Jasper County Board of Commissioners
June 4, 2018
Regular Meeting Minutes
Comm. Pennamon called the meeting to order at 6:00 p.m.
Commissioners Present: Chairman, Carl Pennamon, Bruce Henry, Don Jernigan, Vice-Chairman, Craig Salmon, and Doug Luke.
Staff Present: Mike Benton, County Manager, Clerk Sharon Robinson, and Finance Director, Dennis Pate.
Pledge of Allegiance:
Rev. Jimmy Horton, Springfield Missionary Baptist Church
Comm. Jernigan made motion approve the agenda as presented, Comm. Henry seconded; passed unanimously.
Comm. Luke made motion to approve the Work Session, Service Delivery Strategy Minutes of April 19, 2018; Henry seconded; passed unanimously.
Comm. Henry made motion to approve the Work Session Minutes of April 23, 2018, Jernigan seconded; passed unanimously.
Comm. Jernigan made motion to approve the Called Meeting Minutes of April 30, 2018, Luke seconded; passed unanimously.
Comm. Luke made motion to approve the Regular Meeting Minutes of May 7, 2018, Henry seconded; passed unanimously.
Comm. Henry made motion to approve the Budget Work Session Minutes of May 14, 2018, Luke seconded; passed unanimously.
Comm. Jernigan made motion to approve the Budget Work Session Minutes of May 21, 2018, Henry seconded; passed unanimously.
Comm. Luke made motion to approve the check register which included check #’s 53004 – 053236 for payment, Henry seconded; passed unanimously.
Henry: Sent email showing reflective tape on poles, he had someone contact him wanting to see if we good put in street lights so they could see street signs; took a picture of some they have in Newton County, would like to see if we can find something similar. When will we start on Barr Bridge Road Bridge.
Mr. Benton noted we are ready, it will be scheduled very soon.
FY 2019 Budget Discussion:
Comm. Henry made motion to table this item until Thursday, June 7th, Luke seconded; passed unanimously.
Peachtree Recovery Services – Third Party Property Damage Claims Management Service:
Mr. Todd Rhoad gave a presentation of the services they offer. They do insurance subrogation and recovery for government entities when an accident results in damage to their property. They have the ability to go back four years. There are no upfront costs for the County.
Board members agreed to table this until the County Attorney can review the contract.
Southeastern Consulting Services Timber Cruise Proposal:
Mr. Benton noted Jon Parish with Southeastern Consulting Services, Inc. has provided a cost estimate of $2000 to perform a timber appraisal for County property located between Hwy 212 W, Mack Tillman Dr., Ted Sauls Rd., Jasper County Recreation Center and the closed municipal landfill.
Comm. Salmon questioned if we could save money by utilizing our Chief Appraiser who does evaluations already.
Mr. Benton noted she uses the same company.
Comm. Henry noted some timber companies will come out and give you a free estimate and maybe we should reach out to them first.
Mr. Benton noted that is a good point, he has not reached out to any local timber harvesters.
Charlie Todd, Ag Agent noted he never heard of timber harvesters doing it for free, but $2000 is not a bad price for the 85 acres we are looking at.
Comm. Salmon made motion to authorize County Manager to seek out local timber companies to see if they will give free estimates and if they can’t, approve the estimate of $2000 provided by Southeastern Consulting, Jernigan seconded; passed unanimously.
Recreation Board By-Laws Change – Five Member Board to Seven Member Board:
Mr. Robert Norton noted The Jasper County Recreation Board met on May 23, 2018 and voted to amend the By-Laws to increase the number of Board members from 5 to 7 and it was passed unanimously. They are losing one member and would like to increase the number of board members.
Comm. Henry made motion to approve the amended Recreation By-Laws to increase from 5-member to 7-member board, Luke seconded; passed unanimously.
Comm. Salmon made motion to advertise for 2 additional board positions, Jernigan seconded; passed unanimously.
New Extension Van Lettering and Logo:
Kasey Hall, Extension Agent noted that the bus arrived in Atlanta about 3 weeks ago, now she is just wanting approval and to hear the boards thoughts on what logo to put on it.
Comm. Pennamon noted he would like to see Jasper County with the 4-H logo on it.
Comm. Jernigan noted he felt all the county vehicles should be uniform with the county seal on it.
Ms. Reid noted they will absorb the additional $250 cost in their budget.
Comm. Luke made motion to accept as presented with additional proceeds to come from Extension budget, Henry seconded; passed unanimously.
Senior Center Relocation Costs during Construction Period:
Ms. Tracy Norton noted due to unforeseen circumstances, the previously planned relocation site has not worked out, which would have cost only for utilities, therefore we must find another relocation site during the estimated 10-month construction period. The new site will cost more. Due to accessibility, Thomas Persons Hall was one of the bidders but would not suit the needs of the seniors, the other 2 bids were from Springfield Missionary Baptist Church and St. James A.M.E. Church.
Ms. Norton further noted that she would like to re-do the bidding process and have St. James and Springfield to re-submit their bids.
Comm. Pennamon expressed the need to do sealed bids.
Comm. Luke made motion to table and ask for sealed bids by Monday, June 11, 2018 and advertise on the county website, Henry seconded; passed unanimously.
State of Georgia Properties Commission Lease Agreement Request:
Mr. Benton noted The Georgia State Properties Commission is requesting Jasper County BOC to renew the expired lease agreement governing the space provided by the County for the administration of the Felony Probation Program for Jasper County. The new lease would begin July 1, 2018 and end June 30, 2019.
Comm. Jernigan made motion to table this item pending legal advice, Henry seconded; passed unanimously.
Tablets for Commissioners:
Comm. Pennamon noted that we need to look at cost estimates on this and have staff make a presentation.
Comm. Salmon noted the amount of time and resources used in printing packets.
Mr. Benton noted he will get pricing and choices and bring back to board for review.
County Attorney Items:
County Manager Items:
Mr. Benton noted we are close to having 2 proposals on design services for a master plan on the recreation area from JMA and Precision Planning.
Comm. Pennamon noted he feels it could be a cost savings if we include Public Works Shop and Sheriff project in this plan.
Mr. Benton noted the Ocmulgee Judicial Circuit is working hard to cut the cost of the rising indigent cost of juvenile court, they are going to change the fee schedule to hourly rates and appoint attorneys per district.
Rev. Jimmy Horton – Cannery
Comm. Jernigan made motion to adjourn at 7:23 p.m., Salmon seconded; passed unanimously.
Carl Pennamon, Chairman
Sharon S. Robinson, Clerk