Jasper County Board of Commissioners
November 5, 2018
Regular Meeting Minutes
Comm. Pennamon called the meeting to order at 6:00 p.m.
Commissioners Present: Chairman, Carl Pennamon, Vice-Chairman, Craig Salmon, Bruce Henry, Don Jernigan, and Doug Luke.
Staff Present: Mike Benton, County Manager, Clerk, Sharon Robinson, Finance Director, Dennis Pate, and County Attorney, David Ozburn.
Pledge of Allegiance:
District 4 – Craig Salmon
Comm. Henry made motion approve the agenda as presented, Comm. Jernigan seconded; passed unanimously.
Comm. Jernigan made motion to approve the Regular Meeting Minutes of October 1, 2018, Henry seconded; passed unanimously.
Comm. Jernigan made motion to approve the check register which included check #’s 41544 – 53636 for payment, Henry seconded; passed unanimously.
Comm. Luke made motion to go into a Public Hearing at 6:03 p.m. to discuss the Annual Update of the Capital Improvements Element (CIE) of the Development Impact Fee Program for FY 2018 as required by the Department of Community Affairs, Comm. Salmon seconded; passed unanimously.
No one spoke for or against.
Comm. Salmon made motion to close the Public Hearing at 6:09 p.m., Comm. Henry seconded; passed unanimously.
Comm. Salmon noted we need to make sure this is on a calendar to be done each year.
Salmon: Noted that he got a call from someone in Alcovy Shores about lighting. Snapping Shoals has a program in which they will bill the county directly for security lightning. He just wanted us to be aware there is a program out there. Comprehensive Land Use map, aquifers not included, we need to correct that. Road complaints; also in December we need to discuss 2019 calendars. Also received a call about deputies driving fast even with lights on.
Henry: Tomorrow is Election Day, encouraged everyone to get out and vote.
Luke: Noted he talked to a lady who had requested several months ago to scrape Murder Creek Church Road and Shepherd Pond Road.
Pennamon: In reference to Comm. Salmon comment about the Comprehensive Plan, he has been told that he is the one that kept it off. When it was presented to the Board to be submitted he had no dealing with Eva Kennedy.
Mr. Benton noted there was generic data put on the plan, it needs more detail. He has spoke with Mary Alice Carter and Ken McMichael and the goal is to get specific detail information to put it on the map. It will be discussed in December.
Architectural Services Proposals – 2019 CDBG – Health Department:
Mr. Benton noted that Jasper County BOC issued a Request for Proposals for Architectural Services for the 2019 CDBG application for renovation and addition to the Jasper County Health Department Building. Seven Architectural Firms submitted proposals as follows:
Firm PAR Fee Architectural Design Project Fee
Carter Watkins Associates $2500 6% – Construction Cost
PRAD Group $6000 Not Specified
Armentrout Matheny Thurmond $7500 9% – Construction Cost
BTBB $15,000 8.5% – Construction Cost
Dickinson $18,000 $72,000
Robert and Company $32,948 $77,669
GSB Not Clear 7% – Construction Cost
Mr. Benton further noted Morris Hutchison with the Georgia Department of Public Health, Commissioner Jernigan, City Councilman David Wease and County Manager Mike Benton reviewed the submittals and have made a recommendation for Carter Watkins Associates.
Comm. Salmon questioned how long the proposals are good for.
Mr. Benton noted they will need to be done January in order to meet the application deadline.
Mr. Morrison noted the quote is good through the application process. It is important to the process to hire an Architect as soon as possible.
Comm. Salmon noted he knows that we need to do something with the Health Department.
Comm. Pennamon questioned if we delay 30 days, and we want the Architect firm to come in and they say the building is not worth putting $750,000 into it; would that delay the process of re-thinking how you write the grant.
Mr. Hutchinson noted absolutely. The purpose of the Architect coming in is to determine which direction we need to go. The RFP was written for renovation, if the scope changed for some reason and they recommended a new building then they would have to come before the board and have you all make a decision.
Comm. Luke made motion to authorize Chairman to engage Carter Watkins Associates for architectural services for the 2019 CDBG application with a PAR fee of $2500 and Architectural Design Project fee of 6% of construction cost; the PAR fee is due regardless of DCA awarding CDBG funding; the Architectural Project Design fee is contingent upon Jasper County receiving the DCA award, subject to attorney review; Comm. Salmon seconded; passed unanimously.
New County Policy – County Signage on GDOT ROW:
Comm. Pennamon asked Board members to take time to review the proposed Policy and put it back on the December 3rd agenda for approval.
Annual Update of the Capital Improvements Element for FY 2018:
Comm. Pennamon asked Board members to take time to review the Plan and look at the impact fee percentages and put it back on the December 3rd agenda for approval. Also we will need to have some Work Sessions after the first of the year to work out the percentages for the next update.
FY 2018 Budget Amendments:
Dennis Pate, Finance Director reviewed three Budget Amendments for approval.
Comm. Henry made motion to approve Budget Amendment #01for Excise Tax, Comm. Jernigan seconded; passed unanimously.
Comm. Salmon made motion to approve Budget Amendment #02 for Four County Development, Comm. Luke seconded; passed unanimously.
Comm. Pennamon clarified that this FY 2018; as we didn’t have Contingency in FY 2019.
Comm. Salmon made motion to approve Budget Amendment #03 LOST Revenues, Comm. Jernigan seconded; passed unanimously.
FY 2019 1st Quarter Financial Report:
Mr. Pate reviewed the 1st Quarter Financial report with the Board. (A copy of this report will be attached and made a part of the official minutes).
County Attorney Items:
County Manager Items:
Mr. Benton noted we have a fairly large project in the early stages in Turtle Cove; Turtle Cove Trailway connector with Whippoorwill. We had a pipe culvert that corroded. We had to close the road temporarily. We are doing the work in-house to save money.
Comm. Pennamon noted we need to make sure all residents, law enforcement, and emergency departments are notified.
Comm. Luke clarified this won’t tie up all our Public Works employees.
Mr. Benton noted it would not.
Comm. Pennamon noted we need to catch up on work orders and not direct all our resources to this one project.
Comm. Luke noted it would help if we shared this type of information with the Public when they call Public Works.
Mr. Benton noted Pittman Construction has finished the Post Road section except for final stripping and some punch out items, like aprons; 2 they need to put in and one they need to re-work.
Mr. Benton noted Shepherd Road bids have been sent out. Gradall has been repaired, we now have the ability to use the attachment we purchased for limb shearing. Senior Center has moved into St. James Church. Brannen Development started a demolition today.
Comm. Salmon requested an update on Pitts Chapel Bridge replacement.
Mr. Benton noted he did not have much of an update, DOT did change the detour, but they are really still moving slowly, will do his best to have an update by December meeting.
Ken McMichael – Road Conditions
Comm. Henry made motion to go into Executive Session at 7:05 p.m. to discuss real estate and pending litigation, Comm. Jernigan seconded; passed unanimously.
Comm. Salmon made motion to come out of Executive Session at 8:10 p.m., Comm. Henry seconded; passed unanimously.
Comm. Henry made motion to adjourn at 8:11 p.m., Comm. Jernigan seconded; passed unanimously.
Carl Pennamon, Chairman
Clerk, Sharon Robinson