Elections:

Comm. Pennamon noted there is only the primary and general elections for 2018.

Comm. Jernigan made motion to approve the Qualifying fee schedule and resolution for advertisement and it be included in the minutes, Henry seconded; passed unanimously.

Adopt Language Access Plan (LAP) for CDBG Grant:

Mr. Benton noted that Jasper County was awarded a CDBG grant for the addition and remodeling of the Jasper County Senior Center. The CDBG grant is funded from the U.S. Housing and Urban Development Agency thru the Georgia Department of Community Affairs.

The Housing and Urban Development Agency requires grant recipients to comply with all Federal rules and regulations regarding limited English speaking persons. The plan will enable Jasper County to be in compliance with HUD.

 

Comm. Jernigan made motion to adopt Jasper County’s Language Access Plan for Limited Speaking Persons, Henry seconded; passed unanimously.

County Attorney Items:

None

County Manager Items:

Thanked the Board for providing turkeys for all the employees and volunteers.

Surveying has begun at the Peninsula at Jackson Lake.

Citizens Comments:

Ken McMichael – Water

Elvis Singleton – Community Needs.

Executive Session:

None.

Adjourn:

Comm. Jernigan made motion to adjourn at 6:40 p.m., Henry seconded; passed unanimously.

___________________________

Carl Pennamon, Chairman

___________________________

Sharon S. Robinson, Clerk