Jasper County Board of Commissioners
August 6, 2018
Regular Meeting Minutes
6:00 P.M.
Comm. Pennamon called the meeting to order at 6:00 p.m.
Commissioners Present: Chairman, Carl Pennamon, Bruce Henry, Don Jernigan, Vice-Chairman, Craig Salmon, and Doug Luke.
Staff Present: Mike Benton, County Manager, Clerk Sharon Robinson, Finance Director, Dennis Pate, and County Attorney, David Ozburn.
Pledge of Allegiance:
Invocation:
District 4 – Craig Salmon
Agenda Approval:
Comm. Salmon made motion approve the agenda as amended; tabling item 3 under Consent Agenda except Georgia Indigent Defense; Payroll Contingency be moved to #9 under New Business; Jasper County Board of Education Tax Levy move to #1 under New Business; #5 under New Business, Developer’s request for bonding improvements for Peninsula at Jackson Lake move to #2; Ballot Questions #7 and #8 under New Business move to #’s 3 and 4 consecutively. Comm. Jernigan seconded; passed unanimously.
Consent Agenda:
Minutes:
Comm. Luke made motion to approve the Called Meeting Minutes of June 28, 2018, Jernigan seconded; passed unanimously.
Comm. Henry made motion to approve the Regular Meeting Minutes of July 2, 2018, Luke seconded; passed unanimously.
Comm. Luke made motion to approve the Called Meeting Minutes of July 12, 2018, Henry seconded; passed unanimously.
Check Register:
Comm. Salmon made motion to approve the check register which included check #’s 40711 – 41001 for payment, Jernigan seconded; passed unanimously.
Contracts and Agreements:
Georgia Indigent Defense Services Agreement FY 19:
Comm. Salmon made motion to approve the Chairman to execute the Georgia Indigent Defense Services Agreement for period of July 1, 2018 to June 30, 2019 as presented, Henry seconded; passed unanimously.
Public Hearing:
A public hearing was held for the construction of a new cell tower (AT&T Site Ga5224). The property is located on Palalto Road on a piece of property owned by Hugh C. Middleton in Monticello, Ga 31064. Tax Map 021, parcel 17. Current zoning is Agricultural (A).
Comm. Henry made motion to open the public hearing at 6:13 p.m., Jernigan seconded; passed unanimously.
Shane Sealy noted AT&T has applied for construction of new cell tower, the Planning and Zoning board approved with a 4-0 vote, with condition that taxes were paid in full. Mr. Sealy checked with Tax Office and taxes are paid up to date on what is due at the current time.
Comm. Pennamon opened the floor for persons to speak in favor of:
Mary Patrick noted she is in favor, just wanted to make sure the BOC was informed that there were questions about not being able to put a repeater on the tower, and when that should have been negotiated so it doesn’t happen again.
Joan Bell questioned if all the other towers are working.
David Dyer noted all the towers are in service and working.
Hugh Middleton noted he is the property owner and is in favor of the tower as we need better cell service
Comm. Pennamon opened the floor for persons opposed:
No one spoke in opposition.
Comm. Henry, made motion to close the Public Hearing at 6:19 p.m., Salmon seconded; passed unanimously.
Commissioner’s Items:
Jernigan: None
Henry: Expressed gratitude for so many people showing up.
Salmon: Ditto on what Comm. Henry said.
Luke: Would like Templeton Circle to be added to the chip sealing list.
Pennamon: None
Presentations/Delegations:
Joint Development Authority Presentation:
Shane Short and Steve Jordan presented Jasper County with a check in amount of $250,000.00
Shane Short noted as a result of the Facebook project, the JDA is completely out of debt and fully operational on its own.
Regular Agenda:
Old Business:
Recreation Board Appointments:
Mr. Robert Norton noted that the Recreation Board needs 1 re-appointment and 2 new board members appointed.
Shaye Ellison introduced herself to the board.
Bill Stanley was not able to attend the meeting.
Ashley Cedars is up for re-appointment.
Comm. Henry made motion to re-appoint Ashley Cedars and appoint Bill Stanley and Shaye Ellison to Recreation Board for 3 year terms, Salmon seconded; passed unanimously.
Public Works Bid Results – Dump Truck, Crack Sealer, Crew Cab Flatbed Truck:
Dump Trucks:
Mr. Benton noted Public Works is requesting 1 Dump Truck to replace damaged and junked trucks.
One Dump Truck wrecked on 6-21-2018 – Total Loss – Insurance Proceeds Received – $72,608
One Dump Truck – Junked due to costly needed repairs and condition of truck.
Mr. Benton noted bid requests were sent out for new and used dump trucks bids as follows:
Rush Truck Center 2019 International HV607 Dump Truck $112,449.62
Rush Truck Center 2019 International HX615 Dump Truck $132,925.02
Peach State Truck Center 2019 Western Star 4700 SF Dump Truck $136,438.00
Nextran Truck Center 2019 Mack GR64F Dump Truck $148,899.15
Comm. Luke, made motion to go with Peach State Truck for $136,438.00 to include 5 year 300,000 mile warranty for a cost $3,300 and option for $1,500 bed liner total not to exceed $141,238 with funds to come from SPLOST 2012; Salmon seconded, passed unanimously.
Crack Sealer and Crew Cab Flatbed:
Mr. Benton noted he would like to not award, as we can take our single axle dump truck and rent a crack sealer for a month.
Comm. Jernigan made motion to table items 3.2 and 3.3, the Crack Sealer and the Crew Cab Flatbed, Henry seconded; passed unanimously.
Tree Limb Shear Attachment:
Preston Campbell noted we have never cut over hanging limbs in Jasper County as they don’t have any equipment to cut them. If we could get this attachment for our Gradall, we can cut some of these limbs that cause some of the big trucks problems in our county.
Comm. Luke made motion to approve purchase of the Gradall tree limb shear attachment “limb lopper” part # C80655022 from Tractor & Equipment Company in the amount of $16,830.00 delivered and paid out of SPLOST 2012, Salmon seconded; passed unanimously.
Timber Appraisal Report:
Mr. Benton noted staff was asked to get a timber appraisal on Jasper County property located between Mack Tillman Drive, SR 212 West, Ted Sauls Rd, Jasper County Recreation Department area and the MSW landfill site. Southeastern Consulting Services was contracted to perform a timber cruise for the purpose of estimating the timber value. The timber appraisal report reflects an estimated timber value of $88,417.00
(The Timber appraisal report will be attached and made a part of the official minutes).
Comm. Jernigan made motion to move forward with project, with Jordan Engineering overseeing the project, Salmon seconded; passed unanimously.
Comm. Henry questioned where the funds from the sale will go.
Mr. Benton noted General Fund.
Mr. Benton asked for direction on leaving some trees around the pond and how to move forward.
Comm. Luke noted he would like to leave the hardwood and take pines down.
Comm. Pennamon noted the Recreation Director has noted they have some pine trees around the Recreation complex that need to be cut down and maybe we should see if those can be included.
New Business:
Jasper County Board of Education Tax Levy for General Obligation Bonds, Series 2018:
Dr. Mike Newton, Superintendent, Jasper County Charter System noted that on May 22nd the voters of the Jasper County School District authorized the Jasper County Board of Education to issue a total of $9,900,000 of general obligation debt for the purpose of providing funds for Jasper County Board of Education projects..
Dr, Newton introduced Corey Kirby, Harbin, Hartley, and Hawkins. Mr. Kirby noted he had previously sent over a resolution that the Board of Commissioners would need to sign and authorize the tax levy for the Board of Education.
Comm. Pennamon clarified that this is the Board of Education doing this; the county is only complying with the law.
Comm. Salmon made motion to approve Resolution 2018.08.06 providing for the levy and collection of an annual tax to provide funds for the payment of the principal of and interest on $9,900,000 in aggregate principal amount of Jasper County School District general obligation sales tax bonds, series 2018, Henry seconded; passed unanimously.
Developer’s request for bonding improvements for Peninsula at Jackson Lake:
John Snow addressed the board to request approval of bonding improvements for Phase 1 and 2 for Peninsula at Jackson Lake the bond would include the following coverage:
Grading, erosion control and storm drainage – $ 518,344
Gravel and paving of roads – $1,253,815
Turn lane construction – $ 71,525
Water line and taps – $ 678,860
Power – $ 216,450
Legal and engineering – $ 25,000
Premium – 25% $ 690,998
Total Bond – $3,454,992
Mr. Snow noted they have cut in the first roads, they are ready to gravel the roads and would like to be ready to market in 2 months. The bonding agent is Keystone bonding.
Comm. Pennamon questioned the County Attorney if approving these bonds prior to getting the final plat out of order.
Atty. Ozburn noted code of ordinance section 105-91 requires that all the improvements be completed before the final plat is approved. His concern is that the ordinance explicitly says, that once we accept the final plat, approve it, and it is recorded; that is acceptance of all the improvements.
Mr. Snow clarified that they are asking for acceptance of the bond, the plat still has to go through approval.
Atty. Ozburn noted they can accept the bond, they will just need to follow the process on the plat approval.
Comm. Salmon questioned if P&Z needed to revise the ordinance to include the bond.
Atty. Ozburn noted they should do that as soon as possible.
Comm. Jernigan made motion to accept bond with recommendation of County Attorney and then back to P&Z Board; (Comm. Jernigan withdrew his motion)
Comm. Salmon made motion to table accepting the bonds, Henry seconded; Salmon, Henry, Pennamon, and Jernigan vote yes; Luke vote no. Motion passed 4 to 1.
Comm. Luke note we need to follow the rules we have in place.
Question for the November 6 Ballot Regarding Public Support for a 1 Mil Tax Increase for Public Safety:
Atty. Ozburn noted the county is not able to spend public funds on ballot questions that are binding; only political parties or enabling legislation can place on ballot.
Question for the Nov 6 Ballot Regarding Public Support for Consolidation of Jasper County, City of Monticello and the City of Shady Dale:
Atty. Ozburn noted the county is not able to spend public funds on ballot questions that are binding; only political parties or enabling legislation can place on ballot.
Comm. Pennamon explained to the audience how this came about with history of Service Delivery Strategy and LOST Taxes with City of Monticello. Shady Dale was not mentioned.
Comm. Salmon noted his is not in favor of taking on any debt.
New Cell Tower Application Palalto Road:
Comm. Henry made motion to approve AT&T’s wireless support structure application # C-2018-001 for a 300’ tower including appurtances to be built on parcel # 021 017, Palalto Road, Monticello, GA 31064, Luke seconded; passed unanimously.
Request to Northeast Georgia Regional Commission to Develop and Administer a 2019 CDBG Application for the Jasper County Health Department:
Mr. Benton noted Northeast Georgia Regional Commission has agreed to write a 2019 CDBG application on behalf of the Jasper County Board of Commissioners. The grant project if funded would be to renovate and add an addition to the Jasper County Health Department. Northeast Georgia Regional Commission would also provide grant administration for Jasper County if the grant is awarded in 2019. The maximum grant proceeds for a health department project in a 2019 application would be $750,000.00. The 2019 CDBG application is due April 2, 2019.
Mr. Benton further noted the minimum CDBG cash match for the awarded grant would be $22,500.00.
Additional County cost would be $2,000.00 to NEGRC for writing the CDBG application. Additional County cost would be the architectural concept plan estimated at $5,000.00. Grant administration and architectural design and construction fees are grant eligible as well. Additional in-kind match would be developed in the application.
Comm. Luke made motion to authorize Chairman to sign a letter to the Northeast Georgia Regional Commission requesting assistance in writing a 2019 CDBG application for a project to renovate and add an addition to the Jasper County Health Department and to provide grant administration if funded in 2019. Henry seconded; passed unanimously.
Jasper County 1999 Ford Extension Van Status:
Ms. Hall thanked the Board of Commissioners for the purchase of their new Bus and noted needs and proposed use for the old 1999 Ford Extension Van. She explained how the van can be used to transport clover buds from schools and to local events.
Additional Set of Right-of-Way Tractors, Mowers and Operators:
Mr. Benton noted Jasper County Public Works currently operates two tractors, mowers and operators to mow approximately 250 miles of paved road right-of-way. Historically, the Public Works mowing crew makes between 2.5 to 3 rounds of mowing each mowing season. Staff was asked to identify cost to add two additional tractors, mowers and operators to provide a second set of mowing operations for Jasper County right-of way mowing. Estimated initial equipment cost for a new set of tractors and mowers would be $107,702. Estimated annual operating cost for two additional tractors, mowers and operators will be $99,201.
Comm. Henry asked what the cost would be if we used part-time help and let them work Friday and Saturday.
Comm. Pennamon noted he felt it would be better for now to authorize some overtime days per month until a funding source can be found for next season.
FY 2019 Budget – Payroll Increase Contingency for Employees:
This item was moved to Executive Session.
County Attorney Items:
Atty. Ozburn noted he will need an Executive Session.
County Manager Items:
Mr. Benton noted the tentative August 13th Work Session on Service Delivery with Cities, the City of Monticello is not available. He would like to have a Called Meeting to discuss SPLOST and have a Work Session on the Cannery on that day.
Mr. Benton noted the Comprehensive Plan meeting will be held on August 20, 2018 at the Courthouse.
Citizens Comments:
Sandi Morris – changed mind
Barbara Williams – changed mind
Mary Patrick – disappointed in item on agenda against ordinance in place.
Joan Bell – new equipment, training for employees.
Executive Session:
Comm. Luke made motion to go into Executive Session at 8:13 p.m. to discuss personnel and compensation, Comm. Henry seconded; passed unanimously.
Comm. Henry made motion to come out of Executive Session at 8:45 p.m., Comm. Luke seconded; passed unanimously.
Adjourn:
Comm. Salmon made motion to adjourn at 8:46 p.m., Luke seconded; passed unanimously.
___________________________
Carl Pennamon, Chairman
___________________________
Sharon S. Robinson, Clerk
Official Election Bulletin…
/in Important News, News /by Pam MayerJasper County General Election Results…
/in Important News, News /by Pam MayerThe results for the General Election – Jasper County can be found at this link: CLICK HERE
Jasper County Board of Education – Job Announcement…
/in Important News, News /by Pam MayerThe Jasper County Board of Education is seeking a new superintendent. The system enrollment is 2400 (K-12). King-Cooper and Associates will assist the Board of Education with the search for the new superintendent. Interested applicants should contact Frank King (770-468-2021), Henry Cooper (478-397-1976) or Dr. Allen McCannon (706-614-8375) for additional information about the application process or visit www.kingcooper.com.
Completed application packages for this position must be received by the close of the business day Friday, December 14, 2018. The application materials should be emailed to the following address:
FRANK KING fking@charter.net
For a candidate’s application package to be considered, it must include the following:
(office and home or cell) of four references
Public Hearing – Advertisement for Variance
/in Important News, News /by Pam MayerVolunteers Needed…
/in Important News, News /by Pam MayerVOLUNTEERS NEEDED The Jasper County Board of Commissions has a need for citizen volunteers who are willing and able to serve their community as members of the Jasper County Recreation Board.
The Board of Commissioners will be making appointments at their November 5, 2018 regular meeting at 6 o’clock p.m.
Anyone interested in serving should submit a letter of interest with qualifications not later than Friday, October 26, 2018 by Noon with contact information to Sharon S. Robinson, County Clerk in the Jasper County Board of Commission office at 126 West Greene Street, Ste 18.
Public Notice for Jackson Lake Road area…
/in Important News, News /by Pam MayerJones Drill Blast out of Jasper Ga will be blasting rock at the Peninsula at Jackson Lake located at Jackson Lake Road and Eagle Drive on Thursday October 18, 2018 around Noon. For more info, please call Jasper County Planning and Zoning at 706-468-4905
Regular Meeting Minutes – September 10, 2018
/in Minutes /by Pam MayerJasper County Board of Commissioners
Sept. 10, 2018
Regular Meeting Minutes
6:00 P.M.
Comm. Pennamon called the meeting to order at 6:00 p.m.
Commissioners Present: Chairman, Carl Pennamon, Bruce Henry, Don Jernigan, and Doug Luke. Vice-Chairman, Craig Salmon was absent
Staff Present: Mike Benton, County Manager, Clerk Sharon Robinson, Finance Director, Dennis Pate, and County Attorney, David Ozburn.
Pledge of Allegiance:
Invocation:
District 2 – Bruce Henry
Agenda Approval:
Comm. Jernigan made motion approve the agenda as amended; moving Presentations and Delegations before Public Hearing. Comm. Henry seconded; passed unanimously.
Consent Agenda:
Minutes:
Comm. Jernigan made motion to approve the Regular Meeting Minutes of August 6, 2018, Henry seconded; passed unanimously.
Comm. Luke made motion to approve the Called Meeting Minutes of August 13, 2018, Henry seconded; passed unanimously.
Comm. Jernigan made motion to approve the Called Meeting Minutes of August 30, 2018, Henry seconded; passed unanimously.
Check Register:
Comm. Luke made motion to approve the check register which included check #’s 41002 – 41372 for payment, Jernigan seconded; passed 3 to 1; Comm. Henry abstained.
Presentations/Delegations:
Recognition of Achievements for Jasper County 4-H’ers –
Kasey Hall introduced the Jasper County 4-H Students and their accomplishments. They were as follows:
Trent Maddox, Morgan Patterson, Jorden Reed, Savannah Mosley, Lauren Hicks, Caleb Light, and Carlie Hall.
Georgia Department of Defense – State Defense Force; Certificate of Appreciation to the Jasper County Board of Commissioners
Mr. Sammie McCowan presented the Board of Commissioners with a Certificate of Appreciation.
Public Hearing:
A public hearing will be held for a rezoning for 12166 Hwy 212 West Covington, Ga 30016. Tax map 013B parcel 021. This property is currently zone Residential (R-1) and is requesting to be rezoned to Office-Institutional (O-I).
Comm. Jernigan made motion to open the public hearing at 6:10 p.m., Henry seconded; passed unanimously.
Shane Sealy noted Application A2018-Z-001, applicant Ralda Drummond, has applied for her property located at 12166 Ga Hwy 212 W. to be rezoned from Residential to Office-Institutional.
Comm. Pennamon opened the floor for persons to speak:
No one spoke in favor of, or opposed to the rezoning.
Comm. Jernigan, made motion to close the Public Hearing at 6:13 p.m., Henry seconded; passed unanimously.
Commissioner’s Items:
Jernigan: None
Henry: Expressed gratitude for so many people showing up.
Luke: Would like staff to make sure the hole at Landfill is looked at, as it could be a hazard to residents.
Pennamon: Would like staff to quickly contact the Cities to set up a meeting for Sept. 18th or 20th to finalize Service Delivery Strategy.
Regular Agenda:
Old Business:
CDBG Senior Center Project Bid Status Update:
Mr. Benton noted that JMA was authorized by the Board at the July 12, 2018 called meeting to negotiate with the apparent low bidder Brannon Development to lower the cost of the project in consideration of the available CDBG grant amount. JMA has provided a Project Cost Status Report dated August 22, 2018 regarding the CDBG Senior Center Project after negotiating with Brannon Development. (A copy of the report will be attached and made a part of the official minutes).
Jim Mesherle reviewed options for the Board to consider.
Michael Turner gave a presentation on what the revised Senior Center will look like.
(A hard copy of the presentation will be attached and made a part of the official minutes).
Comm. Luke made motion to go with Option 1 and keep the front porch cost, Henry seconded; passed unanimously.
FY19 Contract for DHS Transportation:
Ms. Norton noted that the FY19 DHS Transportation Contract must be approved in order to do service agreement with NEGA AAA & DHS Transportation for transporting clients at senior center and Vocational Rehabilitation clients. The Vocational Rehabilitation is a new potential revenue and service for about 72 adults and 48 high school students who live locally.
Ms. Norton further noted this program works with people with disabilities to connect them with job training and other services in Eatonton, Milledgeville and Conyers. Jasper County has 72 adults and 48 high school students who qualify for these services. Some are in wheelchairs. Transportation is expected to be active 6 to 8 hours a day so 2 part-time drivers will be needed. Our ADA Accessible bus is not available for this program so there may be a need to purchase a good used ADA accessible bus for this service after testing the program. If we cannot get this implemented by October 1st then the region will offer it to another county. Region 6 currently provides this service but it is more efficient to provide it through our region (5).
Comm. Pennamon recommends a 60-day trial period.
Comm. Henry noted the contracts has a 60 day termination, so that would mean 120 days.
Comm. Pennamon suggested we ask for 30 day termination.
Comm. Luke made motion to ask for a contract modification for 30 day trial, 60 day-out, Henry seconded; passed unanimously.
Comm. Henry made motion to authorize Chairman to sign the DHS Transportation Contract after staff gets modification worked out; Jernigan seconded; passed unanimously.
Commissioners requested that Ms. Norton bring back detailed numbers at the 30-day trial period.
Jasper County Cannery Property:
Commissioners had discussion on property located at 475 Hillsboro Street which they toured at their Called Meeting on August 13th.
Comm. Pennamon suggested to have staff from Public Works go over and organize the contents in the building and have a yard sale.
Comm. Jernigan made motion to table this item, Henry seconded; passed unanimously.
Employee Health Insurance Cost:
Comm. Pennamon noted that he wanted to discuss taking the employee portion of the health insurance back to the previous deductions; noting that the employees were given a pay increase and it was seemingly taken away by raising their insurance deductions.
Comm. Jernigan made motion to move forward with the employee deductions for health insurance going back to the previous deductions as of October 1, 2018, Henry seconded. Jernigan, Henry, and Pennamon vote yes, Luke vote no. Motion passed 3 to 1.
Comm. Pennamon noted that he has talked to the department heads and asked if they are willing to cut back as much as they can in their budgets to be able to account for this.
Comm. Henry noted he would like the Board to get quarterly updates as to where the departments are with this.
New Business:
Uncle Remus Regional Library Funding Discussion:
Ms. Stacey Brown, Library Director addressed the Board concerning funding issues they are having at the Library. She gave a report on services and hours of operation.
Comm. Pennamon presented Ms. Brown with a check in the amount of $19,051.81 from Impact Fees.
Ms. Brown Thanked the Board.
Request to rezone the property located at 12166 SR 212 West from Residential (R-1) to Office – Institutional – (O-I):
Comm. Henry made motion to accept Application A2018-Z-001 to be rezoned from Residential to Office Institutional, Jernigan seconded; passed unanimously.
Athens Technical College – Social Circle Campus – Letter of Support:
Comm. Jernigan made motion authorize Chairman to sign the letter of support for a new Athens Technical College campus to be constructed in Social Circle, Georgia, Luke seconded; passed unanimously.
City of Madison – OneGeorgia Authority Equity Application – Georgia Safari Conservation Park – Letter of Support:
Comm. Luke made motion to authorize chairman to sign letter of support for the City of Madison’s OneGeorgia Authority Equity Application for the Georgia Safari Conservation Park, Henry seconded; passed unanimously.
Northeast Georgia Regional Commission CDBG Health Department Project Memorandum of Agreement:
Mr. Benton noted the Board previously approved the Jasper County Health Department to be the subject project for a 2019 CDBG application. The Board approved a letter of intent for the Northeast Georgia Regional Commission to develop and administer, if funded, a 2019 CDBG application for the Jasper County Health Department.
Mr. Benton noted the minimum cash match would be $22,500.00, additional cost would be $2,000.00 to NEGRC for the application, the architectural concept plan estimated at $5,000.00.
Mr. Benton further noted grant administration fees of $37,500 and architectural design and construction fees to be determined are grant eligible and would be paid with CDBG grant proceeds.
Comm. Henry clarified that the $37,500 can come out of the grant.
Mr. Benton noted it does.
Comm. Luke questioned where the other funds will come from.
Mr. Benton noted the $22,500, $5,000 and $2,000 amounts will need to come from fund balance.
Comm. Jernigan made motion to authorize Chairman to sign the Memorandum of Agreement as presented engaging NEGRC to develop a 2019 CDBG application and administer, if funded, with the subject project being the Jasper County Health Department. Passed unanimously.
New Bank Account – Hamilton State Bank – Capital Improvements Fund:
Mr. Dennis Pate, Finance Director noted the Finance Department is seeking approval to open a new interest bearing bank account at Hamilton State Bank for the Capital Improvement Fund #351.
Mr. Pate noted the funds that will be moved into the Account include: $13,907.99 and $6,791.85 from Newton County Tax Commissioner and $250,000 from Joint Development Authority.
Comm. Jernigan made motion to approve opening a new interest bearing bank account at Hamilton State Bank for Capital Improvement Fund #351; Luke seconded. Passed unanimously.
Senior Center FY 2019 Budget Amendment – Senior Center FY 2018 Fundraiser Balance:
Mr. Pate noted that Senior Center members held fund raising activities during FY 2018. The net amount not spent in FY 2018 is $2,316.16. Senior Center Director, Tracy Norton is requesting the use of the unspent funds from FY 2018 to be available for fundraiser expenses during FY 2019.
Mr. Benton noted staff is asking for approval to take the funds from FY 2018 fund balance.
Comm. Pennamon noted we should look at keeping a separate fundraising account.
Mr. Benton noted the budget is operated on a 12 month basis, we will need to have more discussion about a fundraising account and include other departments that also have fundraiser funds.
Comm. Luke made motion to approve the budget amendment of $2,316.16 to be added to the Senior Center FY 2019 Budget line item 100-600-06200-00057-536000 Fundraiser Activity, Henry seconded; passed unanimously.
County Attorney Items:
Atty. Ozburn clarified that the DHS Transportation and GVRA Contract are together.
Commissioners asked him to work with Ms. Norton to work out the verbiage for the contract.
County Manager Items:
Mr. Benton noted he should have a draft of the Comprehensive Plan by September 28th.
Citizens Comments:
Dorothy Tinsley – Senior Center
Hilda Daniel – Senior Center
Hattie Thurman – Senior Center
Gloria Williams – Senior Center
Minnie Carter – Senior Center
Willie Marks – Senior Center
Executive Session:
Comm. Luke made motion to go into Executive Session to discuss Personnel and Real Estate at 7:50 p.m.; Jernigan seconded; passed unanimously.
Comm. Jernigan made motion to come out of Executive Session at 8:23 p.m.; Luke seconded; passed unanimously.
Adjourn:
Comm. Jernigan made motion to adjourn at 8:24 p.m., Henry seconded; passed unanimously.
___________________________
Carl Pennamon, Chairman
___________________________
Sharon S. Robinson, Clerk
Called Meeting Minutes – August 30, 2018
/in Minutes /by Pam MayerJasper County Board of Commissioners
August 30, 2018
Called Meeting Minutes
6:00 P.M.
Comm. Pennamon called the meeting to order at 6:00 p.m.
Commissioners Present: Chairman, Carl Pennamon, Vice-Chairman, Craig Salmon, Bruce Henry, and Don Jernigan. Doug Luke was absent.
Staff Present: Mike Benton, County Manager, Clerk, Sharon Robinson, Fire Rescue Director, Chris Finch, and 911 Director, Betty Jump.
Pledge of Allegiance:
Invocation:
District 1, Carl Pennamon
Agenda Approval:
Comm. Jernigan made motion approve the agenda as presented, Salmon seconded; passed unanimously.
Commissioner’s Items:
None
Presentations/Delegations:
None
Regular Agenda:
New Business:
HB 751 – Georgia Emergency Communications Authority – 911 Charges:
Mr. Benton noted House Bill 751 created the Georgia Emergency Communications Authority. The legislation implements a new centralized process by which all 911 fees are to be collected and remitted to local governments by the Department of Revenue.
Mr. Benton noted the Board of Commissioners needs to update its resolution authorizing 911 charges for telephone landline services and wireless services other than prepaid, and to update its resolution authorizing 911 charges for prepaid wireless services.
Betty Jump explained the way the county receives these funds from the Department of Revenue. We received a check for $21,047.50 in October last year. What is changing with prepaid is that we will get the money monthly instead of yearly.
Comm. Pennamon asked that Ms. Jump send a report of the wireless, landline, and prepaid receipts to the Board. Also to let the Board know what the monthly amount is that they receive in January.
Comm. Henry made motion to adopt and authorize Chairman to sign resolution # 2018.08.30A authorizing 911 charges of $1.50 per month for telephone landline services and wireless services other than prepaid per attached resolution, Salmon seconded; passed unanimously.
Comm. Jernigan made motion to adopt and authorize Chairman to sign resolution # 2018.08.30B authorizing 911 charges of $1.50 per retail transaction for prepaid wireless services per attached resolution, Henry seconded; passed unanimously.
County Attorney Items:
None
County Manager Items:
None
Citizens Comments:
None
Executive Session:
None
Adjourn:
Comm. Salmon made motion to adjourn at 6:13 p.m., Comm. Jernigan seconded; passed unanimously.
___________________________
Carl Pennamon, Chairman
___________________________
Sharon S. Robinson, Clerk
Called Meeting Minutes – August 13, 2018
/in Minutes /by Pam MayerJasper County Board of Commissioners
August 13, 2018
Called Meeting Minutes
6:00 P.M.
Comm. Pennamon called the meeting to order at 6:00 p.m.
Commissioners Present: Chairman, Carl Pennamon, Vice-Chairman, Craig Salmon, Bruce Henry, Don Jernigan, and Doug Luke.
Staff Present: Mike Benton, County Manager, Administrative Specialist, Cynthia Peters, Finance Director, Dennis Pate, and County Attorney, David Ozburn.
Additional Staff: Fire Rescue Director, Chris Finch, Public Works Director, Preston Campbell, Recreation Director, Jonathan Green, Senior Center Director, Tracy Norton, Sheriff, Donnie Pope, and Security, Keith Standifer.
Pledge of Allegiance:
Invocation:
Preston Campbell
Agenda Approval:
Comm. Salmon made motion approve the agenda as amended, moving the Cannery Site Visit to number 3 and moving item 3, Payroll Contingency to number 1, Henry seconded; passed unanimously.
Consent Agenda:
Contracts and Agreements – Senior Center FY19 Contracts:
GA Foods:
Comm. Salmon made motion to authorize the Chairman to execute the GA Food Contracts, Henry seconded; passed unanimously.
NEGRC Area Agency on Aging:
Comm. Henry made motion to authorize the Chairman to execute the NEGRC Area Agency on Aging Contract, Luke seconded; passed unanimously.
Commissioner’s Items:
Luke – Mowing on Grandview, add Templeton Circle to list for chip sealing
Salmon – Johnny Fears Road is in great shape
Jernigan – would like to go back and look at some of the items that were tabled at the last meeting.
Henry – None
Pennamon – None
Presentations/Delegations:
None
Regular Agenda:
Old Business:
FY 2019 Budget Payroll Increase Contingency for Employees:
Mr. Benton noted as it deals with employee compensation he would like to ask for an executive session.
Executive Session:
Comm.. Luke made motion to go into Executive Session at 6:12 p.m. to discuss compensation, Henry seconded; Luke, Henry, Pennamon, Jernigan vote yes; Salmon vote no. Motion passed 4 to 1.
Comm. Henry made motion to come out of Executive Session at 6:27 p.m., Jernigan seconded; passed unanimously.
Comm. Henry noted during the budgeting process we set aside 3% of salaries to go towards pay increases for county employees.
Comm. Henry made motion to give each department 3% of their salary to go through Human Resources and the County Manager, and Department Heads as to how it is implemented and distributed, Jernigan seconded; Henry, Jernigan, Pennamon, and Luke vote yes; Salmon vote no. Motion passed 4 to 1.
Sheriff Pope noted he thinks the wording needs to be differentiated between Department Heads and Constitutional Officers.
Atty. Ozburn noted the motion is okay as worded as the law will over rule any discrepancy.
Comm. Salmon noted for years he has asked for evaluations be done and grade them from top to bottom, and top performers get the bulk of the money, and next tier, and if you are not performing you don’t get anything.
Site Planning, SPLOST Projects and Public Works Shop Project:
Mr. Benton noted that Robert Jordan was kind enough to present some high resolution maps to help the Board look at the layout of the property. Jim Mesherle and Mike Turner were in the audience along with the Department Heads involved.
Mr. Benton noted he would like to have some discussion while sitting together viewing the maps.
Sheriff Planning:
Comm. Pennamon noted the Sheriff already has his plans.
Sheriff Pope noted the addition to his building would affect the parking lot. There will need to be another access point from Mack Tillman Drive.
Public Works Planning:
Preston noted he has visited several Public Works shops and Newton County has the newest facility.
Robert Jordan reviewed maps with Board and Staff.
Mr. Campbell noted, he doesn’t have a problem with what the Sheriff asks, he just wants the truck traffic to be considered.
Senior Center Planning:
The only change will be off the back of the building of 18 feet.
Recreation Planning:
Mr. Green advised the need for more fields.
Adjourn for Cannery Visit:
Comm. Salmon made motion to adjourn to tour the Jasper County Cannery facility at 7:32 p.m., Jernigan seconded; passed unanimously.
County Attorney Items:
None
County Manager Items:
None
Citizens Comments:
None
Adjourn:
Comm. Luke made motion to adjourn at 7:55 p.m., Comm. Jernigan seconded; passed unanimously.
___________________________
Carl Pennamon, Chairman
___________________________
Cynthia Peters, Administrative Specialist
Regular Meeting Minutes – August 6, 2018
/in Minutes /by Pam MayerJasper County Board of Commissioners
August 6, 2018
Regular Meeting Minutes
6:00 P.M.
Comm. Pennamon called the meeting to order at 6:00 p.m.
Commissioners Present: Chairman, Carl Pennamon, Bruce Henry, Don Jernigan, Vice-Chairman, Craig Salmon, and Doug Luke.
Staff Present: Mike Benton, County Manager, Clerk Sharon Robinson, Finance Director, Dennis Pate, and County Attorney, David Ozburn.
Pledge of Allegiance:
Invocation:
District 4 – Craig Salmon
Agenda Approval:
Comm. Salmon made motion approve the agenda as amended; tabling item 3 under Consent Agenda except Georgia Indigent Defense; Payroll Contingency be moved to #9 under New Business; Jasper County Board of Education Tax Levy move to #1 under New Business; #5 under New Business, Developer’s request for bonding improvements for Peninsula at Jackson Lake move to #2; Ballot Questions #7 and #8 under New Business move to #’s 3 and 4 consecutively. Comm. Jernigan seconded; passed unanimously.
Consent Agenda:
Minutes:
Comm. Luke made motion to approve the Called Meeting Minutes of June 28, 2018, Jernigan seconded; passed unanimously.
Comm. Henry made motion to approve the Regular Meeting Minutes of July 2, 2018, Luke seconded; passed unanimously.
Comm. Luke made motion to approve the Called Meeting Minutes of July 12, 2018, Henry seconded; passed unanimously.
Check Register:
Comm. Salmon made motion to approve the check register which included check #’s 40711 – 41001 for payment, Jernigan seconded; passed unanimously.
Contracts and Agreements:
Georgia Indigent Defense Services Agreement FY 19:
Comm. Salmon made motion to approve the Chairman to execute the Georgia Indigent Defense Services Agreement for period of July 1, 2018 to June 30, 2019 as presented, Henry seconded; passed unanimously.
Public Hearing:
A public hearing was held for the construction of a new cell tower (AT&T Site Ga5224). The property is located on Palalto Road on a piece of property owned by Hugh C. Middleton in Monticello, Ga 31064. Tax Map 021, parcel 17. Current zoning is Agricultural (A).
Comm. Henry made motion to open the public hearing at 6:13 p.m., Jernigan seconded; passed unanimously.
Shane Sealy noted AT&T has applied for construction of new cell tower, the Planning and Zoning board approved with a 4-0 vote, with condition that taxes were paid in full. Mr. Sealy checked with Tax Office and taxes are paid up to date on what is due at the current time.
Comm. Pennamon opened the floor for persons to speak in favor of:
Mary Patrick noted she is in favor, just wanted to make sure the BOC was informed that there were questions about not being able to put a repeater on the tower, and when that should have been negotiated so it doesn’t happen again.
Joan Bell questioned if all the other towers are working.
David Dyer noted all the towers are in service and working.
Hugh Middleton noted he is the property owner and is in favor of the tower as we need better cell service
Comm. Pennamon opened the floor for persons opposed:
No one spoke in opposition.
Comm. Henry, made motion to close the Public Hearing at 6:19 p.m., Salmon seconded; passed unanimously.
Commissioner’s Items:
Jernigan: None
Henry: Expressed gratitude for so many people showing up.
Salmon: Ditto on what Comm. Henry said.
Luke: Would like Templeton Circle to be added to the chip sealing list.
Pennamon: None
Presentations/Delegations:
Joint Development Authority Presentation:
Shane Short and Steve Jordan presented Jasper County with a check in amount of $250,000.00
Shane Short noted as a result of the Facebook project, the JDA is completely out of debt and fully operational on its own.
Regular Agenda:
Old Business:
Recreation Board Appointments:
Mr. Robert Norton noted that the Recreation Board needs 1 re-appointment and 2 new board members appointed.
Shaye Ellison introduced herself to the board.
Bill Stanley was not able to attend the meeting.
Ashley Cedars is up for re-appointment.
Comm. Henry made motion to re-appoint Ashley Cedars and appoint Bill Stanley and Shaye Ellison to Recreation Board for 3 year terms, Salmon seconded; passed unanimously.
Public Works Bid Results – Dump Truck, Crack Sealer, Crew Cab Flatbed Truck:
Dump Trucks:
Mr. Benton noted Public Works is requesting 1 Dump Truck to replace damaged and junked trucks.
One Dump Truck wrecked on 6-21-2018 – Total Loss – Insurance Proceeds Received – $72,608
One Dump Truck – Junked due to costly needed repairs and condition of truck.
Mr. Benton noted bid requests were sent out for new and used dump trucks bids as follows:
Rush Truck Center 2019 International HV607 Dump Truck $112,449.62
Rush Truck Center 2019 International HX615 Dump Truck $132,925.02
Peach State Truck Center 2019 Western Star 4700 SF Dump Truck $136,438.00
Nextran Truck Center 2019 Mack GR64F Dump Truck $148,899.15
Comm. Luke, made motion to go with Peach State Truck for $136,438.00 to include 5 year 300,000 mile warranty for a cost $3,300 and option for $1,500 bed liner total not to exceed $141,238 with funds to come from SPLOST 2012; Salmon seconded, passed unanimously.
Crack Sealer and Crew Cab Flatbed:
Mr. Benton noted he would like to not award, as we can take our single axle dump truck and rent a crack sealer for a month.
Comm. Jernigan made motion to table items 3.2 and 3.3, the Crack Sealer and the Crew Cab Flatbed, Henry seconded; passed unanimously.
Tree Limb Shear Attachment:
Preston Campbell noted we have never cut over hanging limbs in Jasper County as they don’t have any equipment to cut them. If we could get this attachment for our Gradall, we can cut some of these limbs that cause some of the big trucks problems in our county.
Comm. Luke made motion to approve purchase of the Gradall tree limb shear attachment “limb lopper” part # C80655022 from Tractor & Equipment Company in the amount of $16,830.00 delivered and paid out of SPLOST 2012, Salmon seconded; passed unanimously.
Timber Appraisal Report:
Mr. Benton noted staff was asked to get a timber appraisal on Jasper County property located between Mack Tillman Drive, SR 212 West, Ted Sauls Rd, Jasper County Recreation Department area and the MSW landfill site. Southeastern Consulting Services was contracted to perform a timber cruise for the purpose of estimating the timber value. The timber appraisal report reflects an estimated timber value of $88,417.00
(The Timber appraisal report will be attached and made a part of the official minutes).
Comm. Jernigan made motion to move forward with project, with Jordan Engineering overseeing the project, Salmon seconded; passed unanimously.
Comm. Henry questioned where the funds from the sale will go.
Mr. Benton noted General Fund.
Mr. Benton asked for direction on leaving some trees around the pond and how to move forward.
Comm. Luke noted he would like to leave the hardwood and take pines down.
Comm. Pennamon noted the Recreation Director has noted they have some pine trees around the Recreation complex that need to be cut down and maybe we should see if those can be included.
New Business:
Jasper County Board of Education Tax Levy for General Obligation Bonds, Series 2018:
Dr. Mike Newton, Superintendent, Jasper County Charter System noted that on May 22nd the voters of the Jasper County School District authorized the Jasper County Board of Education to issue a total of $9,900,000 of general obligation debt for the purpose of providing funds for Jasper County Board of Education projects..
Dr, Newton introduced Corey Kirby, Harbin, Hartley, and Hawkins. Mr. Kirby noted he had previously sent over a resolution that the Board of Commissioners would need to sign and authorize the tax levy for the Board of Education.
Comm. Pennamon clarified that this is the Board of Education doing this; the county is only complying with the law.
Comm. Salmon made motion to approve Resolution 2018.08.06 providing for the levy and collection of an annual tax to provide funds for the payment of the principal of and interest on $9,900,000 in aggregate principal amount of Jasper County School District general obligation sales tax bonds, series 2018, Henry seconded; passed unanimously.
Developer’s request for bonding improvements for Peninsula at Jackson Lake:
John Snow addressed the board to request approval of bonding improvements for Phase 1 and 2 for Peninsula at Jackson Lake the bond would include the following coverage:
Grading, erosion control and storm drainage – $ 518,344
Gravel and paving of roads – $1,253,815
Turn lane construction – $ 71,525
Water line and taps – $ 678,860
Power – $ 216,450
Legal and engineering – $ 25,000
Premium – 25% $ 690,998
Total Bond – $3,454,992
Mr. Snow noted they have cut in the first roads, they are ready to gravel the roads and would like to be ready to market in 2 months. The bonding agent is Keystone bonding.
Comm. Pennamon questioned the County Attorney if approving these bonds prior to getting the final plat out of order.
Atty. Ozburn noted code of ordinance section 105-91 requires that all the improvements be completed before the final plat is approved. His concern is that the ordinance explicitly says, that once we accept the final plat, approve it, and it is recorded; that is acceptance of all the improvements.
Mr. Snow clarified that they are asking for acceptance of the bond, the plat still has to go through approval.
Atty. Ozburn noted they can accept the bond, they will just need to follow the process on the plat approval.
Comm. Salmon questioned if P&Z needed to revise the ordinance to include the bond.
Atty. Ozburn noted they should do that as soon as possible.
Comm. Jernigan made motion to accept bond with recommendation of County Attorney and then back to P&Z Board; (Comm. Jernigan withdrew his motion)
Comm. Salmon made motion to table accepting the bonds, Henry seconded; Salmon, Henry, Pennamon, and Jernigan vote yes; Luke vote no. Motion passed 4 to 1.
Comm. Luke note we need to follow the rules we have in place.
Question for the November 6 Ballot Regarding Public Support for a 1 Mil Tax Increase for Public Safety:
Atty. Ozburn noted the county is not able to spend public funds on ballot questions that are binding; only political parties or enabling legislation can place on ballot.
Question for the Nov 6 Ballot Regarding Public Support for Consolidation of Jasper County, City of Monticello and the City of Shady Dale:
Atty. Ozburn noted the county is not able to spend public funds on ballot questions that are binding; only political parties or enabling legislation can place on ballot.
Comm. Pennamon explained to the audience how this came about with history of Service Delivery Strategy and LOST Taxes with City of Monticello. Shady Dale was not mentioned.
Comm. Salmon noted his is not in favor of taking on any debt.
New Cell Tower Application Palalto Road:
Comm. Henry made motion to approve AT&T’s wireless support structure application # C-2018-001 for a 300’ tower including appurtances to be built on parcel # 021 017, Palalto Road, Monticello, GA 31064, Luke seconded; passed unanimously.
Request to Northeast Georgia Regional Commission to Develop and Administer a 2019 CDBG Application for the Jasper County Health Department:
Mr. Benton noted Northeast Georgia Regional Commission has agreed to write a 2019 CDBG application on behalf of the Jasper County Board of Commissioners. The grant project if funded would be to renovate and add an addition to the Jasper County Health Department. Northeast Georgia Regional Commission would also provide grant administration for Jasper County if the grant is awarded in 2019. The maximum grant proceeds for a health department project in a 2019 application would be $750,000.00. The 2019 CDBG application is due April 2, 2019.
Mr. Benton further noted the minimum CDBG cash match for the awarded grant would be $22,500.00.
Additional County cost would be $2,000.00 to NEGRC for writing the CDBG application. Additional County cost would be the architectural concept plan estimated at $5,000.00. Grant administration and architectural design and construction fees are grant eligible as well. Additional in-kind match would be developed in the application.
Comm. Luke made motion to authorize Chairman to sign a letter to the Northeast Georgia Regional Commission requesting assistance in writing a 2019 CDBG application for a project to renovate and add an addition to the Jasper County Health Department and to provide grant administration if funded in 2019. Henry seconded; passed unanimously.
Jasper County 1999 Ford Extension Van Status:
Ms. Hall thanked the Board of Commissioners for the purchase of their new Bus and noted needs and proposed use for the old 1999 Ford Extension Van. She explained how the van can be used to transport clover buds from schools and to local events.
Additional Set of Right-of-Way Tractors, Mowers and Operators:
Mr. Benton noted Jasper County Public Works currently operates two tractors, mowers and operators to mow approximately 250 miles of paved road right-of-way. Historically, the Public Works mowing crew makes between 2.5 to 3 rounds of mowing each mowing season. Staff was asked to identify cost to add two additional tractors, mowers and operators to provide a second set of mowing operations for Jasper County right-of way mowing. Estimated initial equipment cost for a new set of tractors and mowers would be $107,702. Estimated annual operating cost for two additional tractors, mowers and operators will be $99,201.
Comm. Henry asked what the cost would be if we used part-time help and let them work Friday and Saturday.
Comm. Pennamon noted he felt it would be better for now to authorize some overtime days per month until a funding source can be found for next season.
FY 2019 Budget – Payroll Increase Contingency for Employees:
This item was moved to Executive Session.
County Attorney Items:
Atty. Ozburn noted he will need an Executive Session.
County Manager Items:
Mr. Benton noted the tentative August 13th Work Session on Service Delivery with Cities, the City of Monticello is not available. He would like to have a Called Meeting to discuss SPLOST and have a Work Session on the Cannery on that day.
Mr. Benton noted the Comprehensive Plan meeting will be held on August 20, 2018 at the Courthouse.
Citizens Comments:
Sandi Morris – changed mind
Barbara Williams – changed mind
Mary Patrick – disappointed in item on agenda against ordinance in place.
Joan Bell – new equipment, training for employees.
Executive Session:
Comm. Luke made motion to go into Executive Session at 8:13 p.m. to discuss personnel and compensation, Comm. Henry seconded; passed unanimously.
Comm. Henry made motion to come out of Executive Session at 8:45 p.m., Comm. Luke seconded; passed unanimously.
Adjourn:
Comm. Salmon made motion to adjourn at 8:46 p.m., Luke seconded; passed unanimously.
___________________________
Carl Pennamon, Chairman
___________________________
Sharon S. Robinson, Clerk