Regular Meeting Minutes – July 2, 2018

Jasper County Board of Commissioners
July 2, 2018
Regular Meeting Minutes
6:00 P.M.
Comm. Pennamon called the meeting to order at 6:00 p.m.
Commissioners Present: Chairman, Carl Pennamon, Bruce Henry, Don Jernigan, Vice-Chairman, Craig Salmon, and Doug Luke.
Staff Present: Mike Benton, County Manager, Clerk Sharon Robinson, Finance Director, Dennis Pate, and County Attorney, David Ozburn.
Pledge of Allegiance:
Invocation:
District 2 – Bruce Henry
Agenda Approval:
Comm. Salmon made motion approve the agenda as presented, Comm. Jernigan seconded; passed unanimously.
Consent Agenda:
Minutes:
Comm. Henry made motion to approve the Budget Work Session Minutes of May 31, 2018; Salmon seconded; passed unanimously.
Comm. Jernigan made motion to approve the Regular Meeting Minutes of June 4, 2018, Luke seconded; passed unanimously.
Comm. Luke made motion to approve the Called Meeting Minutes of June 11, 2018, Salmon seconded; passed unanimously.
Comm. Luke made motion to approve the Called Meeting Minutes of June 14, 2018, Salmon seconded; passed unanimously.
Comm. Salmon made motion to approve the Called Meeting Minutes of June 18, 2018, Henry seconded; passed unanimously.
Comm. Jernigan made motion to approve the Public Hearing Minutes of 6:00 p.m. on June 21, 2018, Henry seconded; passed unanimously.
Comm. Jernigan made motion to approve the Public Hearing Minutes of 10:00 a.m. on June 21, 2018, Pennamon seconded; passed unanimously.
Comm. Jernigan made motion to approve the Public Hearing Minutes of 6:00 p.m. on June 25, 2018, Salmon seconded; passed unanimously.
Check Register:
Comm. Luke made motion to approve the check register which included check #’s 053237 – 040710 for payment, Henry seconded; passed unanimously.
Public Hearing:
None
Commissioner’s Items:
Jernigan: Thanked the resident on Eagle Drive for helping to monitor the situation of Peninsula at Jackson
Henry: Comprehensive Plan Committee, Short-Term Work Program need to finalize, asked Board to review and make changes and suggestions.
Mr. Benton noted feedback is needed as soon as possible.
Salmon: Received a comment from citizen on Holloway Hollow, thanks for putting in culvert. Pace Road issues; asked Atty. Ozburn if he checked on consolidation being able to be put on ballot. Also asked for follow-up on King Plow Road.
Atty. Ozburn not he has not done that yet.
Luke: Email from Ms. Benson on speed bumps. Copy of mandated increases so far this year.
Mr. Benton noted they will go in tomorrow.
Pennamon: Still getting complaints on Goolsby Road, the first part that didn’t get paved; also McMichael Road, the dirt part closest to Goolsby Road. The JDA Board voted last week to refund the $2.5 million to the counties so Jasper will get $250,000. Our investment is paying off. This is not tax money; it is from the Facebook land purchase. There will be an additional check from Newton County Tax Commissioner of some tax money that has been held.
Presentations/Delegations:
American Legion – Purple Heart Designation Signs:
Commander Otis Clark presented the Board of Commissioners with the signs designating Jasper County a Purple Heart County.
Regular Agenda:
Old Business:
2018 LMIG Bid Award:
Mr. Benton noted at the May 7, 2018 Board of Commissioners meeting, the Commissioners approved sending out bid requests for the 2018 LMIG Program for 2.52 miles of Post Rd beginning north of Bowden Rd and proceeding north for approximately 2.52 miles to Smith Brock Rd.

Robert Jordan, Engineer noted we received 5 Bid Proposals as follows: with Pittman being the lowest bidder.

Pittman Construction – $776,652.60
Georgia Asphalt – $802,356.92
Blount Construction – $807,717.03
ShepCo Paving – $852,898.80
Womack Paving – $925,000.00

Comm. Salmon made motion to award the 2018 LMIG bid to Pittman Construction in the amount of $776,652.60 for approximately 2.52 miles on Post Rd as described for full depth reclamation with funding to come from LMIG and 2012 SPLOST, Comm. Henry seconded; passed unanimously.

Peachtree Recovery Services – Third Party Property Damage Claims Management Service:
Mr. Benton noted that Attorney David Ozburn was asked to review the contract and he has noted some recommended changes as outlined in the packet.
Atty. Ozburn noted the term of the agreement and insurance requirements should be in the agreement, and he recommends a single year contract.
Comm. Luke made motion to pass on the offer due to conflicts in contract and basis of needs, Comm. Salmon seconded; passed unanimously.

New Business:
Piedmont Academy Baseball Championships Signage:
Mr. Benton noted Piedmont Academy is requesting signs be placed on State ROW recognizing that Piedmont Academy has won the GISA AA State Baseball Championships for the last five consecutive years. He is also asking that the county assist in the cost of the signs.

Commissioners instructed County Manager to get with Mr. Tanner and see if they are willing to pay ½ the price.

Mr. Benton noted that he talked with Kedric Collins and GDOT is looking at a new policy for this type of signage.

Comm. Jernigan made motion to approve signage as long as Piedmont agrees to pay half the cost; and provided that GDOT allows the signs to be placed there, Comm. Salmon seconded; passed unanimously.

Jasper County Support Letter for JDA One Georgia Equity Application:

Comm. Pennamon noted The Joint Development Authority of Jasper, Newton, Morgan and Walton Counties is seeking OneGeorgia Authority funds for continued development of Stanton Springs by extending the Stanton Springs Parkway across Dennis Creek.

Comm. Jernigan made motion to approve Chairman Pennamon to sign the letter of support for the JDA application to OneGeorgia, Comm. Henry seconded; passed unanimously.

Open Bank Account at Bank of Monticello for the 2018 SPLOST Funds:
Dennis Pate, Finance Director noted we have already begun receiving funds and need to open a bank account for the funds to be deposited into.
Comm. Pennamon questioned the amount received.
Mr. Pate noted he wasn’t sure without looking at it again.
Comm. Jernigan made motion to approve opening bank account at the Bank of Monticello for deposit of 2018 SPLOST funds from the Georgia Department of Revenue, Comm. Salmon seconded; passed unanimously.

Cannery Property Discussion:
Comm. Pennamon suggests that the Board have a Work Session and tour the Cannery Property and accept bids on it if they decide to get rid of it.
Comm. Salmon noted we should also look at doing something with scrap metal and old equipment.
Comm. Pennamon asked that the County Manager, time permitting; have department heads to get a list of surplus equipment so we can have a county auction.
Comm. Salmon noted that we will also need to look at the retention schedule to make sure we don’t dispose of anything we shouldn’t.
2018 SPLOST Project – Recreation Center Master Planning Proposals:
Mr. Benton noted staff was asked to obtain proposals for developing a concept master plan for the proposed new Recreation Park including a new Multipurpose Facility.

Comm. Pennamon noted it would be better to have a Work Session and sit down with the Recreation Director and Rec. Commission and discuss what we want and what is needed based on the money we have.

Comm. Salmon noted we need to take advantage of economies of scale for all the projects.

Comm. Jernigan made motion to table this item until we set up Work Session to discuss, Comm. Salmon seconded; passed unanimously.
County Attorney Items:
Atty. Ozburn noted he will need an Executive Session.
County Manager Items:
Mr. Benton noted we are currently working on the Lakeshore Drive chip/seal paving project; we have milled up Jasper, Monticello, Covington, and Jackson Streets as well as Shirley Drive. We have placed GAB and packed down all the streets next phase will be chip seal.
Mr. Benton noted Barr Bridge Road is complete. Reduced speed limits signs have been installed on Jackson Lake Road.
Mr. Benton informed the Board that NEGRC will be applying to write and administer the grant for Health Department.
Mr. Benton also informed the Board that Mark Hardison with auditing firm came and met with Mr. Pate to get talks about audit going.
Citizens Comments:
None
Executive Session:
Comm. Salmon made motion to go into Executive Session at 6:58 p.m. to pending litigation, personnel, and real estate acquisition, Comm. Henry seconded; passed unanimously.
Comm. Salmon made motion to come out of Executive Session at 7:33 p.m., Comm. Jernigan seconded; passed unanimously.
Comm. Salmon made motion to enter lease agreement between Jasper County and The Development Authority based upon lease agreement from County Attorney to include indemnification and authorize Chairman to sign, Comm. Henry seconded; passed unanimously.
Adjourn:
Comm. Jernigan made motion to adjourn at 7:37 p.m., Salmon seconded; passed unanimously.

___________________________
Carl Pennamon, Chairman

___________________________
Sharon S. Robinson, Clerk