Jasper County Board of Commissioners
March 5, 2018
Regular Meeting Minutes
Comm. Pennamon called the meeting to order at 6:00 p.m.
Commissioners Present: Chairman, Carl Pennamon, Bruce Henry, Don Jernigan, Vice-Chair, Craig Salmon arrived at 6:02 p.m. Doug Luke was absent.
Staff Present: Mike Benton, County Manager, Clerk Sharon Robinson, and County Attorney, David Ozburn.
Pledge of Allegiance:
District 4, Craig Salmon
Comm. Jernigan made motion approve the agenda as presented, Comm. Henry seconded; passed unanimously.
Comm. Henry made motion to approve the Minutes of February 5, 2018 Regular Meeting with noted correction to change from 48 billion to 42 billion, Jernigan seconded; passed unanimously.
Comm. Salmon made motion to approve the check register which included check #’s 52207-52440 for payment, Henry seconded; passed unanimously.
Henry: Gave an update on the Comprehensive Plan Committee Meeting.
Jernigan: still getting calls on stripping, would like departments to inventory equipment and get rid of what is not good to get it off the books. Would like to give pay raises for employees; encourages department heads to look at budgets and cut as much as possible. He would like to give employees a 5% pay raise.
Pennamon: He talked with Mr. Jimmy Smith at DOT and he indicated that we can use LMIG money for stripping and it wouldn’t hurt us; we will just have to cut back on the road projects. Morning Hornet Project closed last Thursday for $42 billion and Gov. Deal will be making the announcement Wednesday.
Mr. Benton noted striping is $4,000 per mile.
Jasper County’s New Agriculture and Natural Resource Extension Agent – Charlie Todd:
Mr. Charlie Todd introduced himself to the Board.
Senior Center New Van Lettering and Logo:
Tracy Norton noted they would love to have a nice new logo on the new van that was purchased for the Senior Center.
Commissioners reviewed the logos considered, Ms. Norton recommends the logo similar to Clayton County’s; it would read “Jasper County Senior Center, Healthy Aging Never Gets Old” the center number will be on the back of the van.
Comm. Pennamon noted the board likes the Clayton County one as well with the Jasper County logo.
Ms. Norton noted the van will be delivered on May 31st instead of March 31st. Because they are late, they will provide the logo at no cost.
Comm. Henry made motion to go with logo that staff is asking for; Salmon seconded for discussion.
Comm. Salmon noted he understands the thought of a multi-use logo, but wonders if we should look at getting a magnetic sign that would cover the logo when the van is used by other departments.
Comm. Pennamon suggests using a common logo for Jasper County.
Comm. Henry withdrew his motion, Commissioner Salmon withdrew his second.
Comm. Salmon made motion that we accept the emblem presented by Ms. Norton saying Jasper County Senior Services Department with the Jasper County round logo to replace the one that was presented and to include “Healthy Aging Never Gets Old, Comm. Jernigan seconded; Salmon, Henry, Jernigan vote yes; Pennamon opposed; passed 3 to 1.
Sheriff Department Vehicles Lease Financing:
Mr. Benton noted there were 4 Sheriff Cars approved for lease purchasing with 3 months of financing to be charged to the FY2018 Budget. BB&T has offered a rate of 3.72% for 60 months. Mr. Benton recommends authorization for Chairman to sign the resolution of the lease purchase agreement.
Comm. Salmon made motion to authorize Chairman to sign resolution authorizing the execution of a lease purchase agreement with ACCG for the following four Dodge Chargers for the Sheriff Department with VIN #’s 2C3CDXAT0JH189088; 2C3CDXAT2JH189089; 2C3CDXAT9JH189090; 2C3CDXAT0JH189091 per amortization schedule at 60 months with interest rate of 3.72%. Comm. Jernigan seconded; passed unanimously.
Comm. Salmon questioned if the first 4 cars have rolled off.
Sheriff noted they have not.
Comm. Pennamon gave an update of the Sheriff cars purchased noting he would like to pay the earliest 2 off early if there is no penalty.
Request by the American Legion, Post 110 for a Proclamation to Name Jasper County a “Purple Heart County”:
Mr. Otis Clark, Commander, Post 110 noted they are requesting Jasper County to be designated by proclamation as a “Purple Heart” County.
Comm. Henry questioned what is involved in this.
Mr. Clark noted the proclamation signed and then we will need to get the signs; the American Legion is willing to share the cost of the signs.
Comm. Pennamon noted we would have to let DOT know.
Comm. Jernigan made motion to partner with American Legion Post 110 to name Jasper County a Purple Heart County and authorize Chairman to sign a proclamation; Comm. Henry seconded. Passed Unanimously.
Mr. Clark noted markers can be purchased for deceased veterans.
Comm. Jernigan noted they don’t have to be a resident of Jasper County but we would like the person making the donation to be a resident of Jasper County.
New Alcohol Application for Bear Creek Marina Restaurant:
Shane Sealy noted Bear Creek Marina Restaurant Application 2018-A-009 at 60 Bear Creek Marina Road, Mansfield, GA; applying for pouring license for distilled spirits, beer, and wine. Background checks on new property owners, John Herman and Nick Platek were both clean.
Comm. Jernigan made motion to approve Bear Creek Marina Restaurant, application 2018-A-009 for a pouring license for distilled spirits, beer, and wine; Comm. Henry seconded; passed unanimously.
Mr. Sealy noted Application 2018-A-010, John Herman and Nick Platek property owners for Bear Creek Marina store located at 62 Bear Creek Marina Road, Mansfield, GA; applying for retail sales of beer and wine.
Comm. Salmon made motion to approve application 2018-A-010 at Bear Creek Marina Store, 62 Bear Creek Marina Road, Mansfield, Ga. for retail sale of beer and wine; Comm. Jernigan seconded; passed unanimously.
Hazard Mitigation Plan Grant Pre Application:
Mr. Benton noted every 5 years the county has to update their Hazard Mitigation Plan, this is an application to apply for federal funding to help pay for the plan. There is no matching cost as the EMA Director’s salary counts toward the county’s match.
Comm. Henry made motion to authorize the Chairman to sign the application stating that Jasper County has met our criteria for the local match for the GEMA for the Hazard Mitigation Plan, Comm. Salmon seconded; passed unanimously.
Health Department Mold Remediation Quotes:
Mr. Benton noted Morris Hutchinson will discuss the issues and solutions.
Mr. Hutchinson noted mold remediation bids have been procured. He has asked Mr. Travis Shepherd to assist with the quotes.
Mr. Shepherd reviewed the 4 bids received. He noted Bid #3 had technical problems; they had a line item of cleaning the basement and there is no basement. He did like bid #1 ServPro Macon and Bid #4 Merritt Pro Carpet Cleaning & Restoration. He would like to see Bid #4 add a different product for the health department setting. Bid #2 Rapid Mold Removal.
Mr. Shepherd noted if we chose #4 we could ask them to use a different product and increase the price by $1500. He will recommend an equivalent product.
Comm. Salmon made motion based upon recommendation to go with Bid #4 Merrit Pro Carpet Cleaning & Restoration in the amount of $3.679 with the stipulation that we will discuss the cleaning agent protocol to be used and it be charged to Building Maintenance budget, Comm. Henry seconded; passed unanimously.
Comm. Henry questioned how quick the process will take.
Mr. Shepherd noted typically 72 hours.
Comm. Pennamon requested the County Manager to send out a cost of what the additional would be and limit is $1,500.
Mr. Hutchinson noted that there are some roof leaks at the Health Department that will also need to be addressed to prevent this problem again.
Comm. Pennamon suggested that they get some pricing on the roof repairs and get with County Manager.
Clean up Jasper County – April 2018:
Mr. Pennamon noted during the month of April we typically give County residents a free pass to use the landfill.
Comm. Henry noted he would like to add limits on tires and demolitions.
Comm. Henry made motion to approve Jasper County Landfill to waive tipping fees for the month of April for Jasper County residents only; no demolition and limit tires to 4 per vehicle, Comm. Jernigan seconded; passed unanimously.
Mr. Benton noted that last year 4-H picked up trash along roads.
Kasey Hall noted they would like to do it again this year.
Mr. Benton noted bags and vests can be picked up at the Landfill, Chamber of Commerce, and Board of Commissioners Office.
County Attorney Items:
Atty. Ozburn noted in terms of the affect that the City of Monticello Code Enforcement will have on the County, he is not sure at this time.
Commissioners discussed the Service Delivery Strategy meeting scheduled for Monday, March 12th with the City of Monticello and City of Shady Dale.
Comm. Salmon questioned how we would go about putting a referendum on the ballot to consolidate.
Atty. Ozburn noted he would have to research that.
Atty. Ozburn noted that he will need a brief Executive Session to discuss potential litigation.
County Manager Items:
Mr. Benton noted that our Finance Director, Rhonda Blissit has accepted a position in another county. We are still looking for a Finance Director, degreed accountant with some experience.
Roads and Bridges:
Mr. Benton noted the Tub Grinding Contract will be finished on Saturday.
HB 85 – Bill to greatly change the FLPA (Forest Land Protection Act) Grant. This did pass the House and will have negative effect on Jasper County.
Sheriff Donnie Pope – Special Operation – Crime Watch Daily
Comm. Salmon made motion to go into Executive Session at 7:25 p.m. to discuss potential litigation and land acquisition, Jernigan seconded; passed unanimously.
Comm. Henry made motion to come out of Executive Session at 8:20 p.m., Salmon seconded; passed unanimously.
Comm. Salmon made motion to adjourn at 8:21 p.m., Jernigan seconded; passed unanimously.
Carl Pennamon, Chairman
Sharon S. Robinson, Clerk