Regular Meeting Minutes – August 6, 2018

Jasper County Board of Commissioners

August 6, 2018

Regular Meeting Minutes

6:00 P.M.

Comm. Pennamon called the meeting to order at 6:00 p.m.

Commissioners Present: Chairman, Carl Pennamon, Bruce Henry, Don Jernigan, Vice-Chairman, Craig Salmon, and Doug Luke.

Staff Present: Mike Benton, County Manager, Clerk Sharon Robinson, Finance Director, Dennis Pate, and County Attorney, David Ozburn.

Pledge of Allegiance:

Invocation:

District 4 – Craig Salmon

Agenda Approval:

Comm. Salmon made motion approve the agenda as amended; tabling item 3 under Consent Agenda except Georgia Indigent Defense; Payroll Contingency be moved to #9 under New Business; Jasper County Board of Education Tax Levy move to #1 under New Business; #5 under New Business, Developer’s request for bonding improvements for Peninsula at Jackson Lake move to #2; Ballot Questions #7 and #8 under New Business move to #’s 3 and 4 consecutively. Comm. Jernigan seconded; passed unanimously.

Consent Agenda:

Minutes:

Comm. Luke made motion to approve the Called Meeting Minutes of June 28, 2018, Jernigan seconded; passed unanimously.

Comm. Henry made motion to approve the Regular Meeting Minutes of July 2, 2018, Luke seconded; passed unanimously.

Comm. Luke made motion to approve the Called Meeting Minutes of July 12, 2018, Henry seconded; passed unanimously.

Check Register:

Comm. Salmon made motion to approve the check register which included check #’s 40711 – 41001 for payment, Jernigan seconded; passed unanimously.

 

Contracts and Agreements:

Georgia Indigent Defense Services Agreement FY 19:

Comm. Salmon made motion to approve the Chairman to execute the Georgia Indigent Defense Services Agreement for period of July 1, 2018 to June 30, 2019 as presented, Henry seconded; passed unanimously.

Public Hearing:

A public hearing was  held for the construction of a new cell tower (AT&T Site Ga5224).  The property is located on Palalto Road on a piece of property owned by Hugh C. Middleton in Monticello, Ga 31064.  Tax Map 021, parcel 17.  Current zoning is Agricultural (A). 

 

Comm. Henry made motion to open the public hearing at 6:13 p.m., Jernigan seconded; passed unanimously.

Shane Sealy noted AT&T has applied for construction of new cell tower, the Planning and Zoning board approved with a 4-0 vote, with condition that taxes were paid in full.  Mr. Sealy checked with Tax Office and taxes are paid up to date on what is due at the current time.

Comm. Pennamon opened the floor for persons to speak in favor of:

Mary Patrick noted she is in favor, just wanted to make sure the BOC was informed that there were questions about not being able to put a repeater on the tower, and when that should have been negotiated so it doesn’t happen again.

Joan Bell questioned if all the other towers are working.

David Dyer noted all the towers are in service and working.

Hugh Middleton noted he is the property owner and is in favor of the tower as we need better cell service

Comm. Pennamon opened the floor for persons opposed:

No one spoke in opposition.

Comm. Henry, made motion to close the Public Hearing at 6:19 p.m., Salmon seconded; passed unanimously.

Commissioner’s Items:

Jernigan: None

Henry: Expressed gratitude for so many people showing up.

Salmon:  Ditto on what Comm. Henry said.

Luke: Would like Templeton Circle to be added to the chip sealing list.

Pennamon: None

Presentations/Delegations:

Joint Development Authority Presentation:

 

Shane Short and Steve Jordan presented Jasper County with a check in amount of $250,000.00

 

Shane Short noted as a result of the Facebook project, the JDA is completely out of debt and fully operational on its own.

 

Regular Agenda:

Old Business:

Recreation Board Appointments:

Mr. Robert Norton noted that the Recreation Board needs 1 re-appointment and 2 new board members appointed.

Shaye Ellison introduced herself to the board.

Bill Stanley was not able to attend the meeting.

Ashley Cedars is up for re-appointment.

Comm. Henry made motion to re-appoint Ashley Cedars and appoint Bill Stanley and Shaye Ellison to Recreation Board for 3 year terms, Salmon seconded; passed unanimously.

Public Works Bid Results – Dump Truck, Crack Sealer, Crew Cab Flatbed Truck:

Dump Trucks:

 

Mr. Benton noted Public Works is requesting 1 Dump Truck to replace damaged and junked trucks.

One Dump Truck wrecked on 6-21-2018 – Total Loss – Insurance Proceeds Received – $72,608

One Dump Truck – Junked due to costly needed repairs and condition of truck.

 

Mr. Benton noted bid requests were sent out for new and used dump trucks bids as follows:

 

Rush Truck Center                              2019 International HV607 Dump Truck                    $112,449.62

Rush Truck Center                              2019 International HX615 Dump Truck                    $132,925.02

Peach State Truck Center                   2019 Western Star 4700 SF Dump Truck                   $136,438.00

Nextran Truck Center                         2019 Mack GR64F Dump Truck                                $148,899.15

 

Comm. Luke, made motion to go with Peach State Truck for $136,438.00  to include 5 year 300,000 mile warranty for a cost $3,300 and option for $1,500 bed liner total not to exceed $141,238 with funds to come from SPLOST 2012; Salmon seconded, passed unanimously.

Crack Sealer and Crew Cab Flatbed:

Mr. Benton noted he would like to not award, as we can take our single axle dump truck and rent a crack sealer for a month.

Comm. Jernigan made motion to table items 3.2 and 3.3, the Crack Sealer and the Crew Cab Flatbed, Henry seconded; passed unanimously.

Tree Limb Shear Attachment:

Preston Campbell noted we have never cut over hanging limbs in Jasper County as they don’t have any equipment to cut them. If we could get this attachment for our Gradall, we can cut some of these limbs that cause some of the big trucks problems in our county.

Comm. Luke made motion to approve purchase of the Gradall tree limb shear attachment “limb lopper” part # C80655022 from Tractor & Equipment Company in the amount of $16,830.00 delivered and paid out of SPLOST 2012, Salmon seconded; passed unanimously.

Timber Appraisal Report:

Mr. Benton noted staff was asked to get a timber appraisal on Jasper County property located between Mack Tillman Drive, SR 212 West, Ted Sauls Rd, Jasper County Recreation Department area and the MSW landfill site. Southeastern Consulting Services was contracted to perform a timber cruise for the purpose of estimating the timber value. The timber appraisal report reflects an estimated timber value of $88,417.00

 

(The Timber appraisal report will be attached and made a part of the official minutes).

 

Comm. Jernigan made motion to move forward with project, with Jordan Engineering overseeing the project, Salmon seconded; passed unanimously.

Comm. Henry questioned where the funds from the sale will go.

Mr. Benton noted General Fund.

Mr. Benton asked for direction on leaving some trees around the pond and how to move forward.

Comm. Luke noted he would like to leave the hardwood and take pines down.

Comm. Pennamon noted the Recreation Director has noted they have some pine trees around the Recreation complex that need to be cut down and maybe we should see if those can be included.

New Business:

Jasper County Board of Education Tax Levy for General Obligation Bonds, Series 2018:

Dr. Mike Newton, Superintendent, Jasper County Charter System noted that on May 22nd the voters of the Jasper County School District authorized the Jasper County Board of Education to issue a total of $9,900,000 of general obligation debt for the purpose of providing funds for Jasper County Board of Education projects..

 

Dr, Newton introduced Corey Kirby, Harbin, Hartley, and Hawkins.  Mr. Kirby noted he had previously sent over a resolution that the Board of Commissioners would need to sign and authorize the tax levy for the Board of Education.

 

Comm. Pennamon clarified that this is the Board of Education doing this; the county is only complying with the law.

 

 

Comm. Salmon made motion to approve Resolution 2018.08.06 providing for the levy and collection of an annual tax to provide funds for the payment of the principal of and interest on $9,900,000 in aggregate principal amount of Jasper County School District general obligation sales tax bonds, series 2018, Henry seconded; passed unanimously.

 

Developer’s request for bonding improvements for Peninsula at Jackson Lake:

 

John Snow addressed the board to request approval of bonding improvements for Phase 1 and 2 for Peninsula at Jackson Lake the bond would include the following coverage:

Grading, erosion control and storm drainage –                       $   518,344

Gravel and paving of roads –                                                  $1,253,815

Turn lane construction –                                                          $     71,525

Water line and taps –                                                               $   678,860

Power –                                                                                    $   216,450

Legal and engineering –                                                          $     25,000

Premium – 25%                                                                       $   690,998

Total Bond –                                                                            $3,454,992

 

Mr. Snow noted they have cut in the first roads, they are ready to gravel the roads and would like to be ready to market in 2 months. The bonding agent is Keystone bonding.

 

Comm. Pennamon questioned the County Attorney if approving these bonds prior to getting the final plat out of order.

 

Atty. Ozburn noted code of ordinance section 105-91 requires that all the improvements be completed before the final plat is approved. His concern is that the ordinance explicitly says, that once we accept the final plat, approve it, and it is recorded; that is acceptance of all the improvements.

 

Mr. Snow clarified that they are asking for acceptance of the bond, the plat still has to go through approval.

 

Atty. Ozburn noted they can accept the bond, they will just need to follow the process on the plat approval.

 

Comm. Salmon questioned if P&Z needed to revise the ordinance to include the bond.

 

Atty. Ozburn noted they should do that as soon as possible.

 

Comm. Jernigan made motion to accept bond with recommendation of County Attorney and then back to P&Z Board; (Comm. Jernigan withdrew his motion)

 

Comm. Salmon made motion to table accepting the bonds, Henry seconded; Salmon, Henry, Pennamon, and Jernigan vote yes; Luke vote no. Motion passed 4 to 1.

 

Comm. Luke note we need to follow the rules we have in place.

 

Question for the November 6 Ballot Regarding Public Support for a 1 Mil Tax Increase for Public Safety:

Atty. Ozburn noted the county is not able to spend public funds on ballot questions that are binding; only political parties or enabling legislation can place on ballot.

Question for the Nov 6 Ballot Regarding Public Support for Consolidation of Jasper County, City of Monticello and the City of Shady Dale:

 

Atty. Ozburn noted the county is not able to spend public funds on ballot questions that are binding; only political parties or enabling legislation can place on ballot.

Comm. Pennamon explained to the audience how this came about with history of Service Delivery Strategy and LOST Taxes with City of Monticello. Shady Dale was not mentioned.

Comm. Salmon noted his is not in favor of taking on any debt.

New Cell Tower Application Palalto Road:

Comm. Henry made motion to approve AT&T’s wireless support structure application # C-2018-001 for a 300’ tower including appurtances to be built on parcel # 021 017, Palalto Road, Monticello, GA 31064, Luke seconded; passed unanimously.

 

Request to Northeast Georgia Regional Commission to Develop and Administer a 2019 CDBG Application for the Jasper County Health Department:

Mr. Benton noted Northeast Georgia Regional Commission has agreed to write a 2019 CDBG application on behalf of the Jasper County Board of Commissioners. The grant project if funded would be to renovate and add an addition to the Jasper County Health Department. Northeast Georgia Regional Commission would also provide grant administration for Jasper County if the grant is awarded in 2019. The maximum grant proceeds for a health department project in a 2019 application would be $750,000.00. The 2019 CDBG application is due April 2, 2019.

 

Mr. Benton further noted the minimum CDBG cash match for the awarded grant would be $22,500.00.

Additional County cost would be $2,000.00 to NEGRC for writing the CDBG application. Additional County cost would be the architectural concept plan estimated at $5,000.00. Grant administration and architectural design and construction fees are grant eligible as well. Additional in-kind match would be developed in the application.

 

Comm. Luke made motion to authorize Chairman to sign a letter to the Northeast Georgia Regional Commission requesting assistance in writing a 2019 CDBG application for a project to renovate and add an addition to the Jasper County Health Department and to provide grant administration if funded in 2019. Henry seconded; passed unanimously.

 

Jasper County 1999 Ford Extension Van Status:

 

Ms. Hall thanked the Board of Commissioners for the purchase of their new Bus and noted needs and proposed use for the old 1999 Ford Extension Van. She explained how the van can be used to transport clover buds from schools and to local events.

 

Additional Set of Right-of-Way Tractors, Mowers and Operators:

 

Mr. Benton noted Jasper County Public Works currently operates two tractors, mowers and operators to mow approximately 250 miles of paved road right-of-way. Historically, the Public Works mowing crew makes between 2.5 to 3 rounds of mowing each mowing season.  Staff was asked to identify cost to add two additional tractors, mowers and operators to provide a second set of mowing operations for Jasper County right-of way mowing. Estimated initial equipment cost for a new set of tractors and mowers would be $107,702. Estimated annual operating cost for two additional tractors, mowers and operators will be $99,201.

 

Comm. Henry asked what the cost would be if we used part-time help and let them work Friday and Saturday.

 

Comm. Pennamon noted he felt it would be better for now to authorize some overtime days per month until a funding source can be found for next season.

 

FY 2019 Budget – Payroll Increase Contingency for Employees:

 

This item was moved to Executive Session.

 

County Attorney Items:

Atty. Ozburn noted he will need an Executive Session.

County Manager Items:

Mr. Benton noted the tentative August 13th Work Session on Service Delivery with Cities, the City of Monticello is not available.  He would like to have a Called Meeting to discuss SPLOST and have a Work Session on the Cannery on that day.

Mr. Benton noted the Comprehensive Plan meeting will be held on August 20, 2018 at the Courthouse.

Citizens Comments:

Sandi Morris – changed mind

Barbara Williams – changed mind

Mary Patrick – disappointed in item on agenda against ordinance in place.

Joan Bell – new equipment, training for employees.

 

Executive Session:

Comm. Luke made motion to go into Executive Session at 8:13 p.m. to discuss personnel and compensation, Comm. Henry seconded; passed unanimously.

Comm. Henry made motion to come out of Executive Session at 8:45 p.m., Comm. Luke seconded; passed unanimously.

Adjourn:

Comm. Salmon made motion to adjourn at 8:46 p.m., Luke seconded; passed unanimously.

___________________________

Carl Pennamon, Chairman

___________________________

Sharon S. Robinson, Clerk